United Nations Development Programme (UNDP)

Health Information Systems Specialist

United Nations Development Programme (UNDP)

Job Description

UNDP works in partnership with the Government of Liberia (GoL) towards the achievement of the country’s Sustainable Development Goals, the GoL prioritized health as detailed in “Investment Plan for Building a Resilient Health System” (2015- 2021). Liberia has made strong progress in addressing the HIV, TB and malaria epidemics since the Ebola outbreak ended in 2016. A ‘test and treat’ strategy was implemented in 2016, increasing the number of people on antiretroviral treatment from 8,100 in 2016 to 13,880 in 2018, a 71% increase. Prevention of mother to child transmission of HIV has been a success, with the establishment of a mother-to-mother peer program for pregnant women which had coverage of 86% in 2017 and 93% in 2018. The number of new TB case notifications increased by 16% to 8,405 in 2018. The country has also had strong results in relation to its malaria “test and treatment” strategy, with a 47% reduction in malaria deaths being recorded and a 34% reduction in suspected malaria cases. The country has progressed well in the achievement of malaria grant targets on testing and treatment in 2018. Despite the good progress achieved, the country continued to face implementation challenges. Accelerating the current grants in 2020 and preparing for the new 2021-2023 GF grants provides an opportunity to review the implementation arrangements, to strengthen national implementers to better coordinate the GF grants and strengthen programme management capacity. This will include collaborative relations among the Programme Coordination Unit (PCU), relevant MoH departments, the National Programmes, Central Medical Stores (CMS), the Liberian Coordination Mechanism (LCM) and Principal Recipients (PRs) and Sub-Recipients (SRs), National AIDS Commission (NAC), NGO/ CSOs, and other Implementing Partners (IPs), establishing working mechanism which will strengthen the performance continuity and sustainability. The Ministry of Health and UNDP have been working on a collaboration framework aiming to strengthen the national disease responses to HIV, tuberculosis and malaria. The capacity strengthening plan aims to achieve the following: enhancing the resilience and sustainability of the PR and SRs / IPs and strengthening the role, performance and ownership of national entities. The main purpose and entry point is to strengthen the systems and procedures of national entities to effectively implement GF grants. To achieve this the CD Plan is designed to support the Ministry of Health in strengthening institutional arrangements, leadership and management to act as the GF Principal Recipient (PR), as well as to contract, manage and supervise the Implementing Partners (IPs) / Sub Recipients (SRs) under GF grants. UNDP is recruiting a Health Information Systems (HIS) Specialist to guide and support relevant Departments within the Ministry of Health (MoH) to carry out HIS Global Fund-support activities that are contained in grant agreements. The HIS Specialist is expected to support the capacity and institution strengthening strategies for the MoH to ensure its optimal functionality. He / She will be expected to establish and maintain collaborative and effective relationships with the MoH, Programme Coordination Unit (PCU) and National Programme teams. The responsibilities of this position will include the following: Duties and Responsibilities1.Supports the Design of Health Information Systems and development of Standard Operating Procedures, focusing on achieving the following results:
  • Supports the MoH PCU and national programme teams to design and implement HIS systems and processes, ensuring full compliance with Global Fund standards and expectations for effective Grants Management.

  • Collaborates with the MoH and national programme teams to develop comprehensive HIS Standard Operating Procedures to guide the day-to-day operations of the grants.

  • Provides and facilitates training, technical assistance and other needed support to the MoH and national programme teams to strengthen competencies in HIS management, monitoring and reporting processes and requirements.

2.Provides guidance on Data Quality to ensure performance improvements, focusing on achieving the following results:
  • Follows up on implementation recommendations of the Data Quality Report (DQR) which was to develop a comprehensive Data Quality Performance Improvement Plan (DQIP) with verifiable indicators and for mobilizing resource for the implementation of the DQIP.

  • Supports the implementation of the DQIP and support the optimal use of date quality report findings.

3.Ensures the development of recording and reporting tools including tools for strengthening the District Health Information System reporting, focusing on achievement of the following results:
  • Supports the revision of the Recording and Reporting (R&R) tools used at the Health Facilities to address reporting gaps for core health indicators, including Malaria, TB and HIV, and subsequently revise the monthly reporting form.

  • Supports the printing of the revised R&R tools and distribute to all health facilities.

  • Advises on the customizing of the revised Monthly Reporting Form into the DHIS.2 Platform.

  • Advises on the customization of TB and HIV reporting through the DHIS.2 together with supporting Training of staff in DHIS.2.

4.Provides support services to strengthen Health Management Implementation Systems Planning and ensures facilitation of knowledge building through training and mentoring, focusing on achieving the following results:
  • Strengthens the national HMIS/M&E TWG, involving key partners.

  • Supports the planning and realization of data validation visits, review of reports and follow-up of key findings

  • Supports the annual Program reviews meeting and development of the report.

  • Contributes to the review and revision of the Liberian Health Information Strategic Plan 2016-2021.

  • Supports the HIS aspects of national strategic planning processes for the HIV, TB and Malaria programs based on evidence gained during implementation of the Programme carried out by the National Programmes.

  • Mobilizes a certified M&E training agency to provide training to key M&E Officers, drawn from MoH, and other implementers in the fundamentals of M&E, relevant to the three National Programmes, Data Management, Analysis and report writing, including HIV, TB and Malaria.

  • Provides ongoing mentoring and support for effective skills transfer to the MoH PCU and national programme teams.

5.Supports the enhancement of progress monitoring, reporting, supervision and quality assurance:
  • Supports the timely submission of accurate PU/DRs

  • Supports the MoH counterparts to develop annual M&E plans linked to grant-funded activities in alignment with Performance Frameworks, indicator frameworks and other stipulations contained in grant agreements.

  • Collaborates with MoH PCU, national programme teams and the Quality Management Unit to support the roll out of efficient and effective joint supervision missions and other quality assurance and monitoring processes for grant-funded activities.

  • Supports the assessment of programmatic impact and oversee the appropriateness and the accuracy of methods used to verify progress and results.

CompetenciesCore Innovation
  • Ability to make new and useful ideas work

  • Level 5: Creates new and relevant ideas and leads others to implement them

  • Ability to persuade others to follow

  • Level 5: Plans and acts transparently, actively works to remove barriers

People Management
  • Ability to improve performance and satisfaction

  • Level 5: Models high professional standards and motivates excellence in others

  • Ability to listen, adapt, persuade and transform

  • Level 5: Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others

  • Ability to get things done while exercising good judgement

  • Level 5: Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions

 Technical/Functional Social Determinants of Health
  • Understanding and practical experience of social determinants of health and the ability to apply them to strategic and/or practical situations

  • Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Universal Health Coverage Monitoring
  • Ability to assess and monitor universal health coverage

  • Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Information Systems & Technology (General)
  • Knowledge of IST innovations and concepts and ability to apply them to strategic and/or practical situations

  • Level 5:Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

  • Ability to identify, preserve, collect, process and review information from electronic data sources

  • Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Results-based Management
  • Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results

  • Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Knowledge Facilitation
  • Ability to animate individuals and communities of contributors to participate and share

  • Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

 Required Skills and ExperienceEducation:
  • Master’s Degree in Public Health/Health Sciences, Social Sciences or equivalent.

  • 5 years minimum M&E related experience in public health programmes, preferably in Africa;

  • Experience in planning, gathering, analysing and reporting information needed for M&E systems strengthening and management;

  • Knowledge of routine health information systems, and literacy in management information systems such as DHIS2 for HIV, TB and malaria;

  • Experience in designing and implementing country level M&E and Health Implementation Systems (HIS) trainings;

  • Experience in developing capacity and strengthening systems for health of national entities and counterparts is an asset;

  • Knowledge and experience in working with Global Fund performance-based grants;

  • Experience of working with Ministries of Health and UN/UNDP agencies desirable.

Language Requirements:
  • Fluency in English


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