UN Offices

Head of Sub-office

UN Offices

Job Description

The International Federation of Red Cross and Red Crescent Societies (IFRC) is the world's largest humanitarian organization, with 192 member National Societies. As part of the International Red Cross and Red Crescent Movement, our work is guided by seven fundamental principles; humanity, impartiality, neutrality, independence, voluntary service, unity and universality. Organizational Context The Secretariat of the International Federation of Red Cross and Red Crescent Societies (IFRC) is organized in business groups: five Regional offices, one of which is the Americas. Americas Region supports Americas National Societies to increase humanitarian and development standards, helping them to remain relevant within their country and sustainable and accountable for their actions, guided by the implementation of strategy 2020. The Secretariat of the International Federation of Red Cross and Red Crescent Societies (“the IFRC”) works to a Business Model and has a Business Delivery Plan with key commitments that sharpen its focus, clarity, and efficiency and accountability results. The Secretariat, headquartered in Geneva, has five decentralized regional offices: one of which is the Americas, guided by the Secretariat strategies for implementation and areas of focus that builds on the vision of strategy 2020. The Americas’ region is organized in two main hemispheres: a group of service-based departments and geographical configurations of (i) Country Cluster Support Teams and (ii) Country Office(s), as well as the Deputy Regional Director, each of them led by the Regional Director; and another hemisphere: six building blocks composed by (i) Partnerships and Resource Development, (ii) Policy, Strategy and Knowledge; (iii) Communication, (iv) Disaster and Crisis: Preparedness, Response, and Recovery, (v) Health and Water Sanitation and, (vi) Logistics, each of them led by the Deputy Regional Director. Job Purpose The IFRC has recently signed a multi-country, multisector strategic grant funded by DFID and British Red Cross, managed by various programmatic units and various cluster offices and country offices within the IFRC As focal point for the IFRC British Red Cross / DFID portfolio, the Grant Manager is responsible for the overall internal IFRC Coordination of the IFRC British Red Cross / DFID funded projects providing support to the various IFRC units or teams in the Americas Region to ensure sound project management. The post holder is also responsible for supporting pledge management, partnership & resource development activities for the Emergency Appeals related to the Venezuelan Crisis and Population Movement in the region. The post holder coordinates the IFRC units in non-technical aspects of the project (planning, finance, implementation, monitoring, reporting, HR management, pledge management and legal aspects) ensuring an Integrated Management approach in order to increase impact and efficiency and minimize risks. Job Duties and Responsibilities Overall project coordination and management
  • Act as focal point for IFRC managers, coordinators, and field staff for all the matters pertaining to all the British Red Cross / DFID funded grants

  • Support in pledge management, partnership & resource development activities for other grants to the emergency appeals related to the Venezuela Crisis and Population Movement in the region.

  • Exercise leadership and use the Head of Partnership and Resource Development delegated authority to help ensure that issues brought forward for the Head of PRD’s decision have been properly prepared, and that her decisions are properly implemented.

  • Build and maintain knowledge and understanding of all the activities and issues of the components of the projects including its budgetary aspects through participation in the various coordination mechanisms in the CCST, Migration Team and ARO.

  • Works closely with identified British Red Cross / DFID projects managers in the monitoring of IFRC activities funded under the projects, maintaining a high level of coordination, communication and information sharing with the British Red Cross / DFID offices

  • Monitors partner compliance (focusing on the IFRC but not limited to) with the project agreement.

Financial Management
  • Provides support to the Senior Manager Partnerships and Resource Development and the PRD unit (through continuous communication with the supervisor) to carry out her role, in the monitoring financial performance through key financial indicators to support decision making.

  • Supports the preparation and revision of project budgets under the responsibility of the various IFRC units for submission to Finance Department.

  • Revision and validation of PEAR’s submitted by IFRC units and offices prior to approval

  • Regularly monitors the Project Agreements and subsequent pledge conditions ensuring that they are met and informing the relevant unit manager through the supervisor

Planning, Monitoring and Reporting
  • Supports the preparation and revision of individual IFRC unit project plans ensuring they are done in accordance with the procedures and guidelines provided by the ARO management; consolidates and complete draft plans and ensures they are in English and conform to Federation Secretariat style guidelines.

  • Ensures that all IFRC reports meet agreed requirements; and reporting requirements are met in a manner and in accordance with the technical guidelines provided. Oversights the compliance of all monitoring and reporting requirements by IFRC unit coordinators and offices staff.

  • Maintains regular dialogue with Finance, PMER and PRD to identify and address any potential issues in a timely manner and ensures early actions are implemented to reduce any risk.

  • Any other activities that may be assigned by line manager

  • University degree in management and/or Administration, social sciences or related fields

  •  Relevant post graduate degree or MBA (preferred)

  • 3 years of project management experience

  • 2 years of working experience in the International Federation

  • Working experience with a Red Cross / Red Crescent National Society

  • 2 years of working experience in international humanitarian assistance and/or development work

  •  Demonstrated experience in project/programme planning, budgeting, reporting and operational relations

  •   3 years of working experience in the Americas Region

Knowledge, skills and languages
  • Good understanding of IFRC policies and procedures in the areas of program/project management cycle (planning, monitoring and reporting)

  • Good understanding of IFRC policies and procedures in the areas of support services (human resources, finances, information systems, etc.)

  •  Good understanding of IFRC policies and procedures in the areas of strategic relations and cooperation (resource mobilisation, communications, reporting and quality assurance)

  • Ability to work in a multicultural environment

  •  Good communication, negotiating and influencing skills

  •  Ability to work under pressure, meet deadlines and manage different task at the same time

  •  Politically and culturally sensitive

  •  Available to travel to other countries

LANGUAGE Required - Fluently spoken and written English and Spanish Preferred - Good command of another IFRC official language (French) Competencies and values VALUES: Respect for diversity; Integrity; Professionalism; Accountability CORE COMPETENCIES: Communication; Collaboration and Teamwork; Judgement and Decision Making; National Societies and Customer Relations; Creativity and Innovation; Building Trust MANAGERIAL COMPETENCIES: Managing Staff Performance; Managing Staff Development FUNCTIONAL COMPETENCIES: Strategic Orientation; Building Alliances; Leadership; Empowering Others Comments Message for applicants: Applicants will need to send their applications together with a letter of motivation no later than the closing date in order for us to assure a proper comparative evaluation of your application for this vacancy and to enable us to consider your profile against other similar current and future vacancies. Important Note: • Please note that the selected candidate will be hired through a national contract under the applicable national labour law of Panama; national and foreign with residence and work permit in Panama can be considered. • The incumbent is responsible to abide by Federation policies, procedures, plans and local labour laws; • The closing date is midnight GVA time. Applications received after the closing date will not be considered; • Only those candidates shortlisted for interviews will be notified.
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