United Nations Development Programme (UNDP)

National Coordination Officer

United Nations Development Programme (UNDP)

Job Description

United Nations Office on Drugs and Crime (UNODC) is a global leader in the fight against illicit drugs and international crime. Its mandate is to assist Member States in their struggle against illicit drugs, crime and terrorism. In the Millennium Declaration, Member States also resolved to intensify efforts to fight transnational crime in all its dimensions, to redouble the efforts to implement the commitment to counter the world drug problem and to take concerted action against international terrorism.

The three pillars of the UNODC work programme are:
  • Technical cooperation to enhance the capacity of Member States to counteract illicit drugs, crime and terrorism

  • Research and analytical work to increase knowledge and understanding of drugs and crime issues and expand the evidence base for policy and operational decisions

  • Normative work to assist States in the ratification and implementation of the relevant international treaties, the development of domestic legislation on drugs, crime and terrorism, and the provision of Secretariat Services to the treaty-based and governing bodies.

In Ecuador, UNODC is implementing technical assistance, inter alia, related to the fight against illicit drugs, treatment of drug use disorders, transnational organized crime and corruption.

Organizational Setting and Reporting Relationships: This position is located in UNODC Regional Office for Peru and Ecuador (COPER). The incumbent will work under the direct supervision of the UNODC Representative.

Responsibilities: Within limits of delegated authority, the National Coordination Officer is responsible for the following duties:

  • The day-to-day coordination, monitoring and evaluation of projects progress, ensuring meeting the proposed deadlines, goals and products, while also ensuring the best use of funds allocated for the projects.

  • Cover the daily interaction with the various counterparts at the technical level, including governmental institutions, other UN Agencies, UNODC staff at all levels, UN resident Coordinator’s team among others. Maintain regular consultations with counterparts and ensure that the Contribution Agreements are timely honored and respected.

  • Prepare project reports to donors, ensuring fulfillment of the objectives of the projects as regards of technical assistance, in order to stress the essential importance of an effective technical cooperation.

  • Ensure appropriate coverage, guidance and supervision of staff and the efficient and effective use of resources available in accordance with the established policies and delegated authority.

  • Work closely with the programme team in supervising the management of the corresponding budget and project resources in terms of integrity of and timely substantive and Financial Reporting.

  • Approve directly project documents in conformity with UNODC Management Instructions (MI), intervene when difficulties arise, take remedial actions as required and identify appropriate solutions.

  • Promote drugs/crime related issues in all the key UN programmatic instruments such us UNDAF.

  • Explore opportunities to strengthen the projects in line with UNODC strategy and governmental requests, develop future proposals on UNODC mandates.

  • Ensure that a resource mobilization strategy remains in place in order to promote long-term involvement.

  • Provide substantive and backstopping support for assigned activities of the projects;

  • Prepare various written outputs; strategies, concept notes and briefing materials for the Representative; on reports and draft routine day-to-day correspondence to UNODC field Offices and other United Nations entities, as well as, in appropriate cases, to Government officials;

  • Support the Representative in keep abreast of social, economic and political developments in Ecuador; assist in policy development, including the review and Analysis of issues and trends, preparations of evaluations or other relevant studies;

  • Support all actions related to maintaining the flow of information on projects, as well as promoting coordination, synergies and linkages to other areas covered by experts at UNODC HQ, in particular in the areas of drugs and organized crime;

  • Undertake technical missions to assess needs, evaluate capabilities and elaborate recommendations as part of the projects.

  • Provide advice to, organize, coordinate and participate in Network meetings, follow-up training activities or other workshops for the projects; Represent UNODC at national level when needed.

  • Oversee programmatic and administrative tasks necessary in support of the office, including preparation and management of budgets, tracking and measuring performance outputs and indicators, policy and operational objectives, Supporting the implementation, coordination and monitoring of policies and pilots in close cooperation with national and international experts and partners;

  • Collecting, reviewing and documenting stories (case studies, lessons learned) and data from the field for use in monitoring and evaluation reports, presentations, and publications;

  • Support team on the implementation of resource mobilisation plans, funding opportunities to and strategic partnerships to extend programme impact;

  • Monitor and analyze project development and review relevant documents and reports; identify problems and issues to be addressed and the appropriate actions; monitor substantive progress and results of the projects through review of performance/progress reports.

  • Assist in elaborating and appraising proposals for  programmes, sub-programmes and projects by preparing and planning with Government officials and other partners; reviewing new project proposals received from the field offices for approval by UNODC headquarters; identifying/recommending funding possibilities.

Work implies frequent interaction with the following:

The programme, Economic Affairs, Fund and other Officers/Managers associated with assigned programmes/projects. Staff in coordinating units across the institution, e.g. Procurement, Administration/Finance/Budget, Translation, Human Resources, etc. Officials in field offices, implementing agencies, etc., including Resident Representatives, National /Programme Coordinators, etc.

Results Expected:  Provides reliable assistance in the coordination of programme/project planning, monitoring and evaluation and implementation of activities including research, intelligence support and international coordination efforts with the network experts to support the execution of project activities. Demonstrates an understanding of the context of programmes/projects and issues in the assigned area and uses increasing independence in the processing of work and follow-up actions.  Demonstrates initiative in the identification and resolution of issues/problems. Is well organized, produces accurate reports, records and data, put together with only general guidance. Consistently applies appropriate policies, guidelines and procedures. Effectively, and promptly, liaises and interacts with colleagues and concerned parties internally and externally.

  • Professionalism Knows policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Has an understanding of the functions and organization of the work unit and the organizational structure and respective roles of related groups. Can identify and resolve a range of issues/problems and to work well with figures, undertake basic research and gather information from standard sources.  Demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

  • Teamwork:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

  • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; uses time efficiently.

Education:

Master's degree in International Relations or Social Sciences and Bachelor's degree in International Relations, Social Sciences or related areas, expertise in project management .

Experience:

At least 7 years of experience supporting programme or projects of social development, with emphasis on drugs and crime. Working experience with International Organizations will be desirable. Core functional competencies should include: Results-based programme development, building strategic partnerships and strategic proposals, policy research and analytical skills and promoting learning and knowledge management.   Experience working with Ecuadorian national stakeholders and international experts is considered an asset.

Language: 

Spanish and English are the working languages of the UNODC field office in Ecuador.  For the post advertised, fluency in oral and written in Spanish and English is required. Knowledge of another official United Nations language is an advantage.

Important applicant information All posts in the GS categories are subject to local recruitment. Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Workforce diversity UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
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