FHI 360

Logistics Officer (Hubs)

FHI 360

Job Description

POSITION DESCRIPTION Title: Logistics-officer" id="link" class="link">Logistics Officer Location: Juba Supervisor: Operations Manager Basic Functions: The Logistics Officer will be responsible for implementation of all activities related to transportation, warehousing, Asset Management and quality control. Duties and Responsibilities:
  • Ensure all logistical arrangements are within full compliance with FHI 360 organizational policies and US government rules and regulations.

  • Assist the Logistics Manager with establishing internal control systems with regards to logistical arrangements.

  • Identify logistical bottlenecks and set up processes, monitoring systems and mechanisms to eliminate gaps;

  • Review and verify all logistical arrangements against invoice received from service providers.

  • Maintain and update all logistical trackers and matrices;

  • Ensure adequate ground and air travel

  • Responsible for monitoring and detailed recording of all warehouse and stock movement activities consistent with FHI 360 procedures requiring complete, accurate and timely delivery

  • Ensure proper warehouse management. This includes storage space, condition, and the actual storage of stock. Coordinate with vendors in ensuring timely delivery of goods to and from the country office

  • Ensure maximum availability and implementation of controls and monitoring mechanisms for all logistics assets

  • Responsible for overseeing and monitoring asset management and updating asset list as required

  • Working closely with field logisticians/pharmacists in ensuring all items classified as assets are properly tagged and documented for accountability. Process logistics related requests from various field offices in a timely manner and providing feedback within the shortest time possible

  • Assist with the bidding process by providing support for procurement transactions, analyzing them for conformity to specified requirements; assist in conducting appraisals and supplier selection in conformance to FHI 360 standards. Maintain a close relationship with Procurement and Finance unit to ensure that payments are processed promptly and accurately

  • Perform other duties as assigned.

Knowledge, skills and abilities:
  • Strong personal, time management skills.

  • Excellent oral and written communication skills.

  • Excellent analytical and organizational skills.

  • Excellent level of computer literacy.

Qualifications and requirements:
  • Bachelor's Degree /HND with 3 to 5 years relevant experience in logistics and general operations with a sound understanding of humanitarian integrated health program delivery in resource constrained settings

  • Or MBA or MS/MA in relevant Degree with 2 to 3 years relevant experience in logistics or operations with a sound understanding of humanitarian integrated health program delivery in resource constrained settings.

  • At least 2 years of experience Logistics Operations preferably in an NGO environment would be advantage.

  • Familiarity with South Sudan public sector education systems and NGOs and CBOs is highly desirable

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable Law. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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