Job Description

Under the overall supervision of the Humanitarian Affair Officer San Cristóbal, and guidance of the Information Management Officer, the Information Management Assistant provides support  to data collection, information analysis related to their field of work, and execution of varied and inter-related operational and logistical activities in the field office, ensuring high quality and accuracy of work. The Information Management Assistant promotes a client, quality and results-oriented approach. The Information Management Assistant works in close collaboration with the Information Management Team, and the staff in the and other UN agencies staff to exchange information and ensure consistent service delivery.
  • Collect, validate and disseminate data for response in the states where their responsibility is assigned, in coordination with other OCHA actors and partners;
  • Use Geographic Information (GIS) or Business Intelligence Software to improve analysis and decision making using the data collected;
  • Sharing and uploading information to platforms on lines agreed upon by the team;
  • Ensure the inclusion of data disaggregated by sex and age to ensure its availability to improve the response of children, men and women to the crisis in Venezuela;
  • Support sector leaders in collecting data for the 3W system (who, what, where), contact list and other monitoring tools;
  • Contribute information related to their field of work for the elaboration of regular reports.
  • Create information products such as databases, maps and computer graphics;
  • Collaborate with UN agencies, NGOs and international organizations to gather data and information in a common framework of analysis;
  • Keep products updated according to regular dissemination schedules;
  • Support public information development activities and campaigns, including presentations and visual materials in collaboration with the OCHA VE and  OCHA regional Office information management team.
Functional Competencies:             Building Strategic Partnerships Level 1.1: Maintaining information and databases
  • Analyzes general information and selects materials in support of partnership building initiatives
Promoting Organizational Learning and Knowledge Sharing Level 1.1: Basic research and analysis
  • Researches best practices and poses new, more effective ways of doing things
Job Knowledge/Technical Expertise Level 1.1: Fundamental knowledge of processes, methods and procedures
  • Understands the main processes and methods of work regarding to the position
  • Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
  • Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development Level 1.1: Presentation of information on best practices in organizational change
  • Demonstrates ability to identify problems and proposes solutions
Design and Implementation of Management Systems Level 1.1: Data gathering and implementation of management systems
  • Uses information/databases/other management systems
Client Orientation Level 1.1:  Maintains effective client relationships
  • Reports to internal and external clients in a timely and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Responds to client needs promptly
Promoting Accountability and Results-Based Management Level 1.1:  Gathering and disseminating information
  • Gathers and disseminates information on best practice in accountability and results-based management systems
Core Competencies:
  • Demonstrating/safeguarding ethics and integrity
  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making
Education: University degree in engineering and/or computer systems, statistics or technical areas of mathematical sciences or related information technology.  A specific Master's degree in one of these courses is a plus.  Experience:  (5) years of experience working with different types of database systems. Experience in data collection, information analysis and elaboration of information products with the analyzed data. Demonstrated experience working with large amounts of data from various sources with multiple formats. Experience with business intelligence software and geographic information system (GIS) platforms is a plus. Experience with humanitarian aid context or experience with aid agencies and/or UN system is an advantage. Language Requirements: Spanish and English (both oral and written) are highly desirable. Additional Competencies:
  • Provide experience with databases and Geographic Information Systems;
  • Ability to work with Excel and do multi-table analysis using pivot tables and basic formulas to connect data between tables;
  • Ability to extract data and generate analytical or thematic infographics from various sources and various products combining various concepts and information;
  • Desirable experience with business intelligence software (PowerBI);
  • Provide skills with online document management (cloud computing) and the Office 365 suites
  • Experience in creating information flow processes for product development;
  • Experience in managing information about humanitarian contexts;
  • Experience in liaising with stakeholders, including international donors, UN agencies and NGOs, national authorities, local partners and emergency-affected communities;
  • High level of qualitative and quantitative analysis;
  • Resilience, stress tolerance and capacity to cope with change;
  • Proactive problem solving;
  • Strong organizational skills and self-management capacity;
  • Good interpersonal and negotiation skills, and a well-established network of contacts in the region would be an advantage.
Important applicant information All posts in the GS categories are subject to local recruitment. Applicant information about UNDP rosters Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements. Workforce diversity UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence. Scam warning The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
Apply Now