United Nations Development Programme (UNDP)

National Programme Coordinator (GEF Small Grants Programme)

United Nations Development Programme (UNDP)

Job Description

The Global Environment Facility (GEF) has established the Small Grants Programme (SGP) in Malawi to support projects consistent with global environmental priorities. The SGP supports activities of NGOs and Community-Based Organisations towards Climate Change abatement, conservation of Biodiversity, protection of international waters, reduction of the impact of persistent organic pollutants and prevention of land degradation while generating sustainable livelihoods. The SGP is hosted by the UNDP in Malawi and implementation will be funded by the Global Environment Facility. More information about the GEF-SGP can be found on http://sgp.undp.org   Duties and Responsibilities Managerial Functions:
  • Supervise the SGP Country Programme team members and provide necessary guidance and coaching;

  • Promote and maintain effective teamwork within the SGP Country Programme team, the National Steering Committee members, and with the UNDP CO team;

  • Prepare and implement annual workplan, including strategic and/or innovative initiatives, with set delivery and co-financing targets; draft annual SGP Country Office administrative and project operational budget proposal

  • Set annual performance parameters and learning objectives for the SGP Country Programme team, assess their performance and provide feedback;

Programme/Portfolio Development and Management:
  • Keep abreast of national environmental concerns and priorities as well as the socio-economic conditions and trends as they relate to the SGP, and assess their impact on SGP’s work and programme.

  • Ensure formulation and implementation of the Country Programme Strategy (CPS), and its periodic review and update;

  • Manage the SGP grant allocations and country operating budget, maintain the financial integrity of the programme by ensuring adherence to SGP Standard Operating Procedures as well as UNOPS rules and regulations, and ensure timely and effective use of SGP resources;

  • Exercise quality control over the development of a portfolio of project ideas and concepts, and closely monitor the programme implementation progress and results;

  • Organize periodic stakeholder workshops and project development sessions for Civil Society Organizations (CSOs) and local communities, and potential applicants and other stakeholders to inform about SGP and its Strategic Initiatives;

  • Work closely with CSOs and CBOs in preparation of project concepts and proposals to ensure that projects fit with the SGP Strategic Initiatives, Country Programme Strategy, and technical guidance notes;

  • Authorize and manage project planning grants as required.

  • Oversee ongoing SGP grant projects, and conduct periodic project monitoring field visits and provide technical and operational support and guidance to SGP grantees as required;

  • Plan and serve as secretary to the National Steering Committee meetings. Support and closely coordinate with the National Steering Committee and Technical Advisory Group where relevant, in the process of project proposal review, selection and approval, especially the initial appraisal of proposals and assessment of eligibility.

  • Foster programme, project, and policy linkages between the SGP and the full or medium-sized GEF projects, planned or underway in the country, as well as those of other government, donors and development partners.

  • Report periodically to CPMT on programme implementation status, including annual monitoring reporting, financial reporting, audit, and update the relevant UNOPS and SGP databases.

  • Undertake monitoring and evaluation of SGP Country Programme and projects, and grantmaker+ initiatives, in coordination with NSC and CPMT

  • Perform and coordinate administrative tasks (i.e. procurement, travel) adhering to SGP SOPs procurement rules and regulation; as required for programme implementation

Resource Mobilization and Partnerships:
  • Establish and maintain close working relationships with stakeholders as well as promote the value, comparative advantages, and ensure visibility of the SGP.

  • Assess interest and priorities of key donors and other development partners, and develop/update and implement the resource mobilization and partnership strategy to mobilize resources from and develop partnerships with the government, donors and other partners to best leverage SGP resources and develop programme level partnerships.

  • Support SGP grantees in securing co-financing and project level partnerships, and assist in identifying opportunities and resources for sustaining and scaling up projects.

Knowledge Management:
  • Document programme/project stories, lessons learned, and best practices in SGP programme/project development, implementation, and oversight;

  • Access SGP and other global and regional knowledge, distill best practices and facilitate their dissemination and incorporation within SGP Country Programme and projects, UNDP CO, and to counterparts and partners;

  • Support Capacity Building and networking of grantees to facilitate knowledge exchange, and promote uptake through Knowledge platforms, Knowledge fairs etc.

Competencies Core Competencies
  • Innovation (Ability to make new and useful ideas work)

  • Level 4: Adept with complex concepts and challenges convention purposefully

  • Leadership (Ability to persuade others to follow)

  • Level 4: Generates commitment, excitement and excellence in others

  • People Management (Ability to improve performance and satisfaction)

  • Level 4: Models independent thinking and action

  • Communication (Ability to listen, adapt, persuade and transform)

  • Level 4: Synthesizes information to communicate independent Analysis

  • Delivery (Ability to get things done while exercising good judgement)

  • Level 4: Meets goals and quality criteria for delivery of products or services

Functional Competencies
  • Partnerships (Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships)

  • Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

  • Project Management (Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals)

  • Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

  • Strategic Planning (Ability to make decisions that align with strategy, vision, and mission)

  • Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

  • Results-based Management (Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results)

  • Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Required Skills and Experience
  • Advanced university degree in environment or natural Resource Management, Environmental Economics, Development, Business Administration or similar field.

  • At least 3 years of relevant experience in environment and development work, which should include programme management, preferably with an extended specialized experience in any of the GEF-SGP thematic areas at the national level.

  • Excellent teamwork, people management and interpersonal skills.

  • Excellent analytical, writing, and communication skills

  • Strong negotiation, conflict resolution and problem-solving skills.

  • Fluency in the official national language and English is required. Knowledge of other UN languages is considered asset.

  • Proficiency in standard computer software (word-processing, excel, presentations, databases and internet)

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