United Nations Development Programme (UNDP)

National Consultant (Risk and Threats Management Coordination)

United Nations Development Programme (UNDP)

Job Description

The ongoing conflict in eastern Ukraine has had a direct and highly negative impact on social cohesion, resilience, livelihoods, community security, and the rule of law. Recognizing the need to urgently address reconstruction, economic recovery and peacebuilding needs in areas affected both directly and indirectly by the conflict, in late 2014 the Government of Ukraine requested technical assistance and financial support from the international community to assess priority recovery needs. In late 2014, the United Nations, the World Bank and the International Union conducted a Recovery and Peacebuilding Assessment, which was endorsed by the Cabinet of Ministers in mid-2015. UNDP has been active and present in eastern Ukraine for the past decade, prior to the conflict, with a focus on community development, civil society development, and environmental protection. Work on addressing the specific conflict-related development challenges discussed above built on this earlier engagement and established partnerships and started in 2015 through the United Nations Recovery and Peacebuilding Programme (UN RPP), a multi-donor funded framework programme implemented by four United Nations partnering agencies: the United Nations Development Programme (UNDP), the UN Entity for Gender Equality and the Empowerment of Women (UN Women), the United Nations Population Fund (UNFPA) and the Food and Agriculture Organization of the United Nations (FAO). The UN RPP was designed to respond to and mitigate the causes and effects of the conflict. It is based on findings of the Recovery and Peacebuilding Assessment (RPA) and is aligned to the State Target Programme for Recovery as well as to the two oblasts development strategies up to 2020. The UN RPP involves three pillars for action: 1) restoration of infrastructure and economic recovery; 2) support to local governance and related Capacity Building; and 3) social resilience and peacebuilding. It is an integral component of the UNDP Country Programme and is therefore fully aligned with the United Nations Partnership Framework (UNPF) It is closely interlinked with the Democratic Governance and Reform Programme, operating nationally and in all of Ukraine’s regions and is consistent with the SDGs, in particular SDG 16 (Peace, Justice and Strong institutions). As an area-based programme specifically developed for the conflict-affected areas of eastern Ukraine, the UN RPP addresses the key stabilization, peacebuilding, economic and governance priority needs in eastern Ukraine following the start of the conflict. It takes into account the opportunities that have arisen from the Minsk Protocol of September 2014 and the renewal of its cease-fire provisions (the latest cease-fire having been agreed in March 2018) and is also fully adjusted to the humanitarian-development nexus. In 2019 program was reinforced along the Azov Sea coastline, including extension to Zaporizhzhia region. The Programme’s interventions are grouped under the following key Programme components, which reflect the region’s priority needs: Component I: Economic Recovery and Restoration of Critical Infrastructure Component II: Local Governance and Decentralization Reform Component III: Community Security and Social Cohesion (CSSC). The Programme, which operates on the basis of a pooled funding arrangement, follows a multi-sectoral programme-based approach and is implemented using an area-based methodology. With the current project, it is a unifying interventions framework for projects funded by 12 international partners: International Union, International Investment Bank, as well as the governments of the United Kingdom, Denmark, Canada, Netherlands, Germany, Norway, Poland, Sweden, Switzerland and Japan. Component 3 of UN RPP “Community Security and Social Cohesion” aims to reach some of its goals through small grants and mini-initiatives fund establishment. This includes implementation support of the projects strengthening community security and social cohesion through testing innovative legal aid, Access to Justice, conflict resolution and peacebuilding mechanisms at local level. One of the priorities of the project is to enhance community security including via support the creation of modern systems for emergency warning, monitoring and response. UNDP’s approach towards community security is quite comprehensive, and seeks to operationalize human security, human development and state-building paradigms at the local level. Concept of community security includes both group and personal security. The approach focuses on ensuring that communities and their members are ‘free from fear’. Thus, there are numerous risks that can jeopardize community security, including economic, environmental, social risks, emergencies of natural and man-made nature etc. At the same due to protracted armed conflict communities in eastern Ukraine are more vulnerable comparative with other communities, and respectively face a lot of specific risks, starting from risk of ceasefire breach up to risks related to with unemployment. In the course of the decentralization reform, which has been implemented in Ukraine since 2014, most of functions of ensuring security of the communities have been transferred to the local level. For instance, according to the Civil Protection Code, local authorities are obliged to provide civil protection in the relevant territory, develop and ensure the implementation of programs and action plans in the field of civil protection, create and manage emergency and rescue services, etc. In the same time, there are security providers, first of all, local departments of National police and State Emergency Service (hereinafter - SES), who carry out their mandates at the level of communities, but are part of central executive bodies. Thus, such security providers are not subordinated to local authorities. In the same time all of the abovementioned actors have to coordinate with each other to ensure security of the community. At the same time, there are no unified approach to the coordination of such bodies in Ukraine. In majority of communities only some ad hoc coordination committees are created to respond on existing Security Threat. For instance, in the realities of Covid-19 pandemic, interdepartmental commission on the epidemiological situation were created at communities level. The situation with risk and threat management coordination (hereinafter - coordination) at the local level is even more vague. Trying to address lack of coordination, UNDP have created in Community Security and Social Cohesion Working Groups (hereinafter - CSSCWG) in 41 target communities. CSSCWG – a platform for open discussion of current security situation in community, security risks and threats and ways to address them, which unites representatives of local authorities, civil activists, SES, national police, secondary legal aid provider etc. While CSSCWGs have recommended themselves as an effective platform which brings together representatives of society, law enforcement and local Administration, the lack of expert-level technical coordination is not addressed by mechanism In this regard, UNDP is looking for National Individual Consultant to support International Consultant on Risks and Threats Management in preparation of recommendations on model of coordination between local government, law enforcement and other Security Services providers, applicable for Ukrainian realities and context. MAIN OBJECTIVES OF THE ASSIGNMENT The main goal of this assignment is to improve community security at the local level through better coordination and joint risk management. The objective of the assignment is to support International Consultant in development of recommendations on effective and viable coordination mechanism between local governments, law enforcement bodies and other security services providers, based on best International practices, tailored to local context. More specifically, the objective can be divided into 3 tasks :
  1. Desk review of the practices of coordination between local governments, law enforcement and rescue and emergency services in Ukraine. This covers normative review at the national and regional level.

  2. Assist International Consultant in preparation and carrying out key informant interviews to gain understanding of actual implementation of the coordination or lack of it.

  3. Assist International Consultant in developing context sensitive recommendations on how to strengthen coordination mechanism at the national, regional and local level, with focus on regional and local.

It should include an assessment of the availability and effectiveness of existing risk management coordination practices applied in local communities in Ukraine (based on example of two cities located in Eastern Ukraine).
Duties and Responsibilities
SCOPE OF WORK AND EXPECTED OUTCOMES Consultant will be responsible for preparation and implementation of the following activities: - Contribution to preparation of detailed workplan with timetable and assessment methodology (the plan and methodology must be approved by UNDP); - Conducting desk review of Ukrainian legislation and local normative acts on coordination. Preparation of review report, sharing the report with UNDP and International Consultant. Contribution to preparation of questionnaire for key informants by International Consultant by making substantive comments and suggestions. If any other methods of qualitative research will be proposed by International Consultant, National Consultant should also revise them and provide comments on their applicability in Ukrainian context; - Provision of assistance to International ?onsultant in identification of key informants for interviewing, arranging and participation in meetings, preparation of meeting minutes. - Making substantive comments, suggestions and other contributions to final analytical report, prepared by International Consultant. The report will contain description of identified Ukrainian practices, overview of the best international coordination practices that are relevant for the context of Ukraine and context sensitive recommendations on how to strengthen coordination mechanism at the national, regional and local level, with focus on regional and local. The table below shortly describes division of responsibilities between National and International Consultants: Detailed workplan with timetable Takes the overall responsibility on the preparation of workplan and its approval by UNDP Provides contribution to workplan preparation, including providing comments on time needed for accomplishment of tasks Assessment methodology Prepares survey methodology, finalizes it, obtains UNDP approval Provides contribution to the assessment methodology based on knowledge of Ukrainian context, including but not limited to revision and making suggestions to questionnaire, identification of key informants etc. Rapid assessment of available Ukrainian risk management coordination practices Conducts key informant interviews during onsite visit to Ukraine. Based on review report provided by National Consultant, and results of key informant interview, prepares Inception report about coordination practices, available in Ukraine. Shares Inception report with National Consultant to receive his/her inputs. Obtains UNDP approval of Inception report. Conducts desk review of Ukrainian legislation and local normative acts on risk and threats coordination, provides review report to International Consultant and receives UNDP approval of review report. Identifies key informants, arranges meetings with them, prepares meeting minutes and share them with International consultant. Reviews Inception report and makes substantive comments. Final analytical report Prepares final analytical report, containing description of identified Ukrainian practices, overview of the best international coordination practices that are relevant for the context of Ukraine and context sensitive recommendations on how to strengthen coordination mechanism. Shares the report with National Consultant to receive his/her inputs. Receives UNDP approval of report. Revises final analytical report, provides recommendations/comments/other inputs to the report. Official documents or any information with restricted public access held by the aforementioned law enforcement agencies are not part of the subject matter of this assessment and cannot be requested and used for this assignment. RECOMMENDATIONS TO METHODOLOGY OF SERVICE DELIVERY: Recommendations for the methodology of service delivery The overall responsibility of preparation of recommendations on coordination improvement lays on International Consultant, but National Consultant is responsible for timely and accurate accomplishment his/her own tasks. General recommendations Consultant is responsible for ensuring his/her proper security. It is recommended to consult with UNDP on security in the region, especially before the field phase of the assignment. Operational activities Ensuring the reference to UNDP and government of Netherland in all the products created under the Contract. DELIVERABLES Agree and obtain UNDP approval of work plan and detailed assessment methodology By the end of the 1st week after the start of the assignment Conducting desk review, preparation of review report and its submission to UNDP and International Consultant. Approval of report by UNDP. By the end of the 4 week after the start of the assignment Providing assistance to International Consultant in organisation and carrying out key informant interview. Contribution to the final report and its approval by UNDP. By the end of the 12 week after the start of the assignment REQUIREMENTS FOR MONITORING / REPORTING Consultant will work in close cooperation with International Consultant and under overall guidance of the Community Security and Social Cohesion Specialist, who accept and approve above listed deliverables. Consultant will discuss progress reached in performance of assignment with Rule of Law and Community Security Specialist. Detailed workplan for ensuring achievement of expected results will be discussed with Consultant in advance before start of assignment fulfilment. Consultant is obliged to adhere to the monitoring, evaluation and quality control system implemented by UNDP and to provide the necessary information, reports and tools in accordance with the approved schedule or as soon as possible (within a reasonable time). All reports shall be submitted to UNDP electronically (formats: * .docx, * .xlsx, * .pptx, * .pdf), and shall be accompanied by an official paper letter confirming that product was submitted to UNDP. Reports shall be written in English.. PROPOSED PAYMENT SCHEDULE UNDP will pay the negotiated amount in 3 tranches as per delivery of tasks outlined above according to the following payment schedule: Upon completion of Deliverable 1– 20% of the total payment Upon completion of Deliverable 3 – 40% of the total payment Upon completion of Deliverable 3 – 40% of the total payment UNDP shall pay the negotiated contract fees for the services within 30 days after the services have been delivered and approved in parts according with the above payments schedule. The payments will be processed upon the full completion and acceptance of contractual obligations whereupon the UNDP representative signs the certification of acceptance.
  • Ability for desk research and analytical work,

  • Deliver quality results in a timely manner;

  • Good interpersonal communication skills;

  • Sound judgment and maturity to foster a positive work environment;

  • Ability to work effectively independently and as part of a team;

  • Demonstrated strong analytical, coordination and facilitation skills;

  • Strong user of computers and office software packages.

Required Skills and Experience
• University degree (Master’s or higher) in sociology, law, political science other related field; • Education/passed trainings and/or experience of work in field of risk management; • Confirmed experience in the field of organization of coordination and dialogue platforms/joint events with representatives of local government, law enforcement agencies or other related field (at least 2 events/platforms); • Development/preparation/carrying out of at least 3 methodologies/ assessments or authorship or co-authorship of at least 3 analytical/scientific researches (links to products should be provided or products should be attached to CV ); • Fluency in Ukrainian and English; • Previous experience of work in with UN or international organisations - will be an asset. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS Applicants shall submit the following documents: Personal CV/ including information about experience in similar projects / assignments, contact details for referees and links/attachments of developed methodologies/ assessments/researches Financial proposal using the UNDP template At least two positive references from previous clients FINANCIAL PROPOSAL Lump sum contract The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days). The Consultant will be responsible for all personal administrative expenses associated with undertaking this assignment including office accommodation, printing, stationary, telephone and electronic communications, and report copies incurred in this assignment. Travel costs All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed. EVALUATION CRITERIA The breakdown scores for qualifications and experience are as follows:
  1. Educational background – 10 points max {8 pts. – Master’s/Specialist’s Degree; 10 pts. – PhD or equivalent};

  2. University degree/passed trainings and/or experience of work in field of risk management – 17 points max; {13 points – at least one training on risk management passed; 15 points – university degree on risk management; 17 points – at least 1year experience in field of risk management};

  3. Confirmed experience in the field of organization coordination and dialogue platforms/joint events with representatives of local government, law enforcement agencies or other related field (at least 2 events/platforms) – 20 points max; {15 points – 2 events/platforms; 18 points– 3-4 events/platforms; 20 points – more than 4 events/platforms};

  4. Development/preparation/carrying out of at least 3 methodologies/ assessments or authorship or co-authorship of at least 3 analytical/scientific researches - 15 points max; {10 points – 3 methodologies developed/ assessments conducted; 15 points - 4-5 methodologies developed/ assessments conducted; 20 points – more than 5 methodologies developed/ assessments conducted};

  5. Previous experience with the UN or other international organizations – 3 points max; {2 points – participation in 3 or less projects implemented by UN or other international organization; 3 points – participation in more than 3 projects implemented by UN or other international organization};

6. Language Skills – 5 points max? {3 points – fluency in Ukrainian and English; 5 points –availability of certificate proving the level of Ukrainian and English language level not lower than C1}. Maximum available technical score - 70 points. EVALUATION METHOD: Cumulative Analysis Contract award shall be made to the incumbent whose offer has been evaluated and determined as: a) responsive/compliant/acceptable, and b) having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. * Technical Criteria weight: 70% * Financial Criteria weight: 30% Only candidates obtaining a minimum 70% from the maximum available technical score (49 points) would be considered for the Financial Evaluation The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula: 30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price]. The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal will be considered as the most compliant offer and will be awarded a contract. Link to the templates:https://www.dropbox.com/sh/297e72t7i3v2969/AADDRyUo2uoNrYjuD8NLmdl0a?dl=0 UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks
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