World Food Programme (WFP)

Information Management Officer

World Food Programme (WFP)

Job Description

TERMS AND CONDITIONS Job title: Information Management Officer Grade: SC-8 Contract type: Service Contract Duration: 12 months Duty Station: Bangkok, Thailand Salary will be set in accordance with established SC salary scale in place. Currently starting from 98,574 THB per month all inclusive of social security contributions. Benefit includes 1.5 annual leave per month and excellent medical and life insurance scheme This vacancy announcement is for Nationals from Thailand only. Deadline for applications: 20 Janaury, 2020. Only short-listed candidates will be contacted WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. BACKGROUND The Logistics Cluster enables global, regional and local actors to meet humanitarian needs. Before crises, the cluster works with the stakeholders in high risk countries and regions to strengthening national supply chain resiliency, enhancing Coordination and promoting a common methodology towards logistics preparedness among the humanitarian community. In crises, where these capacities have been exceeded, leadership, coordination, information and operational services are provided. WFP, as the lead agency, hosts the Global Logistics Cluster (GLC) support team in its headquarters in Rome.  It is comprised of a diverse, multi-skilled group of logisticians and is mandated by the Inter-Agency Standing Committee (IASC) to complement and co-ordinate the logistics capabilities of co-operating humanitarian agencies during large-scale Complex Emergencies and natural disasters. The GLC 2016-2021 strategy also includes a special focus on preparedness and on strengthening the response capacity of national actors. The preparedness activities currently focus on six identified disaster-prone pilot countries to successively expand to 24 Emergency-prone until mid-2021 and embedding the development of a preparedness platform. The GLC support team facilitates the process of convening the cluster community, supports the development of the strategy, including a strong preparedness component, and its implementation in accordance with identified objectives and priorities. The support team is accountable to the Logistics Cluster stakeholders and reports on the progress made against the strategy twice a year during the Logistics Cluster Global Meetings. The GLC support team also provides training, guidance, support and logistics surge capacity to the active cluster operations, reinforcing the capacity on staff on the ground. JOB PURPOSE Contribute to the implementation of the GLC Work-plan and Logistics Cluster Strategy for the Asia Pacific region to ensure that Logistics Cluster operations at field level meet the expectations of partners and donors for logistics and preparedness support through coordination, information management, and service provision. Further, contribute to the GLC undertaking to strengthen national supply chain resiliency as part of the GLC preparedness activities in the Asia Pacific region. KEY RESPONSIBILITIES •    Support the monitoring and reporting responsibilities for the GLC Preparedness Project in countries under Regional Bureau of Bangkok’s oversight, in order to maintain the highest degree of transparency and accountability to the stakeholders. •    Support Field Preparedness Officers rolling out the Project at country office level in close support with the Regional Preparedness Coordinator. Field Support (operations and preparedness) •    Support the preparation of internal reporting documents, Standard Operating Procedures (SOPs), ensuring they are regularly revised/updated as required. •    Ensure that accurate, consistent information concerning all Global Logistics Cluster preparedness countries in the Asia Pacific region is entered into current standardized templates and posted on the Logistics Cluster website where relevant. •    Edit documents and provide constructive feedback to Field Preparedness Officers who produce Logistics Cluster products/reports. •    Build and maintain links with other GLC partners working towards common logistics preparedness goals as a means to build and maintain technical and response capacity. •    Support Field Preparedness Officers in reinforcing National Disaster Management Organization’s (NDMO) capacities to maintain internal and external information sharing mechanisms and systems; assessment formats, central file store, archive, reporting systems updated and running. •    Support the onboarding process of Field Preparedness Officers and when required, deploy to the Country Office to support the Regional Preparedness Coordinator for the onboarding briefing. Surge Capacity •    Deploy as a Logistics Cluster Field IM Officer as required and be capable of fulfilling all duties specified. •    Support the publication of accurate, consistent information concerning Logistics Cluster operations through focused communications materials, and in standardized and/or ad-hoc reports upon request from partners and WFP management. •    Establish and maintain internal and external information sharing mechanisms and systems; assessment formats, central file store, operations archive, reporting systems. Global Logistics Cluster Activities  •    Support the establishment and maintenance of internal and external information sharing mechanisms and systems; documentation formats, assessment formats, central file store, operations archive, reporting systems. •    Monitor that accurate, consistent information concerning all Global Logistics Cluster operations is made available via the Logistics Cluster platforms, through focused communications materials, and in standardized and/or ad-hoc reports upon request from partners and WFP management. •    Recognize and assess the sensitivity of information obtained; respect the confidential nature of sources of information where relevant. •    Contribute to the development of GLC IM training modules and deliver trainings as required. Perform other duties as required. STANDARD MINIMUM QUALIFICATIONS Education: •    Advanced University Degree in social sciences, International Relations, communications, journalism or related field; or First University Degree with additional years of related work experience and/or training/courses. Work Experience: •    At least two years of progressively responsible experience in humanitarian or communications related fields are desirable. KNOWLEDGE AND SKILLS •    Proficient in MS Office package, particularly in Microsoft Excel and PowerPoint. Demonstrated ability in data acquisition and knowledge of Access or other database tools is a great advantage. Experience with HTML is also a plus. •    Demonstrated ability in acquiring, wrangling, structuring, manipulating and visualizing unstructured and structured data with BI platforms like Power BI or Tableau is a distinct advantage. •    Excellent written and verbal communications skills. •    High attention to detail and proofreading ability. •    Good research and analytical skills. •    Ability to meet deadlines and work under pressure as part of a team. •    Ability to work independently while asking questions and seeking support in a fast-paced work environment. •    Experience in using Social Media in a professional context. Language:   •    Fluency in spoken and written English is required. Proficiency in a second UN languages is a distinct advantage (minimum requirement B1 in a second UN language). Qualified applicants  are especially encouraged to apply WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. WFP is promoting equal job opportunities for men and women and qualified female and qualified candidates are strongly encouraged to apply
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