North Atlantic Treaty Organization (NATO)

Head (Headquarters Fire and Emergency Services)

North Atlantic Treaty Organization (NATO)

Job Description

1. SUMMARY The Joint Intelligence and Security (JIS) Division, under the leadership of the Assistant Secretary General (ASG) for Intelligence and Security, comprises two principal pillars: Intelligence headed by the Deputy ASG for Intelligence; and the NATO Office of Security (NOS) headed by the Deputy ASG for Security (DASG-S) / Director NOS. The NOS is responsible for the overall Coordination of Nato Security among member Nations, NATO civil and military bodies as well as international organisations and partner countries with which NATO cooperates. It is also responsible for the security of the Nato Headquarters and its personnel in Brussels, for the protection of the Secretary General and for the security and safety of its personnel in and on missions abroad. The NOS comprises the Office of the Director, the Policy Oversight Branch, the Protective Security Branch (PRB), the Security Intelligence Branch and the Close Protection Unit. PRB ensures the security and safety of the NATO Headquarters, its people, infrastructure and information. In coordination with the Host Nation, it analyses threats and vulnerabilities, determining and then acting to minimise risks in these areas. Its staff work in the following domains: access management; security regulations and infractions; physical security; security guarding; fire and emergency response (including medical first response and Chemical Biological Radiological Nuclear (CBRN); emergency procedures; information assurance; security awareness and “special events” (NATO Ministerial meetings and other high-level conferences at the NATO Headquarters, and in NATO member and Partner nations). It also advises the NATO satellite offices on protective security issues. The incumbent leads and manages a team of professional fire-fighters responsible, at NATO HQ, for responding to fire, medical and other emergencies. S/He is the principal Advisor to the Head, PRB for all policy, operational, planning and technical aspects of fire prevention and fire-fighting, emergency medical response, CBRN and evacuation. S/He works under the supervision of the Head, Operations Section. The incumbent works closely with the HQ infrastructure team, health and safety officer and NATO medical advisor in addition to HQ divisions/independent offices, national delegations, partner missions and NATO agencies and bodies at HQ on fire safety, fire prevention, emergency procedures and first-aid training. 2. QUALIFICATIONS AND EXPERIENCE ESSENTIAL The incumbent must: • have a university degree or an equivalent level of qualification ; • have a technician's diploma in fire prevention and/or have an advanced certificate specialising in firefighting, from a national fire prevention body; • have over 5 years' experience as a professional firefighter, including several years managing a team of professional firefighters; • have excellent knowledge of the technical aspects of firefighting and the regulations of the host nation in this respect; • have good knowledge of the specific equipment used by firefighting services, including CBRN equipment (protective suits, breathing apparatus, defibrillators, oxygen therapy apparatus, radiation detectors, scintiscanners, explosimeters); • have excellent communication and writing skills; • have at least fluency level V ("Advanced") in one of the two official languages of NATO (English/French), and level III ("Intermediate") in the other; • be willing to work outside normal office hours as required. DESIRABLE The following would be considered assets: • knowledge of technical fire warning and alarm systems; • experience in developing and implementing fire prevention, first-aid and emergency response Training Programs to clients/community; • development and implementation of comprehensive fire-fighter staff education, training and exercise programs; • knowledge of general occupational health and safety regulations.3. MAIN ACCOUNTABILITIES Planning and Execution Lead and manage a team of professional firefighters ready to respond 24 hours a day in case of fire, medical emergency, CBRN interventions or other emergency situation at NATO HQ. Ensure, throughout NATO HQ, that emergency access and evacuation standards are respected, including emergency exits and paths. Ensure effective communication with the responsible authorities and within the team. Oversee detection and control efforts of chemical, biological and radiological (CBR) materials. Project Management Analyse plans submitted by the Infrastructure and Facilities Management service and ensure compliance with material standards for fire resistance and flammability. Develop and implement emergency evacuation drills and exercises and contribute to the development of the NATO Emergency Response Group (ERG) role. Coordinate the role of the host nation emergency services including the development of operational procedures enabling NATO emergency response teams to operate alongside host nation services. Stakeholder Management Establish and maintain good working relationships with the relevant Belgian authorities, and remain informed of host-nation legislation regarding firefighting and prevention. Provide professional expertise on fire detection, prevention, and fighting materials throughout HQ as requested, including to Delegations. Maintain frequent contact with the Medical Service to coordinate emergency medical services at NATO HQ. Organisational Efficiencies Provide advice on the determination of firefighting materials to be installed throughout the HQ and analyse the budgetary implications in conjunction with the JISD Administrative Officer and in collaboration with the Infrastructure and Facilities Management service. Develop plans and policies for NATO HQ in coordination with host nation and host region fire and medical services. Draft security instructions specific to the Unit, as well as the emergency procedures that need to be included in the NATO HQ Security Regulations. People Management Manage the Unit and ensure regular individual and team training, emergency response exercises and professional development training is conducted on relevant topics in coordination with other operational sections of PRB and other functional areas of NATO HQ (e.g. Headquarters Security Force, NATO Medical Office). Manage and supervise the staff to build a coordinated and well motivated team. Provide constructive and developmentally-helpful feedback in accordance with performance management policies, to promote high-performance and address proactively any issue if needed. Be available to offer guidance at critical moments. Financial Management Prepare and manage the annual budget for fire and emergency equipment, material and training in coordination with the Head, Operations Section and JISD Administrative Officer. Perform any other related duties as assigned. 4. INTERRELATIONSHIPS The incumbent reports to the Head of the Operations Section while working closely with other security and safety elements of PRB and NATO HQ. S/He coordinates as necessary with the fire, medical and emergency response services of the region. Number of direct reports: 1 Number of indirect reports: 175. COMPETENCIES The incumbent must possess the following competencies: • Achievement: creates own measures of excellence and improves performance; • Analytical thinking: sees multiple relationships; • Change leadership: expresses vision for change; • Clarity and accuracy: monitors data or projects; • Flexibility: adapts to unforeseen situations; • Impact and influence: takes multiple actions to persuade. • Initiative: plans and takes actions up to one year ahead; • Leadership: keeps people informed; • Organizational awareness: understands organisational climate and culture; • Self-control: responds calmly; • Teamwork: expresses positive attitudes and expectations of the team or team members. 6. CONTRACT: Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract. Contract clause applicable: In accordance with the contract policy, this is a post in which turnover is desirable for political reasons in order to be able to accommodate the Organisation's need to carry out its tasks as mandated by the Nations in a changing environment, for example by maintaining the flexibility necessary to shape the Organisation's skills profile, and to ensure appropriate international diversity. The maximum period of service foreseen in this post is 6 years. The successful applicant will be offered a 3-year definite duration contract, which may be renewed for a further period of up to 3 years. However, according to the procedure described in the contract policy the incumbent may apply for conversion to an indefinite contract during the period of renewal and no later than one year before the end of contract. If the successful applicant is seconded from the national Administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject also to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years. Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Régulations. NOTE:  Irrespective of previous qualifications and experience, candidates for twin-graded posts will be appointed at the lower grade. Advancement to the higher grade is not automatic, and will not normally take place during the first three years of service in the post. Under specific circumstances, serving staff members may be appointed directly to the higher grade, and a period of three years might be reduced by up to twenty four months for external candidates.  These circumstances are described in the IS directive on twin-graded posts. 7. RECRUITMENT PROCESS: Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:
  • For NATO civilian staff members only: please apply via the internal recruitment portal (for more information, please contact your local Civilian HR Manager);

  • For all other applications:

Please note that at the time of the interviews, candidates will be asked to provide evidence of their education and professional experience as relevant for this vacancy. Appointment will be subject to receipt of a Security Clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser. More information about the recruitment process and conditions of employment, can be found at our website ( 8. ADDITIONAL INFORMATION: Salary value as per 2020. Subject to future adjustments in accordance with North Atlantic Council decision. NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply. Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work. Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with. Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements. The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours. The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements. Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.
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