Job Description

Monitoring and Evaluation Assistant works under the supervision Provincial Project Coordinator and overall guidance of the Monitoring and Evaluation Officer. Based on the strategic framework, he/she will support Design and institutionalization of participatory M&E systems for the Project at provincial level, undertake monitoring and quality assessment of project activities in close Coordination with Provincial Project Coordinators, and support External Midterm Review and Final Evaluations. M&E Officer works closely with the Communications and Reporting Officer, to supply the latter with substantive project progress related information, for communications, visibility and reporting purposes.
The Government of Pakistan has recognized the threat from GLOFs in its National Climate Change Policy. To be able to strengthen capacities of vulnerable communities, the Government of Pakistan has secured GCF resources for resilience building and to avoid human and material losses from GLOF events. The proposed GCF project will strengthen the technical capacity of sub-national decision makers to integrate climate change and disaster risk management into medium- and long-term development planning processes.

Duties and Responsibilities

Summary of Key Functions:

Primary focal point and custodian of the Monitoring and Evaluation Strategy of the project and its effective implementation at the provincial level;
Ensure continuous knowledge sharing across offices at provincial level on best-practices in M&E in line with requirements of the Government, UNDP and GCF;

Primary focal point and custodian of the Monitoring and Evaluation Strategy of the project and its effective implementation at the provincial level;

  • Support design and implementation of Monitoring and Evaluation framework/strategy/system based on Logical Framework Analysis (LFA) of the Project to assess timely and quality implementation of activities to achieve results (outputs, outcomes and impacts), including work plan, targets and indicators;

  • Review, adopt, test and modify existing/available monitoring tools, techniques and methods to suit the specific needs of the Project;

  • Facilitate baseline study for benchmarks and assessing progress and achievements;

  • Take lead in establishing Data Collection procedures and databases and ensure making such data available for results’ reporting (e.g. ROAR).

  • Provide support to PPC and FOs in planning, reporting and documenting experiences and lessons learned; and guidance to provincial staff in data collection and reporting; as well as in assessment of results and quality of activities;

  • Keep track of all ongoing/completed/planned project activities to ensure consistency with project implementation timelines;

  • Compile quarterly and annual progress/reviews and Performance Implementation review reports based on the inputs from PPCs and stakeholders;

  • Facilitate annual and periodic implementation review and assessment exercises;

  • Develop quarterly and annual Project work plans and travel plans for monitoring and evaluation purposes with input from PPCs and stakeholders;

  • Keep abreast of new methods and techniques with regards to M&E of project activities based on UNDP and GCF M&E guidelines;

  • Develop targets and performance indicators to be included in the monitoring system for Project activities at provincial level, annual reviews and special studies,

  • Develop briefs/special reports as and when required;

  • Update the PPC in all aspects of the Project including and advise on strategic issues for successful execution of the Project at provincial level;

Ensure continuous knowledge sharing across office at provincial level on best-practices in M&E in line with requirements of the Government, UNDP and GCF;

  • Keep abreast of all existing Government, UNDP and GCF M&E requirements, and any modifications to them, and ensure its universal application across the project;

  • Prepare and implement training plans for enhancing M&E capacities of the provincial project team and its partners;

  • Design participatory and web based M&E reporting system accessible to the Project team and partners at provincial level;

  • Keep close liaison with PPCs in all Project activities including supervision of field activities, and take interest in technical aspects of the Project, interaction with communities and representatives of line departments in the Project area, especially regarding long term sustainability the Project;

  • Document and disseminate lessons learnt and best practices to the provincial line agencies and NGOs;

The incumbent of the position will uphold the non-discriminatory behavior and ensure that:

  • Human rights and gender equality is prioritized as an ethical principle within all actions;

  • Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;

  • Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;

  • Differentiated needs of women and men are considered;

  • Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;

  • Necessary arrangements to provide gender parity within all committees, meetings, trainings, etc.

Impact of Results:

The key results have an impact on compliance of the project with UNDP, Government and GCF monitoring and evaluation requirements. Robust M&E systems have an impact on project implementation progress and attainment of project results.

Competencies

Core Competencies

Innovation
Ability to make new and useful ideas work
Level 3: Adapts deliverables to meet client needs

Leadership
Ability to persuade others to follow
Level 3: Proactively seeks and recognizes contributions of others

People Management
Ability to improve performance and satisfaction
Level 3: Appropriately involves team in different stages of work and decision-making

Communication
Ability to listen, adapt, persuade and transform
Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation

Delivery
Ability to get things done while exercising good judgement
Level 3: Takes responsibility for addressing critical situations and delivering core value

Technical/Functional

Advocacy
Level 3: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Building Strategic Partnerships
Level 3: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Client Orientations
Level 3: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Job knowledge
Level 3: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Data Analysis and Visualization
Level 3: Ability to evaluate, transform and model data to derive relevant findings- undertake & provide analysis of data to assess Org performance and or global trends

Monitoring and Evaluation
Level 3: Knowledge of methodologies, assessment tools, systems and apply practical experience in planning, monitoring, evaluating and reporting and ability to apply to practical situations

Gender Sensitivity:

  • Displays gender sensitivity and promotes gender equality in all aspects of work

  • Knowledge of systems for gender mainstreaming and ability to apply to strategic and/or practical situation.

Required Skills and Experience

Education:

  • Minimum Higher Secondary education OR

  • Bachelor’s degree in public Administration/policy, business administration, economics, programme evaluation, management information systems or a closely related field.

Experience:

  • 5 years experience or more with Higher Secondary education AND
    At least 2 years of experience with a (Bachelor's Degree) in design and implementation of M&E/MIS in development projects implemented by national/international bodies/ Government

  • Experience in the developing participatory M&E systems and analyzing data, using statistical software, would be advantageous;

  • Experience in designing tools and strategies for data collection, analysis and production of reports;

  • Proven ICT skills, especially in the development of MIS software, using database software;

  • Good organizational management and technical skills with track record of implementation and monitoring of community-based projects.

Language Requirements:

  • Demonstrated proficiency in oral and written English and Urdu. Knowledge of other local languages is an asset

Disclaimer

Please Note:
HEC attested degrees are a prerequisite for employment at UNDP. During the recruitment process candidates may be required to present HEC attested degrees.

Foreign Qualified Candidates: Foreign degree holders shall be required to(i) Present a verification/certification letter from the university verifying the degree & student enrollment, orii) Foreign degree Equivalence Letter from HEC.

UNDP provides the Equal Opportunity for all equally qualified male & female including the physically challenged candidates, female candidates are particularly encouraged to apply (local and internal VA)

United Nations Development Programme (UNDP) does not charge fee at any stage of the recruitment process including application, interviews, selection or induction etc. Moreover, UNDP does not concern itself with any information on the applicants bank accounts
"UNDP has zero tolerance towards Sexual Harassment (SH) and Sexual Exploitation & Abuse (SEA)”.

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