World Food Programme (WFP)

Logistics Assistant

World Food Programme (WFP)

Job Description

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. ABOUT WFP The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. ORGANIZATIONAL CONTEXT This job is located in Harare.  Job holders report to Logistics Officer, a Head of Unit,  or the designate. At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff. JOB PURPOSE To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities. To conduct customs clearance for Non-Food Items for Global Funds and Processing invoices for all WFP clients both Food and Non-Food items. KEY ACCOUNTABILITIES (not all-inclusive) Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision making per program activity. Prepare service entry sheets (SES) for Supply Chain operations, creating settlement files for the SCOPE Retailers Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set Contribute to budget preparation representing Supply Chain Unit, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards Provide procedural and technical support within the areas of finance to ensure compliance with WFP financial policies, rules and regulations. Monitoring and coordinating the customs clearance for the UN agencies such as UNDP and UNICEF on pharmaceutical and non-Pharmaceuticals products which are being purchased under the Global funds programme for the Government of Zimbabwe Support operational pipeline analyses, assessments and operational planning for all delivery modalities. Participate in the Cash Based Transfer Working Group and provide recommendations on the implementation of the modality, in line with the Country Strategic Plan. Provide guidance and on the job training to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines. Perform Cash Based Transfer Reconciliations for payments as and when required. Provide guidance on the customs clearance procedures and apply for the export and importation documents for all shipments procured by WFP and any other UN agency in relation to the country regulation. FUNCTIONAL CAPABILITIES Supply Chain Management and Optimization: Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks. Planning, Project & Resource Management: Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources. Information Management & Reporting:  Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community. Market Analysis, Contracting and Operational Execution: Ability to collect and collate necessary information to enable WFP to make informed operational decisions. Warehouse and Inventory Management: Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation. Technical Assistance and Coordination:  Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities. OTHER SPECIFIC JOB REQUIREMENTS This section is optional to describe additional responsibilities & knowledge required for the specific job STANDARD MINIMUM QUALIFICATIONS Education: Completion of secondary school education. A post-secondary diploma or degree  in Supply Chain or any other related area is desirable. Language: Fluency in both oral and written communication in English and in Shona. DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE • At least 5 years experience working in a warehouse, logistics or supply chain Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock. • Experience analysing data (on commodities, funds, etc.) and drafting reports. • Experience in measuring service providers’ performance against set KPIs. • Experience in assisting the preparation of contract documentation. • Experience in providing technical business support in corporate systems. TERMS AND CONDITIONS Qualified candidates are requested to submit their application via E- Recruitment  attaching a signed application letter, Curriculum Vitae and a signed Personal History Form (P11) available at http://www.unon.org/docs/P11. Only short-listed candidates will be contacted for the recruitment processes. WFP DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING) DEADLINE FOR APPLICATIONS The deadline for receipt of applications is 6 April 2020. Female applicants who are qualified  and experienced are especially encouraged to apply WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
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