Danish Refugee Council (DRC)

HR/Admin Assistant

Danish Refugee Council (DRC)

Job Description

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home. The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profit-making, politically independent, non-governmental and non-denominational relief organization. Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency. Background The Danish Refugee Council initiated its activities in the island of Lesvos in November 2015 due to the unprecedented influx of asylum seekers. Following new political developments and displacement dynamics in early 2016, DRC expanded its activities to the mainland to support the people living in several sites across the country. With offices in Athens, Larissa and Thessaloniki, it currently implements a wide range of activities, including Site Management Support, legal assistance, identification of individual needs and protection of highly vulnerable persons, access to services within and outside the hosting sites through cultural mediation, and non-formal education. DRC works closely with the refugee communities, the Greek authorities and other humanitarian actors to ensure a protective environment for refugees and asylum seekers in Greece Purpose DRC Greece is looking to recruit an enthusiastic professional to support the Human Resources Department of Central Greece Office. As an HR/Admin Assistant, under the direct supervision of the Area Manager and with the line management of the Head of Support Services, you will provide support in a wide range of HR related matters. This is an entry level position, perfect for those who are looking for an opportunity to start building their career in the field of Human Resources, as well as the Humanitarian sector. Duties and Responsibilities  The main responsibilities include: Administrative tasks  
  • Ensure that personnel records are properly maintained and regularly updated.

  • Ensure that DRC internal documents are filed in correctly.

  • Prepare employment certificates as requested.

  • Manage/Check incoming and outgoing documents to ensure they are filled in correctly.

  • Updating personnel information in HR database.

Recruitment Process 
  • Communicate with shortlisted candidates to inform them about the interview process.

  • Schedule tests prior to the interview stage.

  • Schedule interviews depending on availabilities and organize/inform the interview panel.

Internal Communication 
  • Welcome new staff the first day on their job.

  • Inform new staff about basic HR processes.

Hiring Process 
  • Coordinate with Administration and Logistics Departments for onboarding and offboarding staff to ensure that all procedures have been followed.

  • Inform incoming and departing staff about the necessary paperwork.

Any other task as requested.  Required Qualifications 
  • Degree or diploma in HR Management, Business Administration or equivalent professional qualification

  • Prior working experience is not required.

  • Able to speak and write fluently in Greek and English.

  • Excellent Computer Skills (MS Office, Internet) are a must.

  • Prior working experience is not required.

Required Skills & Qualities
  • Core Competencies of DRC:

  • Striving for excellence

  • Collaboration

  • Taking the lead

  • Communication

  • Demonstrating Integrity

  • Ability to work in a multinational and multicultural environment

  • Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration

  • Strong initiative and self-motivated, with a strong commitment to humanitarian principle and high sense of ethics

  • Excellent communication skills, as well as patience and politeness, are needed

  • Ability to cope with high workload and stress and identify priority activities and assignments, and adjust priorities as required

  • Multi-tasking and organizational skills are must, and a good sense of humor

Terms and Conditions
  • The contract will be under the Greek Labor Law (this is a national position)

  • All allowances will be provided to the employees (Christmas, Easter, Vacation bonus)

  • DRC provides training opportunities to develop and strengthen the quality of its services as well as its staff members’ professional and personal development.

  • The position will be based in Larissa (Central Greece) and national terms and conditions apply.

Application Process DRC provides equal opportunity in employment and prohibits discrimination in employment on the basis of race, sex, color, religion, sexual orientation, age, marital status or disability. DRC encourages all applicants to apply and does not practice any discrimination in any recruitment process. However, applicants must be aware that DRC cannot systemically sponsor non-EU citizen or non-Greek resident for all the steps of legal process to get a work permit and/or a residency permit in Greece. Applications close on the 12th of July. Applications submitted after this date will not be considered. Due to the urgency of the position DRC reserves the right to recruit a candidate who matches the required profile before the above deadline.
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