Under the overall guidance and supervision of the Fund Manager, the Humanitarian Financing Officer provides the overall Administration and execution of varied and inter-related operational and logistical activities in large offices, ensuring high quality and accuracy of work. The Humanitarian Financing Officer promotes a client, quality and results-oriented approach.
The Humanitarian Financing Officer works in close collaboration with the Operations, Programme and projects staff in the CO and other UN agencies staff to exchange information and ensure consistent service delivery.
Duties and Responsibilities
Under the overall supervision of the OCHA Turkey Head of Office and under the day-to-day guidance of the Head of Pooled Fund Unit, the Humanitarian Financing Officer is expected to perform the following tasks:
1. Administration and implementation of program and operational financial services
- Review and verify financial transactions/activities/documentation for accuracy, appropriateness and completeness and ensure full compliance of financial services and transactions with UNOCHA / HF rules, regulations, policies and recording and reporting systems. Certify transactions for accuracy and propriety prior to submission to the supervisor for approval and/or action.
- Analyze/interpret the financial rules and regulations, as well as established policies and procedures, and provide advice and recommend solutions to a wide range of financial/programmatic issues to partners.
- Prepare/Review drafts for Grant Agreements including Due Diligence reviews.
- Collect, prepare and review projects interim and final financial and audit reports and provides regular Analysis to supervisor.
- Monitor and implement an effective and proper functioning of the Financial Management system.
- Manage the financial business processes Mapping and elaboration of the content of internal Standard Operating Procedures in admin/finance, in consultation with the supervisor.
- Monitor the financial status and implement control mechanisms of the projects and keep stakeholders and clients informed for timely actions/decisions. Review status reports for quality control.
- Recommend and/or implement cost saving and reduction strategies, in consultation with the management of the fund.
- Conduct financial spot-checks of OCHA HPF funded projects to assess the soundness of the internal controls systems of the organization in addition to the accuracy of the financial records and programmatic achievements of the project.
- Follow-up and/or take action on audit recommendations to ensure implementation of corrective actions. Assist in reviewing the audit reports on partner executed projects.
- Provide information for the audit of projects and implementation of audit recommendations.
2. Support HFU Unit in the review and administration of projects
- Collect, verify and present thoroughly researched information and data for use in the planning of allocation amounts and the formulation of program work plans, allocation papers, implementation arrangements and execution modalities.
- Input/review data in the online Grant Management System (GMS) for new projects and monitor status. Keep stakeholders and clients informed for timely action and/or decisions.
- Collect and prepare data from donor contribution tracking system on regular basis.
- Provide information/guidance to the implementing partners on routine implementation of projects. Keep track of the appropriate and timely use of Financial Resources.
- Verify accuracy of Reports as applicable. Take appropriate action to ensure accuracy and timely delivery of information.
- Assist in Implementation of control mechanism for projects through monitoring budgets preparation and utilization.
- Facilitate accurate and timely mandated narrative/financial report review and submission to OCHA Country Based Pooled Fund section (HQ) and other stakeholders.
- Assist in the preparation and follow up of No Cost Extensions for Partner Projects and other Revision Requests in consultation with the relevant Team Members and/or other relevant Stakeholders.
- Assist the HFU Unit by keeping systematic and readily available electronic and physical files for all projects funded by the HFU, as well as other key documentation and correspondence related with the operation of the Fund. Support (and accompany if required) the Fund Manager and/or the Monitoring and Reporting Officer in the logistic and substantive preparation of field missions, conferences, meetings and HFU-related events.
- Assist HFU with production of Information Products and working closely with the IMU unit in the production of info graphs, reports, briefing packs and any other publications.
- Perform other duties as required by the Fund Manager and HFU team.
3. Facilitation of knowledge building and knowledge sharing
- Contribute to training initiatives on financial processes by conducting training and/or organizing training events and activities.
- Capture, synthesize and/or codify lessons learned and best practices in financial management and services.
- Disseminate information and know-how on pooled fund mechanisms to clients and stakeholders as appropriate to build capacity and knowledge.
- Design and/or introduce innovations in financial business operational practices and management.
- Thorough knowledge of financial rules and regulations and accounting principles.
- Excellent knowledge and application skills of IT tools and Management Systems.
- Ability to provide input to business processes re-engineering, implementation of new systems.
- Very good analytical skills and results orientation.
- Client oriented approach to work.
- Skills to manage relationships and communicate.
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Facilitating and encouraging open communication in the team, communicating effectively
Required Skills and Experience
Master’s degree in Business Administration, Economics, Management, social sciences or related field is required. Specialized national or international certification in accounting and/or finance would be an asset.
Master’s degree along with 8 years of progressively responsible experience in financial management and/or accounting is required.
Knowledge of Human Resource, procurement and local laws and regulations is an asset. In the absence of a Master's Degree, 10 years of relevant experience along with a Bachelor's Degree is required.
Fluency in English is required. Working knowledge of Arabic and/or Turkish is an asset.
- Ability to prioritise multiple tasks within an environment where many interruptions occur.
- Ability to work with multi-cultural teams and international professionals.
- Availability and fitness for travel.
- Ability to work under pressure.
A letter of interest, a UN Personal History Form (P11) filled in English, and a CV must be attached as one document to the application.
Qualified women candidates are encouraged to apply.
The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that;
- human rights and gender equality is prioritized as an ethical principle within all actions;
- activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
- any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
- differentiated needs of women and men are considered;
- inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is create;
- necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.