United Nations Development Programme (UNDP)

Municipal Coordinator (5 Posts)

United Nations Development Programme (UNDP)

Job Description

Since the beginning of the country, decentralization has been considered a tool for the nation’s development. Initial steps towards this process began nearly 10 years ago with the territorial administrative division of Timor-Leste and the initiation of the deconcentrating process. In 2016, progress was seen with the establishment of four Municipal Authorities (Baucau, Bobonaro, Ermera, and Dili) and eight Municipal Administrations (Aileu, Ainaro, Cova Lima, Lautem, Liquiça, Manatuto, Manufahi, and Viqueque) in the country. This was further reinforced by the adoption of a new Suco Law in 2016 and the Decree Laws 4/2014 and 3/2016. In 2019, with the Government Resolution N 11/2019, the government reaffirmed its “commitment and determination to implement the Strategy for Decentralization”. To make this process possible and further consolidate local development in the country, new skills and capacities need to be built, particularly in the areas of finance, Administration, procurement, management, transparency, as well as data collection and Analysis. To address the abovementioned challenges, the project will promote informed policy development and Capacity Building of municipal public servants. The overall objective of the project is to contribute to Timor-Leste's sustainable development. More specifically, it aims to support the deconcentration and decentralization process, bringing governance, public administration, and services closer to people, for both women and men, giving special attention to the needs and priorities of people living in vulnerable situations. The project activities were designed around three different components which will contribute to three main expected results:
  • Result 1: Strengthened capacity of the National Parliament in Timor-Leste.

  • Result 2: Improved capacity of municipal public servants to deliver services at local level.

  • Result 3: Improved capacity of local institutions to collect, analyze and use reliable and timely socio-environmental disaggregated data (development of a Municipal Portal).

Duties and Responsibilities Under the supervision of the Project Manager and Chief Technical Adviser on Decentralization and Local Development, in close collaboration with the IT officer for the respective Municipalities, the selected person will execute and ensure the implementation of component B (Increased Capacity of Municipal Public Servants) of the project at municipal level:
  1. Coordinate project’s activities related to component 2 and 3 in the respective municipalities and liaise between MSA, Municipal authorities and the UNDP project team in municipality and Project Office.

  2. Provide Technical Support to Municipal Authority in collaboration with Municipal IT officer for the implementation of project component 2 and 3 in respective municipalities.

  3. Provide, in collaboration with project M&E specialist and officer, monthly and quarterly project progress report including coordinating project activities monitoring in respective municipalities

  4. Provide analysis on current and past municipalities development trends including stakeholders Mapping to contribute to the municipal development and investment priorities.

  5. Provide analysis on the implementation progress of deconcentration and decentralisation process in respective municipalities to facilitate the implementation of key project activities.

  6. Draft project work plan as required for project component 2 and 3 implementation in collaboration with Municipal IT office and Municipal Secretary

  7. Attend meetings, prepare notes, and undertake follow-up actions related to the project implementation and monitoring.

  8. Organize and conduct translation and interpretation of verbal discussions/trainings, as well as written documents as required.

  9. Assist in the analysis of project implementation and help to evaluate against established project recommendations and plans of action.

  10. Other tasks related to the project implementation of activities and implementation

Impact of Results: The Municipal Coordinator will implement day to day project management in the selected municipality including operationalization of Annual Work Plans to ensure Project’s Results and targets are achieved. Age, Gender and Diversity (AGD) perspective is systematically applied, integrated, and documented in all activities throughout the assignment Competencies Core Competencies:
  • Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; ability to manage information objectively, accurately and confidentially; responsive and client-oriented.

  • Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations.

  • Commitment to Continuous Learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment.

  • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities.

  • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender.

  • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; ability to maintain composure and remain helpful towards the staff, but objective, without showing personal interest; capacity to transfer information and knowledge to a wide range of different target groups;

  • Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, involving physical hardship and little comfort, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary;

Required Skills and Experience Education:
  • A master’s or bachelor degree in public administration, politics, law, and/or other relevant area.

  • Demonstrated interest and/or experience (minimum 2 years for Bachelor degree and 0 (Zero) year for Master degree) in area of local development, Community Engagement and civil society development

  • Previous experiences working with local government implementing international/national NGO program and project would highly advantageous.

  • Knowledge on government priorities of the deconcentration and decentralisation process in respective municipalities included key decentralization implementation progress and legal framework

  • Previous experiences working with UNDP/UN agencies would be advantageous

  • Previous experience in coordinating/liaising with local authorities and community for project implementation

  • Experience in supporting and providing capacity building to local authorities and municipal public servant would be advantageous

  • Previous experience as a volunteer and/or experience of another culture, (i.e. studies, volunteer work, internship) would be highly regarded.

Language Requirements:
  • English, Portuguese, Tetum. The knowledge of the local language(s) is highly valued

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