Job Description

Desired start date: 01/08/2020 Duration of the mission: 6 months renewable Location: Cox’s Bazar

ABOUT THE MISSION

SI opened its mission in Bangladesh at the end of 2007, following cyclone SIDR. SI’s intervention and strategy in Bangladesh is to address primary needs of crisis affected people in terms of food security, livelihood, disaster risk reduction (DRR), water, hygiene and sanitation (WASH) and shelter, by making use of an integrated disaster risk reduction approach and by taking into account the effects of climate change, whilst working in parallel on mid-long term resilience strategies. SI operates through three core stages of intervention, rapid response mechanisms in the aftermath of a disaster or emergency, early recovery/transitional periods and development. In line with the 2019/2020 country strategy, SI is focusing on four key strategic objectives: – Responding to the most urgent needs of conflict and disaster affected populations; – Strengthening the resilience of vulnerable communities to recurrent shocks; – Strengthening communities’ capacities to access resources; – Reducing marginalization through inclusive programming. To this end, SI Bangladesh focuses the crux of its work on the WaSH and FSL sectors with a cross cutting them of integrated protection and resilience.

ABOUT THE JOB

As part of the coordination team and reporting to the DCD (Deputy Country Director), and working closely with the program and support departments at coordination level, as well as the base teams, the Grant Manager is the mission’s focal point on ensuring accountability to donors. Specifically, he/she is in charge of:
  • Contributing to the mission’s strategic development.

  • Direct management of the Grants Manager Assistant.

  • Contributing to the CD/DCD’s representation with donors.

  • Monitoring and identifying funding opportunities in line with SI country and global strategy.

  • Oversees the compilation of timely and high quality concept notes, proposals and contract modification requests in compliance with deadlines, donor and internal requirements. Validates Interim and final narrative and budget reports before submission to donor or Consortium lead, in consultation with the DCD/Program coordinator, technical coordinators and support department managers.

  • Monitoring compliance between internal and donor procedures and builds the capacity building of new and existing staff on internal guidelines/tools (i.e. GERB) and donor procedures.

  • Proactively follows-up on donor contractual obligations, from contracting to closing and archiving.

  • Proactively develop and roll-out the mission communication strategy as per identified needs in close collaboration with CD/DCD

  • Archiving preparation for external audits and audit report archiving

Main Responsibilities:
  1. Donor Relations

  2. Financing strategy

  3. Project Development

  4. Contractual management/monitoring of projects (grant management)

  5. External compliance

  6. Program Implementation (compliance with internal/external requirements)

  7. External Audits

Management Line manager: Deputy Country Director Line management of: Grants Manager Assistant Functional manager: Desk Grant Manager or Desk Program Manager in the absence of Desk GM; HQ Transparency and Institutional Development Unit (TDI) Main challenges for the position This position is key to the functioning of the mission given the existing large donors portfolio and the evolving donors’ landscape as the crisis becomes protracted and the inter-relation between developmental and humanitarian programming evolves. Given the multiple sectors and geographical areas of programming, this is an interesting and challenging post, with the opportunity to work closely with the field team (located close to the coordination office) and a recently strengthened technical team. Specific stakes and challenges
  • Relatively large volume of operations which suffered gaps and internal organizational lacks; it impacted the regular reporting tools inputs but improved practices are being currently set-up.

  • Very important reporting and grants management duties linked with the large donors’ portfolio and relatively short projects duration

  • Necessity to further develop the mission communication strategy to fit the needs of the country strategy

Priorities for the 2/3 first months
  • Projects development in an inclusive way, drawing on lessons learned and strategies being produced by the different departments

  • Support in linking the grants management with the department strategies and adapted information management tools

  • Support the development of a communication strategy and required tools

YOUR PROFILE

Education: Master’s degree is in a relevant field (social sciences, developmental studies, etc.) or Bachelor’s degree with minimum 3 years of relevant experience. Experience:
  • Previous experience in a similar position in an overseas NGO environment, ideally in both emergency and developmental contexts;

  • Previous experience in donor relations/accountability/communications with a wide range of institutional donors

  • Experience of program development and reporting in different fields: WASH, food security – livelihood and DRR considered as an asset.

  • Experience of coordinating within large teams in multiple locations with various challenges;

  • Experience of establishing strong working relationships with colleagues from different functions and cultures;

  • Experience leading communications both internal and external

Technical and other desirable skills and competences:
  • An ability to reflect on and learn from own performance and the performance of the team; and to act upon that learning;

  • An ability to analyze information quickly and accurately;

  • A flexible approach to managing and prioritizing a high workload and multiple tasks with tight deadlines;

  • Diplomatic and smooth leadership & communication skills

  • Strong public relation skills.

  • Confident and proficient in the use of MS Office, Excel;

  • Extensive report writing and oral skills in English;

  • An understanding of and commitment to SI’s mission and values.

SI WILL OFFER YOU

A salaried post: According to experience from 1980 euros gross per month (1800 base salary + 10% annual leave). Per Diem of 450 USD. Social and medical cover: International staffs benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded. Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of one break every three months. Our policy was just modified: from now on, Solidarités offers you 7 working days ever three months, with a 850 USD allowance for each break. In addition to these regular break, SI adds a day off per worked month. These days off as well as the breaks are not deducted from the paid leaves that are paid every months with your salary as they are offered by the organization. For further information about Solidarités International, please consult our website: http://www.solidarites.org/en/ Security context and living conditions: The office and guesthouse in Dhaka, Cox and Teknaf are comfortable, well located in terms of security, adapted to SI team’s needs, and assuring to international staff the minimum standard in terms of privacy and comfort. The working environment is positive and the context, differently in each location, give some opportunities of social life, especially in Cox’s Bazar, one of the most touristic cities of the country, hosting the majority of humanitarian actors.
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