Norwegian Refugee Council (NRC)

Logistics Coordinator (Syria Response Office)

Norwegian Refugee Council (NRC)

Job Description

NRC currently has more than 2,000 staff in the Middle East region assisting people displaced by conflict in Syria . As a leading humanitarian organization, we support displaced persons by implementing programs across the Shelter, Education, Food Security, Information Counseling and Legal Assistance (ICLA) and Water, Sanitation and Hygiene (WASH) sectors with strong protection and resilience focus integrated into our programs. NRC Syria Response Office is looking for a Logistics Coordinator that will be responsible for overall implementation of the NRC Logistics systems and procedures for the Syrian Response Office in its areas of operation. The purpose of the position is managing and mentoring the logistics team, planning, organizing and Coordination of logistics and procurement duties, functions and responsibilities to ensure efficient and effective delivery of goods and services in support of programme implementation.

Duties and responsibilities

-Day to day management of the logistics team -Implement NRC’s logistics systems and procedures at Area Office level -Ensure compliance and adherence to NRC logistics policies, handbooks, guidelines and donor requirements -Prepare and submit logistics reports and Analysis -Ensure proper filing of all support documents -Support line managers in procedures and in budget and project planning -Ensure development and implementation of logistics systems and procedures -Provide anti-corruption, transparency and cost efficiency focus in all processes (e.g. in procurement, vehicle management, stock management and warehousing, and Asset Management) -Ensure safe and efficient transport of staff and materials/goods -Deputize for the Area Support Manager during absences -Responsible for overseeing logistical and procurement activities of the Area Office.
  • Co-ordinate and manage the supply and logistics support for the Syria Response Office areas of operations, including requisitioning, tendering, receiving, storing, issuing and delivering goods

  • Manage ongoing procurement and explore the options to further expand the potential procurement opportunities in the vicinities of the area of support

  • Responsible for fleet, warehouse and asset management in co-ordination with Support Manager ensuring records of NRC assets (inventory list) and stock reports are updated for all offices and warehouses

  • Assist in coordinating an efficient and effective use of the NRC contracted fleet in complex operations in insecure environments

  • Represent NRC with local authorities, other NGOs, UN and relevant stakeholders when required

  • Oversee production of the Logistics Report annexes and forward monthly to Support Manager

  • Responsible for appropriate logistical support being provided to all sub offices

  • Responsible for overseeing the flow of information in regard to changes to procurement/logistics guidelines to the Head of Offices/ Program Officers and other staff in the field offices

  • Responsible for initiating market surveys to keep purchase committee members updated at all times regarding prevailing market costs

  • Responsible for reviewing and updating standardized contracts/agreements between NRC and the supplier(s) to meet the requirement of NRC and other donors. Assess Capacity Building needs among logistics staff in collaboration with the Logistics Manager and discuss actions for implementation

  • Organize or conduct on-the-job trainings and capacity building for staff working in Logistics team. If required, recommend external trainings

  • Coordinate and maintain a supervisory role for the Logistics staff, including performance management and appraisals

  • Provide input to proposed budgets for local prices, vehicle requirements, assets for office and guesthouse need, and procurement planning

Our ideal candidate

  • Experienced from working as a Logistics Coordinator in a humanitarian/recovery context OR high risk, remote, and/or complex environments

  • Fluency in written and spoken English is essential

  • Arabic is an asset

  • Security in high risk environments, advisory or management experience is an asset

Personal qualities

  • A strategic thinker that can work with people and influence for positive changes. Having the ability of initiating action and change will help you to succeed in this role, as much as managing resources to optimize results and managing performance and development

Additional information

  • Contract period: 3 months, renewal subject to positive performance and funding

  • Salary/benefits: According to NRC’s salary scale and terms and conditions

  • Duty station: Erbil, Iraq. Willingness to travel 20 % within Syria Response Offices area of operations

  • Female candidates are strongly encouraged to apply

Please download the Job Description for this role here. This is a re-advertisement therefore previous candidates do not need to re-apply. We will review applications on an ongoing basis, early applicants encouraged. The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, Emergency food security, legal assistance, and water,sanitation and hygiene sectors. The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs
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