World Food Programme (WFP)

Logistics Capacity Assessment and Data Analysis Officer

World Food Programme (WFP)

Job Description

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance Terms of Reference –Logistics Capacity Assessment (LCA) and data Analysis Officer Starting Date: as soon as possible Status: Consultant Duration: 3 months with possibility for extension Duty Station: Home based with sporadic travels Background: The Logistics Cluster enables global, regional and local actors to meet humanitarian needs. Before crises, the cluster works with the stakeholders in high risk countries and regions to strengthening national supply chain resiliency, enhancing Coordination and promoting a common methodology towards logistics preparedness among the humanitarian community. In crises, where these capacities have been exceeded, leadership, coordination, information and operational services are provided. WFP, as the lead agency, hosts the Global Logistics Cluster (GLC) support team in its headquarters in Rome. It is comprised of a diverse, multi-skilled group of logisticians and is mandated by the Inter-Agency Standing Committee (IASC) to complement and co-ordinate the logistics capabilities of co-operating humanitarian agencies during large-scale Complex Emergencies and natural disasters. The GLC 2016-2021 strategy also includes a special focus on preparedness and on strengthening the response capacity of national actors. The preparedness activities currently focus on six identified disaster-prone pilot countries to successively expand to 24 emergency-prone until mid-2021 and embedding the development of a preparedness platform. The GLC support team facilitates the process of convening the cluster community, supports the development of the strategy, including a strong preparedness component, and its implementation in accordance with identified objectives and priorities. The support team is accountable to the Logistics Cluster stakeholders and reports on the progress made against the strategy twice a year during the Logistics Cluster Global Meetings. The GLC support team also provides training, guidance, support and logistics surge capacity to the active cluster operations, reinforcing the capacity on staff on the ground. Objective: Contribute to the implementation of the GLC Work-plan and Logistics Cluster Strategy to ensure that Logistics Cluster operations at field level meet the expectations of partners and donors for logistics and preparedness support through coordination, information management, and service provision. Further, contribute to the GLC undertaking to strengthen national supply chain resiliency as part of the GLC preparedness activities. In this context the LCA Officer is overall responsible for the LCA project as a part of the GLC work plan. The LCA tool contains baseline information about the logistics capacity of countries relevant for humanitarian emergency preparedness and response. The tool is hosted by WFP for the global humanitarian community and managed by the Global Logistics Cluster. LCAs cover logistics infrastructure, processes and regulations, markets, and contacts in a given country. There are currently LCAs for over 100 countries. Assessments are conducted in a given country every two years, mainly by WFP logistics staff and also by staff from other humanitarian organisations or private sector partners. This information is then published on this platform by Global Logistics Cluster. The LCA tool is the only place where all this humanitarian logistics-related information is consolidated in one location. The tool aims to ensure that the information required for a humanitarian logistics operation is organised and presented in a standard way across multiple countries, in the hope of providing a tool that will enhance humanitarian logistics preparedness, response and coordination. Given the proximity and experience in logistics Data Analysis the incumbent would be required to support ad hoc data analysis tasks. Reporting Line: The LCA Officer reports to the Head of Information Management. Responsibilities: • Monitor the LCA.GLOBAL mailbox and function as help desk for WFP Country Offices (COs) and Regional Bureaux (RB) and assessors who have questions regarding LCAs; • Review and provide constructive feedback on LCAs received from WFP COs; • Ensure LCAs are approved through the WFP approval process. • Upload the LCA updates to the Confluence platform; • Update the LCA tracking tool with current LCA status for global reports, including proactively tracking and overseeing ongoing assessments to give visibility on the assessment pipeline, ensuring all stakeholders are aware of LCA statuses, and that prioritisation of LCAs are up to date; • Work with the Rome GIS team for the updating of any logistical infrastructure maps required; • Ensure current LCAs meet the minimum level of informational requirements. Contact COs for any gaps which may exist; • Liaise with Private Sector Partners and Humanitarian Partners on collection of information relevant for the LCAs. • Work with the Head of Information Management on continuous review and recommendations for potential changes to the LCA process and form, developing findings into future investment cases and considering the long-term strategic requirements of the tool and possible integration with other tools; • Perform logistics data analysis and studies as required. • Provide back up support to the Information Management team when operationally required as per below: IM Field Support • Support Field Operations, in close coordination with the GLC Operations team. • Ensure Logistics Cluster Field Officers (IM and Preparedness Officers) are informed of information management tools and systems made available by the GLC. • Support the preparation of Concept of Operations, Standard Operating Procedures (SOPs), CSP/LEO Narratives & Budgets, ensuring they are regularly revised/updated as required. • Support with drafting of funding Proposals for Emergency Operations, including Advanced Financing proposals, CERF, ECHO, DFID & others. • Support with internal, external and donor reporting. • Ensure that accurate, consistent information concerning all Global Logistics Cluster operations is entered into current standardized templates and posted on the Logistics Cluster website. • Edit documents and provide constructive feedback to Logistics Cluster field personnel who produce Logistics Cluster products/reports. • Build and maintain links with other GLC partners working towards common logistics preparedness goals as a means to build and maintain technical and response capacity. • Support the concept Design of a Logistics Cluster Preparedness Framework. • Collaborate with relevant parties/stakeholders on in-country preparedness related Mapping activities and analyses of mapped networks. Surge Capacity • Deploy as a Logistics Cluster Field IM Officer as required, and be capable of fulfilling all duties specified in the Field IM Officer ToR. • Support the publication of accurate, consistent information concerning Logistics Cluster operations through focused communications materials, and in standardized and/or ad-hoc reports upon request from partners and WFP management. • Liaise with Logistics Cluster participants, other cluster members, and national counterparts to gather information for the production of IM products, ensuring that challenges and concerns relating to the logistics operation are represented. • Establish and maintain internal and external information sharing mechanisms and systems; assessment formats, central file store, operations archive, reporting systems. • Ensure all publications are in line with GLC standards and templates. Global Logistics Cluster Activities • Work on projects prioritized in the GLC work-plan to facilitate and support the continued development of the Logistics Cluster. • Support the establishment and maintenance of internal and external information sharing mechanisms and systems; documentation formats, assessment formats, central file store, operations archive, reporting systems. • Support the development and drafting of appropriate guidelines and procedures to ensure consistent use of new IM tools. • Monitor that publications are in line with GLC standards and templates. • Support the preparation of briefing materials for donors and GLC partner organizations as requested; and reports to internal or external stakeholders concerning specific GLC activities and projects and/or particular Logistics Cluster operations. • Monitor that accurate, consistent information concerning all Global Logistics Cluster operations is made available via the Logistics Cluster platforms, through focused communications materials, and in standardized and/or ad-hoc reports upon request from partners and WFP management. • Recognize and assess the sensitivity of information obtained; Respect the confidential nature of sources of information where relevant. • Contribute to the development of GLC IM training modules and deliver trainings as required. Perform other duties as required. Recruitment Qualifications: Education: University degree in social sciences, international relations, communications, journalism or related field; or the equivalent combination of education and experience. Work Experience: minimum three years of work experience in logistics or humanitarian fields are desirable. Languages: Fluency in spoken and written English is required. Proficiency in French or another second UN languages is a distinct advantage (minimum requirement B1 in a second UN language). Key skills: excellent written and verbal communications skills; high attention to detail and proofreading ability; good research and analytical skills; ability to meet deadlines and work under pressure as part of a team; good communication skills; ability to work independently while asking questions and seeking support in a fast-paced work environment. Technical skills: Proficient in MS Office package, particularly in Microsoft Excel and PowerPoint. Demonstrated ability in data ingestion and transformation is a plus. Experience with SQL, and API-driven development is also preferable. Demonstrated ability in visualizing unstructured and structured data with BI platforms such as Power BI or Tableau is an advantage. Core Values: A genuine interest in the humanitarian sector and in WFP’s mission; full alignment with humanitarian principles; service-minded; partnership and accountability strongly valued. Willingness to work in challenging environments / field locations Terms and Conditions WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience. Please visit the following websites for detailed information on working with WFP. http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations. Deadline for applications: 07 July 2020 Ref.: VA No. 122943 Qualified female applicants and qualified applicants from developing countries are especially encouraged to apply WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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