World Food Programme (WFP)

Logistics Assistant (Commodity Accounting)

World Food Programme (WFP)

Job Description

  The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate.  We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of Climate Change. Aiming to feed 13 million of the most vulnerable people with food assistance, WFP’s emergency response in Yemen is the agency’s largest anywhere in the world. WFP also provides nutrition support to 1.7 million children and mothers, and delivers school meals to 850,000 children each day. ORGANIZATIONAL CONTEXT Job holders report to Logistics Officer, a Head of Unit,  or the designate. At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff. JOB PURPOSE To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities. KEY ACCOUNTABILITIES (not all-inclusive)
  1. Assist in management of commodity accounting data quality and integrity.

  2. Support operational pipeline analyses, assessments and operational planning for all delivery modalities.

  3. Collect and compile data, produce and/or contribute to reports (e.g. Outstanding Delivery Report, MMC report, physical inventory status report, losses report, warehouse management report, consolidated delivery report) and ensure information accuracy in corporate systems in support to informed decision-making.

  4. Support timely ordering and delivery of commodities and supplies to authorized partners and destinations.

  5. Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.

  6. Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.

  7. Ability in providing Technical Support in the SAP corporate system in the absence of the commodity accounting unit's supervisor.

  8. Provide support to Logistics Operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.

  9. Ability to Participate in monthly physical inventory checks and reconciliation of PI count stock and SAP corporate system stock.

  10. Ability to identify and communicate any issues that may arise within the unit to the commodity accounting unit's supervisor.

STANDARD MINIMUM QUALIFICATIONS Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. Language: Fluent (level C) English and Arabic in both oral and written communication Experience: At least four years of experience logistics (food Stock) DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
  • Experience using SAP(WINGS) corporate system.

  • Experience analyzing data on commodity accounting and drafting reports.

  • Experience in providing technical Business Support in corporate systems.

4Ps CORE ORGANISATIONAL CAPABILITIES Purpose
  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.

  •  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.

  •  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.

  •  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People
  • Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.

  •  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.

  •  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.

  •  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance
  • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.

  •  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.

  •  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.

  •  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership
  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.

  •  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.

  •  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.

  •  Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

FUNCTIONAL CAPABILITIES Supply Chain Management and Optimization Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks. Planning, Project & Resource Management Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources. Information Management & Reporting Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community. Market Analysis, Contracting and Operational Execution Ability to collect and collate necessary information to enable WFP to make informed operational decisions. Warehouse and Inventory Management  Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Technical Assistance and Coordination Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities. TERMS AND CONDITIONS
  • WFP is an equal opportunity employer.

  • WFP does not charge a fee at any stage of the recruitment process.

  • The applicant should be a Yemeni national or having work/residency permit.

  • Only candidates who are short-listed will be contacted

  • Applications must be submitted online with:

  • Use English language only.

  • Indicate all your job TOR.

  • Indicate clear years of experience with each job (month/year)

  • WFP staff who are still under probation period are not eligible to apply for another FT position.

  • By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong or incomplete information might lead to your disqualification in this recruitment process.

DEADLINE FOR APPLICATIONS 1st December 2020 WFP never uses external recruitment agencies and recruitment is always is free of charge. WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. The selection of staff are made on a competitive basis and we are committed to promoting diversity and gender balance. Only applicants whose profiles meet the advertised job requirements will be considered and only within the announced deadline. لا يقوم برنامج الأغذية العالمي بالاستعانة ابداً بأشخاص او بوكالات خارجية في التوظيف، علماً بان عملية التوظيف دائماً مجانية. يبحث برنامج الأغذية العالمي عن مرشحين من أعلى درجات النزاهة والكفاءة المهنية والذين يتقاسمون مبادئنا الإنسانية. يتم اختيار الموظفين على أساس تنافسي ونحن ملتزمون بتعزيز التنوع والتوازن بين الجنسين. سيتم النظر فقط للمتقدمين الذين تفي ملفاتهم الشخصية بمتطلبات الوظيفة المعلن عنها، وفقط خلال الموعد النهائي المعلن. Female applicants are especially encouraged to apply WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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