Job Description

COOPI is looking for a Head of Mission in Sudan The Head of Mission is responsible for the country Coordination in its different aspects: staff, logistics, budget and procedures’ respect. S/he represents COOPI in its relations with the donors, institutions, NGOs, local government and international agencies. S/he cooperates with the Area Manager (AM) in the definition of the Country Strategy and the intervention priorities. S/he guarantees the correct project implementation and ensures the Country Regulation presence and respect. He/she guarantees the compliance with the organization and the donors’ procedures. Duty station: Khartoum Supervisor: Area Manager in HQ Field of intervention: WASH, Environment and Climate Change, Food Security Donors: EU, ECHO, AICS


  • Institutional relations: s/he manages relations with the main institutional donors and with potential ones; s/he represents COOPI in the country/area by engaging in relations with institutions, NGOs, local and international organizations and partners. S/he also is responsible of the organization’s reputation in the country.

  • Strategy and planning: s/he verifies and proposes to the AM/DCC the intervention priorities to consolidate the organization’s opportunity to be more involved in the country; s/he contributes to the definition of the Country Strategy and proposes the country planning (projects and coordination).

  • Projects’ management: s/he coordinates and directly monitors projects, guaranteeing the correct implementation in conformity with the contractual obligations and donors’ procedures, and in line with COOPI’s procedures and management standards; s/he coordinates the elaboration, writing and documents’ preparation for presenting new projects, referring to the AM/DCC and the headquarters support offices; s/he is responsible for the preparation of projects reports and all the monitoring documents requested by the central headquarters. He/she ensures the transmission of all official and administrative project documents to the central headquarters.

  • Country office management: s/he is responsible for all different aspects related to the country office management: economic and financial situation, local regulations, office organization charts, logistics, local and expatriate personnel management, in conformity with the organization’s guidelines; s/he guarantees the respect of the country’s legislation and administrative regulation.

  • Staff management: s/he is responsible for the local staff management; s/he participates and supports the AM/DCC and the Human Resources office in the selection of the expatriate staff; s/he coordinates and monitors the country’s expatriate staff management.

  • Safety: s/he is responsible for the expatriate staff security, for the correct implementation and respect of the general security rules.

  • Economic and Financial Management: s/he is responsible for the country’s economic result; s/he supervises the financial management and ensures – through the administrative function – that all financial reporting deadlines and donor/COOPI’s procedures are respected; s/he participates to the projects/coordination budget preparation; s/he has the signature for all COOPI’s bank accounts in the country.

  • Visibility: s/he cooperates with the Communication and Fund-Raising office for all communication, awareness and fund raising activities implemented in and for the country.


  • Degree in Climate Change, Disaster Risk Reduction and Management, Agriculture or Sustainable Development and Sustainable Agriculture or a related field or equivalent work;

  • Minimum 5 years experience in the humanitarian field and in a similar position, with a track record of success and results achieved;

  • Previous experience with an international humanitarian NGO;

  • Previous working experience with main donors (specifically EU);

  • Experience of working within an insecure environment with responsibility for security planning, monitoring and management;

  • Proficiency in written and spoken English;

  • Computer literacy, with high proficiency in the use of standard office Software Applications (e.g. Microsoft Word, Excel and PowerPoint);

  • Valid driving license.

Soft skills
  • Strong analytical and practical problem-solving skills;

  • Strong supervisory abilities and demonstrated capacity of teamwork and of coordination with the relevant actors;

  • Very good inter-personal and writing communication skills;

  • Ability to organize work efficiently and deliver assignments in a timely manner often under time constraints.

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