World Food Programme (WFP)

Logistics Associate

World Food Programme (WFP)

Job Description

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. ABOUT WFP The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. ORGANIZATIONAL CONTEXT At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff. JOB PURPOSE To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities. KEY ACCOUNTABILITIES (not all-inclusive)
  • Prepare Supply Chain (SC) matrixes for and do regular SC Matrix Revisions for all the Activities with food modality
  • Check if the correct SC rates are applied for programmed contributions for each of the Activities with food modality
  • Review costs following new tender outcomes, change of supply routes, commodity type etc.
  • Manage utilization of SC budgets by preparing monthly SC Funds analysis reports
  • Ensure all obligations are committed and the available funds are sufficient for uncommitted activities
  • Ensure timely provision of SC Fund Reservations to spending section and corridors for effective management of SC funds
  • Monitor payments to ensure they are being charged to appropriate budget line and codes
  • Checking and ensuring that Supply Chain service providers’ invoices processed by Logistics Assistants/Business Support Assistants are correct and in accordance with the established procedures before submission to Finance for payment.
  • Overall supervision of Supply Chain Funds Management and Utilisation Section.
  • Negotiate with customers on the budgets and ensure preparation of the Pro-forma Invoices, Final Invoices and Financial Reports for the Service Provision Clients.
  • Monitor Service Level Agreements (SLAs) validity regularly and ensure extensions are done on time and production of SLAs quarterly financial reporting in a timely manner.
  • Reconciliation of Supply Chain Special Accounts
  • Participate in the CP budget negotiations and reviews, and Financial Reports verifications  at the end of the FLA agreements
STANDARD MINIMUM QUALIFICATIONS Education: Completion of secondary school education. A post-secondary diploma or degree in Supply Chain, Logistics or any other related area is desirable. Language: Fluency in both oral and written communication in English. Experience: At least 6 years experience working in a warehouse, logistics or supply chain field.
  • Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
  • Experience analysing data (on commodities, funds, etc.) and drafting reports.
  • Experience in measuring service providers’ performance against set KPIs.
  • Experience in assisting the preparation of contract documentation.
  • Experience in providing technical business support in corporate systems.
FUNCTIONAL CAPABILITIES Supply Chain Management and Optimization: Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners. Planning, Project & Resource Mgmt: Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals. Information Management & Reporting: Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends. Market Analysis, Contracting and Operational Execution: Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently. Warehouse and Inventory Management: Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Technical Assistance and Coordination: Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders. DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE • Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock. • Experience in administering third party service providers’ contracts. • Experience in compiling contract documentation. • Experience in contract execution. • Experience in budget monitoring and reporting. TERMS AND CONDITIONS Qualified candidates are requested to submit their application via E- Recruitment  attaching a signed application letter, Curriculum Vitae and a signed Personal History Form (P11) available at http://www.unon.org/docs/P11. Only short-listed candidates will be contacted for the recruitment processes. WFP DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING) DEADLINE FOR APPLICATIONS The deadline for receipt of applications is 6 April 2020. Female applicants who are qualified and experienced are especially encouraged to apply WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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