World Food Programme (WFP)

Information Management Junior Consultant

World Food Programme (WFP)

Job Description

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance Starting Date: 1 February 2020 Status: Junior Consultant Duration: 6 months Duty Station: Rome, Italy Background: WFP as the lead agency of the Logistics Cluster maintains a Global Logistics Cluster (GLC) Support Team based in the Supply Chain Division of WFP HQ in Rome. It is comprised of a diverse, multi-skilled group of logisticians and is mandated by the Inter-Agency Standing Committee (IASC) to complement and coordinate the logistics capabilities of cooperating humanitarian agencies during large-scale Complex Emergencies and natural disasters. Objective: Implement the Global Logistics Cluster Support Team Workplan, specifically tasks sharing of operational logistics information, reporting & accountability. Additionally, to ensure that Logistics Cluster operations at field level meet the expectations of partners and donors for logistics support through Coordination, information management, and service provision. Reporting Line: The Information Management/Communications Officer reports to the Head of Information Management. Responsibilities: Field support (operations and preparedness)
  • Ensure Logistics Cluster Field Officers (IM and Preparedness Officers) are informed of information management tools and systems made available by the GLC.

  • Assist with the preparation of Concept of Operations, Standard Operating Procedures (SOPs), CSB/LEO Narratives & Budgets, ensuring they are regularly revised/updated as required.

  • Assist with drafting of funding Proposals for Emergency Operations, including Advanced Financing proposals, CERF, ECHO, DFID & others.

  • Assist with internal, external and donor reporting.

  • Ensure that accurate, consistent information concerning all Global Logistics Cluster operations is entered into current standardized templates and posted on the Logistics Cluster website.

  • Edit documents and provide constructive feedback to Logistics Cluster field personnel who produce Logistics Cluster products/reports.

  • Build and maintain links with other GLC partners working towards common logistics preparedness goals as a means to build and maintain technical and response capacity.

  • Support the concept design of a Logistics Cluster Preparedness Framework.

  • Collaborate with relevant parties/stakeholders on in-country preparedness related Mapping activities and analyses of mapped networks.

Surge Capacity
  • Deploy as a Logistics Cluster Field IM Officer as required, and be capable of fulfilling all duties specified in the Field IM Officer ToR.

  • Support the publication of accurate, consistent information concerning Logistics Cluster operations through focused communications materials, and in standardized and/or ad-hoc reports upon request from partners and WFP management.

  • Liaise with Logistics Cluster participants, other cluster members, and national counterparts to gather information for the production of IM products, ensuring that challenges and concerns relating to the logistics operation are represented.

  • Establish and maintain internal and external information sharing mechanisms and systems; assessment formats, central file store, operations archive, reporting systems.

  • Ensure all publications are in line with GLC standards and templates.

Communications & advocacy
  • Work on projects prioritised in the GLC workplan to facilitate and support the continued development of the Logistics Cluster including the implementation of the Logistics Cluster strategy.

  • Conceptualise and draft a Logistics Cluster communications strategy based on research and Analysis of current communications practices and lessons learned.

  • Provide recommendations on appropriate communication channels and dissemination models to enhance the brand and visibility of the Logistics Cluster.

  • Develop creative advocacy and communications material for internal and external use, including video, blog posts, human interest stories, newsletters, and media materials.

  • Event Management support, including the development of Logistics Cluster promotional material, briefing notes, presentations and project/event-specific communications plan.

  • Develop a social media plan, prepare social media content, and utilise platforms and social media networks to expand coverage of Logistics Cluster activities.

  • Monitor global trends, topics and challenges in humanitarian logistics, and develop advocacy and communications content aimed at engaging Logistics Cluster partners and donors.

  • Ensure quality Data Collection, analysis and evaluation to facilitate effective communication strategies and advocacy.

  • Support the monitoring and reporting responsibilities of the Global Logistics Cluster, in order to maintain the highest degree of transparency and accountability to the stakeholders.

  • Support field staff with development of communications products aimed at raising Logistics Cluster’s operational profile in-country, in accordance with global standards.

  • Undertake lessons learned of successful communication experiences as directed by supervisor.

Perform other duties as required. Recruitment Qualifications: Education: University degree in social sciences, international relations, communications, journalism or related field; or the equivalent combination of education and experience. Work Experience: 2 to 3 years of work experience/internships in humanitarian or communications-related fields are desirable. Languages: Fluency in spoken and written English is required. Proficiency in French or another second UN languages is a distinct advantage (minimum requirement B1 in a second UN language). Key skills: excellent written and verbal communications skills; high attention to detail and proofreading ability; good research and analytical skills; ability to meet deadlines and work under pressure as part of a team; good communication skills; ability to work independently while asking questions and seeking support in a fast-paced work environment. Technical skills: Proficient in MS Office package, particularly in Microsoft Excel and PowerPoint. Proficiency in Adobe Cloud applications a plus. Demonstrated ability in visualizing unstructured and structured data with BI platforms such as Power BI or Tableau is a plus. Core Values: A genuine interest in the humanitarian sector and in WFP’s mission; full alignment with humanitarian principles; service-minded; partnership and accountability strongly valued. Willingness to work in challenging environments / field locations Terms and Conditions WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience. Please visit the following websites for detailed information on working with WFP. Deadline for applications: 14 January 2020 Ref.: VA No. 111486 Qualified female applicants and qualified applicants from developing countries are especially encouraged to apply WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.  
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