United Nations Development Programme (UNDP)

National Project Coordinator

United Nations Development Programme (UNDP)

Job Description

ITC is the joint agency of the World Trade Organization (WTO) and the United Nations (UN). It is the only multilateral agency fully dedicated to supporting the internationalization of SMEs. ITC's mission is to foster inclusive and sustainable growth and development through trade and international Business Development. ITC Headquarters is located in Geneva, Switzerland.

ITC projects and programmes contribute to the global efforts to achieve UN Global Goals for Sustainable Development and the Aid for Trade agenda.

ITC works at three levels:

  • Strengthening the integration of the business sector of developing countries and economies in transition into the global economy,

  • Improving the performance of trade and investment support institutions for the benefit of small and medium size enterprises (SMEs), and enhancing the abilities of trade support institutions to better support them,

  • Improving the international competitiveness of SMEs.

If you want to contribute your skills to increasing export competitiveness for developing economies, more particularly in Fiji, and if you are motivated to work in an international environment that promotes diversity, ITC is the organization to work for.

We look for dynamic and adaptable individuals able to work at the highest standards of efficiency, competence and integrity, and will be able to live and demonstrate the UN values in their daily activities.

The United Kingdom Trade Partnerships Programme (UKTP) supports eight African, Caribbean and Pacific (ACP) countries (Cameroon, Comoros, Cote d’Ivoire, Ghana, Fiji, Madagascar, Papua New Guinea, Zimbabwe) to take advantage of the duty-free, quota-free access to EU and UK markets that they enjoy under Economic Partnership Agreements (EPAs).

The UK Trade Partnerships Programme – Pacific: Fiji, aims to contribute to job creation/support in Fiji. It is designed to ensure Fiji maximizes benefits of and trade under the United Kingdom (UK)-Pacific States EPA that came into force when the UK left the EU. The specific objective (outcome) is increased trade between Fiji and the UK and EU. The project will provide support to assist Fiji in overcoming challenges and comply with requirements for increased exports to the UK and EU. The 2.5 years project seeks to address export related challenges faced by MSMEs by providing targeted support to improve the trade and Business Support environment, MSMEs capacities to export, and market opportunities.

The projects expected results (outputs) are:

  • Output 1: Firms and institutions aware of how to use EPA preferences and potential benefits

  • Output 2: Business Environment more transparent for export to UK / EU markets

  • Output 3: Trade and Investment Support Institutions and trade/ business support providers extend and improve their services to the focus sector for UK / EU Market entry (pilot countries only)

  • Output 4: Targeted firms have increased capacities to export to UK/EU market

  • Output 5: Market Opportunities Activated

The indented impact of the Programme is to increase quality jobs through increasing the volume and value of exports to the UK/EU and the number of export ready firms in Fiji.

Following the project inception phase, the Herbs and Spices sector, specifically Ginger and Vanilla, has been selected given its potential for additional exports to the EU/UK markets and job creation.

Project team:

ITC is establishing a Project Office in Suva, Fiji. The project office will consist of a National Project Coordinator and a National Project Assistant. The National Project Coordinator is recruited nationally by ITC. S/he will assume day-to-day coordination and ensure ownership of the Project. An important function of the Coordinator will be to maintain constant liaison, information sharing and communication with national partners, as well as outreach and development of working relations with stakeholders in rural areas, and ensure project related tasks are implemented within the agreed framework and action plan approved by the Project Steering Committee (PSC).

Within ITC, the Office for Asia and The Pacific (OAP) is responsible for the management of the project at ITC Headquarters where the project is implemented under the overall guidance of the Chief, OAP, and the direct management of the Country/Project Manager, OAP, based in Geneva, Switzerland. ITC technical officers/experts for the five (5) project outputs, will be in charge of the implementation of project activities under each output, under the management of the Country/Project Manager, in close collaboration with the National Project Coordinator and jointly with country partners and stakeholders. The National Project Coordinator will report to the Country/Project Manager at ITC Headquarters. The national Project Assistant is supervised by and will report to the National Project Coordinator.

Duties and Responsibilities

The National Project Coordinator will work under the direct supervision of ITC - s/he will report to the Country/Project Manager and work in close collaboration with the respective technical ITC officers at ITC Headquarters in Geneva. International and local consultants are being recruited for specific tasks – the Project Coordinator’s role is to facilitate their work.

The Coordinator shall, but not limited to, assume the following functions:

Summary of key functions:

  • Coordinate day-to-day project activities to ensure ownership of the action by country partners, institutions and beneficiaries;

  • Constantly liaise with all stakeholders regarding all-important matters pertaining to the project;

  • Manage relationships with relevant project public and private sector stakeholders and beneficiaries; ensure ownership of local stakeholders, national project partners and beneficiaries; maintain regular communication, ensure good information sharing; liaise with the relevant government departments, ministries and private sector institutions to obtain support for project implementation;

  • Coordinate all meetings; Coordinate project activities and events in the country;

  • Organize and facilitate project-related meetings, incl. annual project steering committee meetings; prepare meeting agendas; provide inputs to the documents required for the review of the committee; draft and submit meeting minutes and reports; conduct all follow-up on the adoption/implementation of the recommendations/inputs provided by the project steering committee (PSC) and ITC;

  • Coordinate with ITC, stakeholders and implementing partners for the organization of project events, as well as visits of the project related experts and delegates. This entails but not limited to facilitating meetings with stakeholder, provide support to organize project consultant missions, donor missions and evaluators incl. meeting organization, confirmation and follow-up;

  • Ensure synergies during project implementation, coherence with partners and beneficiaries' needs and expectations as well as with other projects involving similar country partners and/or targeting the same beneficiaries;

  • Provide technical inputs required by the project team and experts, provide guidance for Capacity Building of national stakeholders and beneficiaries;

  • Participate in project events and missions in the country; undertake monitoring missions to field locations;

Preparation of project work plans:

  • Assist ITC in preparing annual project work plans and ensure their alignment to the overall objectives of the project described above. The project workplans will form the basis for implementation;

  • Review and validate annual project work plans with counterparts;

  • Present the work plans to the PSC for final approval, in collaboration with ITC, and counterparts when applicable;

  • Seek the approval of the PSC for changes in the work plans, in close consultation with ITC, and counterparts when applicable.

Reporting and accountability:

  • Support ITC to report to the PSC annually on the overall progress of the project;

  • Submit monthly progress reports to ITC;

  • Contribute to project progress reports and organize the collection of data and information for project reporting against the project monitoring and results framework;

  • Identify risks to project implementation and propose mitigation actions;

  • Promote and disseminate project communication materials, project results and findings towards country partners, stakeholders and beneficiaries; Ensure efficient communication and outreach at the national level, in provinces, including representation of the project at national events;

  • Act as a custodian of the project petty cash account for small field-based expenditures as per ITC's rules, and ensure proper management and monthly reporting of the account and safekeeping of cash advanced as per UN financial rules.

Administrative and logistical support:

  • Support to organization of procurement processes, receipt of quotations, bids or proposals, their preliminary evaluation;

  • Organize logistical aspects and provide administrative support for the effective running of project events, missions and workshops (incl. provision of relevant information for visas, travelling conditions, hospitality, organize hotel bookings, venue availability and set-up, documentation and materials, etc.);

  • Help with logistical arrangements for consultants and staff on mission and participants in seminars or meetings;

  • Obtain cost information and prepare tentative activity-related budgets, prepare inputs for budget monitoring and reporting, collect information on partners’ in-kind contributions;

  • Collection of information for DSA, travel agencies and other administrative surveys, support to organization of common services;

  • Custodian for management of office stationery supplies including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution;

  • Research and retrieval of statistical data from internal and external sources; preparation of statistical charts, tables and reports.

  • Assistance in the preparation of budget, provision of information for audit and evaluations.

Effective and efficient functioning of the unit:

  • Arrange appointments and meetings, contacts with visitors and staff, act as an interpreter when required, taking minutes during meetings, preparing discussion summaries, establishing and maintaining a project contact database.

  • Manage incoming and outgoing correspondence, emails, letters and telephone calls; ensure routing of the requests to and replies by relevant team members.

  • Compilation and preparation of briefing and presentation materials, speeches, background information and documentation for meetings and missions.

  • Translation of project documents, to include but not limited to correspondences and communication materials

  • Format documents, reports, promotional materials, Powerpoint presentations;

Maintenance of records:

  • Maintain up to date records of all project-based activities and documents. ITC HQ manages the project budget with inputs to be provided by the National Project Coordinator;

  • Maintenance of the filing system ensuring safekeeping of confidential materials.

Competencies

ITC’S VALUES are: Integrity, Professionalism, Respect for Diversity

ITC’S CORE COMPETENCIES are: Communication, Teamwork, Planning & Organizing, Accountability, Creativity, Client Orientation, Commitment to continuous learning, Technological awareness.

ITC’S MANAGERIAL COMPETENCIES are: Vision, Leadership, Empowering Others, Managing Performance, Building Trust, and Judgment/Decision making. For further information on competency based interview please visit: www.intracen.org.

Functional Competencies:

  • Proven project management or coordination skills

  • Excellent interpersonal and advocacy skills and ability to establish and maintain effective partnerships in a multicultural, multi-ethnic environment and respects diversity

  • Proven ability to lead and work collaboratively in teams, with colleagues and encourage sharing of knowledge to achieve organizational goals

  • Strong Problem Solving and analytical skills

  • Ability to identify priority activities and assignments; adjust priorities as required

  • Ability to work with accuracy under time constraints and pressure in a stressful environment; with patience, tactfulness, maintain confidentiality, take initiative and exercise good judgment

  • Ability to plan own work and use time efficiently, manage conflicting priorities and work under pressure of tight and conflicting deadlines

Technical Competencies:

  • Demonstrated knowledge of challenges to trade and private sector development in Fiji

  • Very good understanding of public and private trade support institutions in Fiji and their mandates as well as of private sector needs and expectations in the country

  • Prior experience in working in the Agriculture sector

  • Very good result-based management skills

  • Excellent drafting and communication skills

  • Computer literacy

Required Skills and Experience

Education

Master Degree or equivalent in international trade, Business Administration, Development Studies, Agricultural Economics or related field. With Minimum of 5 years’ experience in the field of technical assistance management, administration or related field. OR

A Bachelor’s degree in international trade, Business Administration, Development Studies, Agricultural Economics or related field; With 7 years’ experience in the field of technical assistance in the trade and/or agricultural sector management, administration or related field

Experience

A minimum five (5) years (with Masters’ degree), or, minimum five (7) years (with Bachelors’ degree) of relevant experience at the national and/or international level in project/programme formulation, management of international trade and/or agriculture projects or related field; In-depth and proven knowledge as well as experience in development issues, policies and programmes relating to trade, market entry, MSMEs and their impact on promoting human development and poverty reduction. Demonstrated knowledge of challenges to trade and private sector development, especially in the agro sector, in Fiji; Very good understanding of public and private trade support institutions in Fiji and their mandates as well as of private sector needs and expectations in the country; Very good understanding of project result-based management and coordination; Proven leadership, advocacy and management skills and ability to operate in multi-stakeholder contexts; A track-record of successfully contributing to implementing/coordinating/administering projects or initiatives; Excellent drafting and communication skills; Excellent computer skills (key MS Applications) and ability to use information technology as a tool and resource.

Language Requirements:

Fluency in English (including excellent drafting and presentation skills) and another official language.

Desirable knowledge and skills:

Knowledge of the UN system and procedures or experience of EU-related projects would be an asset

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

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Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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