United Nations Secretariat

Intern (Administration)

United Nations Secretariat

Job Description

Org. Setting and Reporting The Special Adviser on the Preparations of the 75th Anniversary of the United Nations and his office will support the Secretary-General in coordinating the preparation for the commemoration of the 75th anniversary of the United Nations in 2020 and related celebrations, through a system-wide process of consultations and reflections on the role of the United Nations in advancing international co-operation and in supporting Member States' ability to respond to emerging challenges and frontier issues. The Special Adviser will liaise and work with Secretariat entities in support of the inter-governmental consultations on the commemoration of the 75th anniversary led by co-facilitators appointed by the President of the General Assembly and future inter-governmental processes. He will also draw on expertise within the Secretariat and wider United Nations system to further develop proposals for the Secretary-General on themes and events allowing for reflection on the contribution the Organization can make to the future that we aspire to based on the goals enshrined in the Charter. To this end, he will facilitate consultations with civil society, youth representatives, academia and the private sector. The Special Adviser will also continue to support the Secretary-General on issues related to frontier technologies to ensure the follow-up to the High-Level Panel on Digital Cooperation. This internship is located in the office of the Special Adviser on the Preparations for the Commemoration of the Seventy-Fifth Anniversary of the United Nations. The programme is unpaid and full-time, i.e. an intern is expected to work five days per week (9:00 a.m. - 5:00 p.m.) for an initial duration of three months, carrying out his/her tasks under the supervision of a staff member - the supervisor. Responsibilities Within the delegated authority the Administration intern will perform the following duties: • Assistance in drafting and preparing various documents, including presentations, videos, and written documents. • Providing logistic and substantive support for the organization of events and meetings, produce meetings summaries, assist in follow-up and implementation of tasks. • Providing general office support (processing, drafting and finalizing correspondence and other communications; setting up and maintaining files/records, organizing meetings, etc.). • All other tasks as assigned. • Observation of all applicable rules, regulations, instructions, procedures and directives of the Organization notwithstanding their status as described in the UN Internship Programme Administrative Instructions ST/AI/2020/1 including: (a)Observe all applicable rules, regulations, instructions, procedures and directives of the Organization, notwithstanding their status as described in section 5 of the present instruction; (b)Provide the receiving entity with a copy of all materials prepared by them during the internship. The United Nations shall be entitled to all property rights, including but not limited to patents, copyrights and trademarks, with regard to material that bears a direct relation to, or is made in consequence of, the services provided under the internship. At the request of the United Nations, the interns shall assist in securing such property rights and transferring them to the Organization in compliance with the requirements of the applicable law; (c)Respect the impartiality and independence required of the United Nations and the receiving entity and shall not seek or accept instructions regarding the services performed under the internship agreement from any Government or from any authority external to the Organization; (d)Unless otherwise authorized by the appropriate official in the receiving entity, interns shall not communicate at any time to the media or to any institution, person, Government or any other external party, any information that has become known to them by reason of their association with the United Nations or the entity, that they know or ought to have known has not been made public. This includes through the use of social media. They may not use any such information without the written authorization of the appropriate official, and such information may never be used for personal gain. These obligations also apply after the end of the internship with the United Nations; (e)Refrain from any conduct that would adversely reflect on the United Nations or on the receiving entity, and shall not engage in any activity that is incompatible with the aims and objectives of the United Nations; (f)Comply with local laws and customs. Competencies Professionalism: Knowledge of the full range of communications approaches, tools, and methodologies essential to planning and executing effective campaign strategies and programmes, e.g. campaign management, media operations, marketing and promotion, audience outreach, message targeting. Ability to rapidly analyze and integrate diverse information from varied sources. Ability to identify public affairs issues, opportunities and risks in an international environment. Ability to diplomatically handle sensitive situations with target audiences and cultivate productive relationships. Knowledge of relevant internal policies and business activities/issues. Ability to produce a variety of written communications products in a clear, concise style. Ability to deliver oral presentations to various audiences. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of Gender Equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Creativity: Actively seeks to improve programmes or services. Offers new and different options to solve problems or meet client needs. Promotes and persuades others to consider new ideas. Takes calculated risks on new and unusual ideas; thinks "outside the box." Takes an interest in new ideas and new ways of doing things. Is not bound by current thinking or traditional approaches. Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology. Education The United Nations Internship programme is intended to expose students or recent graduates to the United Nations in order to enhance their educational experience and to help them to gain experience in the work of the Organization. Therefore, applicants to the programme must at the time of application meet one of the following requirements: (a)Be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or, (b)Be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s level or equivalent). Work Experience Applicants to the United Nations Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required. Languages English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage. Assessment Potential candidates will be contacted by the hiring manager directly for further consideration. Special Notice A completed online application (Cover Note and Personal History Profile) is required. Incomplete applications will not be reviewed. The Cover Note must include: Degree Programme. Graduation Date. List your top three areas of interest. Explain why you are the best candidate for this specific internship. Explain your interest in the United Nations Internship Programme. In your online Personal History Profile, be sure to include all past work experiences, IT skills, and three references. Due to the high volume of applications received, ONLY successful candidates will be contacted. Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. For internships in the United States of America, interns who are not United States citizens, permanent residents or not currently in the United States on a non-immigrant visa status will be required to obtain a G-4 visa. If already in the United States of America on another non-immigrant visa status other than G-4, interns will be responsible for ensuring that they have a valid visa, and if required, employment authorization, allowing them to undertake the internship. In the context of the Covid-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship. Applicants who are children or siblings of a staff member shall not be eligible to apply for an internship at the United Nations. Applicants who are otherwise related to a staff member may be engaged as interns, provided that they are neither assigned to the same work unit as such staff member nor placed under the direct or indirect supervision of such staff member. United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of International Human Rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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