United Nations Development Programme (UNDP)

National Project Manager (Accelerating Clean Energy Access to Reduce Inequality - Access)

United Nations Development Programme (UNDP)

Job Description

“UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, UNDP offers global perspective and local insight to help empower lives and build resilient nations.” Anchored in the 2030 Agenda for the Sustainable Development Goals (SDGs) and committed to the principles of universality, equality and leaving no one behind, the UNDP has issued the UNDP Strategic Plan 2018-2021 as guideline to help countries achieve SDGs by focusing UNDP’s competence and expertise on three sets of development settings:
  1. Eradicate poverty in all its forms and dimensions;

  2. Accelerate structural transformation for sustainable development by addressing inequalities, transitioning to zero-carbon development & building a more inclusive accountable governance system;

  3. Build resilience to shocks and crises.

In alignment with the UNDP Strategic Plan to reduce inequality, the acceleration of access to electricity using locally available renewable resources is a feasible intervention. Notably, because there are about 2,000 villages in Indonesia without sustainable access to power, and there are 17,000 islands in Indonesia that makes national grid interconnection is costly. The Government of Indonesia has been addressing this challenge by allocating state-owned budgets for rural electrification programme. With current fiscal capacity, meeting the target of national electrification with quality of service remains a big challenge. UNDP, with funding support from KOICA Indonesia, implements a 4 years project titled “Accelerating Clean Energy Access to Reduce Inequality (ACCESS).” Under overall oversight from UNDP Indonesia, the project will be implemented in Indonesia and Timor-Leste in collaboration with UNDP Timor-Leste. The Ministry of Energy and Mineral Resources (MEMR) and KOICA Indonesia are the implementing partners of the ACCESS project in Indonesia, while the Ministry of State Administration (MSA) and KOICA Timor-Leste are the partners in Timor-Leste. The ACCESS project's objective is for the poor and most vulnerable communities to have equitable and sustainable access to basic services required for improving livelihoods. In Indonesia, the ACCESS project locationsa are 23 villages in East Nusa Tenggara, West Sulawesi, Southeast Sulawesi and Central Kalimantan Provinces, while in Timor-Leste are 25 villages in Dili, Bobonaro and Manatuto municipalities. The expected outputs of the ACCESS project are: Output 1: Renewable-based energy infrastructures are constructed, providing access to electricity for households in 23 targeted villages of 4 Provinces in Indonesia that can be monitored remotely. Output 2: Local capacity is in place to operate and maintain built energy infrastructures. Output 3: Local institutions established to enhance sustainability and scaled-up use of built energy infrastructures. Output 4: providing sustainable access to clean water and lighting in Timor-Leste in 25 remote villages by installing 11 solar PV water pumps and 1000 Highly Efficient Solar Lamp System (LTSHE). Output 5: Results dissemination and reach-out for scaling up. For the project implementation, UNDP establishes Project Management Unit (PMU) in both Indonesia and Timor-Leste. The PMU consists of National Project Manager, Technical Engineer, Technical Officers, Monitoring and Outreach officer, Project Finance Associate, and Administrative support. UNDP Senior Advisor for Sustainable Energy will supervise the NPM and assuring that the PMU delivers the project's outputs. Project Board consists of government partners, KOICA, and UNDP will be established to provide advisory and strategic guidance to the project. Duties and Responsibilities Under supervision of UNDP Programme manager, the National Project Manager is responsible for: 1. Manage and supervise the project team to ensure effective implementation and achievement of results:
  • Coordination with the Project Manager of ACCESS project in Timor-Leste for delivering overall project’s outputs;

  • Leads and supervises project team, builds team coherence and establishes clear roles and responsibilities among team members;

  • Ensures that the quality of project inputs meet the expected standards and are sufficient to produce project outputs and targets;

  • Takes overall responsibility for the project and performs oversight roles for project compliance against the relevant government and UNDP regulations for project management;

  • Manages critical issues, troubleshoots problems and develops solutions to the overall processes of project implementation;

  • Present project status to and consult with the project board for any issues that require their attention, including issues related to deviation from the approved work plans and its tolerance (e.g. deviation from the approved target, and/or budget);

  • Performs Project Manager duties in line with the UNDP’s standard for project management;

  • Ensures overall project’s effective monitoring of project performance, and the preparation of high quality and results oriented progress reports.

  • Supervise preparation and dissemination of project reports and other information materials to enhance the visibility and transparency of project implementation.

2. Ensure effective planning, budgeting, and implementation of the project
  • Mobilizes goods and services and other project inputs, including preparation of work plans, budget, ToRs for expert consultants, meetings and workshops;

  • Prepares project’s annual and quarterly work plans and organizes project board meetings to obtain their approval;

  • Regular Monitoring, evaluation and reporting of progress of project activities;

  • Implements project work plan and ensures that the project remains within the tolerance level of the approved work plan;

  • Synthesis of the works and outputs of consultants and subcontractors to identify potential issues and problems

  • Preparation of annual work plans (AWP), quarterly and annual project reports;

  • Oversee the financial record-keeping and internal control management of the PMU and the Project as a whole;

  • Provides additional inputs and data for external project reports as necessary and required by the project assurance team;

  • Responsible for the fiscal management of the project

  • Organizes project board meetings and reports to the project board the project’s quarterly progress together with any issues that may require project board decisions; and

  • Liaises with UNDP’s Quality Assurance Unit to initiate project review, evaluation and compliance processes.

3. Create and nurture strategic partnerships and support to the implementation of resource mobilization
  • Establishes and maintains good working relationships with MEMR, KOICA and other relevant public and development partners who are the principal counterparts for the project;

  • Initiates and maintains partnerships with development partners, government institutions, private sector, civil society and other stakeholders to contribute to the achievement of project results;

  • Builds project reputation for quality design, reliable delivery as well as integrity and accountability;

  • Identifies and works with key partners/stakeholders to ensure synergies with other projects/initiatives and to avoid duplication of activities among actors;

  • Engages communities in the implementation and oversight of project activities, as appropriate, in a gender-sensitive manner.

  • Identifies opportunities for mobilizing resources for the project, and prepares substantive briefs on possible areas of cooperation; and

  • In coordination with UNDP’s Communication unit and other relevant counterpart communications department, strengthens the communication of the project in order to communicate results, deepen stakeholder knowledge and buy-in to the project, and to facilitate resource mobilization for the project.

4. Facilitate knowledge building and management for and from the project implementation.
  • Identifies best practices and lessons learnt from the project and from other initiatives that can be helpful to the project in achieving its goals and objectives;

  • Organizes and delivers trainings for the operations/project staff on project/programme management issues;

  • Conducts internal capacity building training for project staff to facilitate appropriate management and timely delivery of project outputs;

  • Identifies policy issues for codification and sharing;

  • Leads in generating knowledge products such as best practices and lessons learnt for knowledge sharing; and

  • Contributes to knowledge networks and communities of practice.

5.The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that :
  • Human rights and gender equality is prioritized as an ethical principle within all actions;

  • Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;

  • Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;

  • Differentiated needs of women and men are considered;

  • Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;

  • Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Competencies Core Competencies:
  • Demonstrating/safeguarding ethics and integrity

  • Demonstrate corporate knowledge and sound judgment

  • Self-development, initiative-taking

  • Acting as a team player and facilitating team work

  • Strong leadership and managerial skill with track records of management roles in a team of multi-diversity background;

  • Facilitating and encouraging open communication in the team, communicating effectively

  • Creating synergies through self-control

  • Managing conflict

  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member, including Ability to transfer knowledge and motivate people and to build relationships with colleagues, partners, beneficiaries, government authorities, donor organizations and other stakeholders.

  • Informed and transparent decision making

  • Communication skills to exchange information, and key ideas in a manner that engages the audience and helps others to understand and retain messages about gender equality and parity

Functional Competencies: Advocacy/Advancing A Policy-Oriented Agenda Preparing information for advocacy
  • Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate

  • Advocacy skills to promote gender equality approaches, to achieve the UNDP Gender Equality agenda or national gender equality agenda with internal and external partners

Results-Based Programme Development and Management Contributes into results through primary research and analysis
  • Assesses project performance to identify success factors and incorporates best practices into project work

  • Researches linkages across programme activities to identify critical points of integration

  • Monitors specific stages of projects/programme implementation

  • Analyzes country situation to identify opportunities for project development

  • Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly

  • Excellent written communication and analytical skill to synergize project financial delivery and support internal capacity;

Building Strategic Partnerships Maintaining a network of contacts
  • Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues

  • Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

  • Strategic thinking and building partnerships to promote Gender Equality

Innovation and Marketing New Approaches Enhancing processes or products
  • Generates new ideas and proposes new, more effective ways of doing things

  • Documents and analyses innovative strategies/best practices/new approaches

Resource Mobilization (Field Duty Stations) Providing inputs to resource mobilization strategies
  • Analyzes information/databases on potential and actual donors

  • Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors

Promoting Organizational Learning and Knowledge Sharing Basic research and analysis
  • Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things

  • Documents and analyses innovative strategies and new approaches

  • Promotes knowledge management on gender equality issues

Job Knowledge/Technical Expertise Fundamental knowledge of own discipline
  • Strong aptitude on public administration and management of development project in the public sector;

  • Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position

  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks

  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning

  • Demonstrates good knowledge of information technology and applies it in work assignments

  • Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Global Leadership and Advocacy for UNDP’s Goals Preparing information for global advocacy
  • Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences

  • Identifies and takes advantage of opportunities for advocating for UNDP’s mandate

Client Orientation Establishing effective client relationships
  • Maturity and confidence in dealing with senior and high ranking members of national and local institutions, government and non-government.

  • Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion

  • Organizes and prioritizes work schedule to meet client needs and deadlines

  • Anticipates client needs and addresses them promptly

Required Skills and Experience Education:
  • Master degree or higher relevant fields of study.

  • Minimum 10 years of professional experience, preferably in the field of rural development.

Language Requirements:
  • Fluency in written and spoken English is an absolute necessity;

  • Fluency in written and spoken Bahasa Indonesia is required.

Other Requirements:
  • Demonstrated strong familiarity with development projects and UNDP programmes in Indonesia is desirable

  • Proven skills and experience in rural electrification or solar-PV technology is an added value

  • Strong knowledge and experience in project management are essential and ability to write high quality reports.

  • Excellent inter-personal and team building skills.

  • Familiar with Government and UNDP procedures is desirable

  • Up-to-date computer skills required.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply. All applications will be treated with the strictest confidence. UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements
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