Title: Grant Assistant
Location: State Office
Supervisor: Senior Grants Officer
Under the direction of the Senior Grant Officer, the Grant Assistant shall provide support in the administration and tracking of contracts, grants, task orders and cooperative agreements.
Duties and Responsibilities:
Responsible for supporting the reviewing of sub-agreement and subcontracting implementation activities and contractual arrangements to ensure they meet with donor and organizational regulations. Work directly with Implementing Agents (IAs) to ensure that both monthly financial and program reports are submitted timely Build the capacity of Implementing Agents finance staff in account and to ensure compliance with donor regulations Conduct periodic mentoring visits to the IAs and document findings Participate in IAs workplan and provide support to the IAs in developing their annual budgets Facilitate the monthly advance request by the IAs and ensure funds are released to the IAs for project implementation in a timely manner. Update the Implementing partners trackers on a monthly basis. Uphold FHI 360’s professional integrity by ensuring proper accountability by the IAs through ensuring adherence to policies and procedures File all grants documents in a proper and efficient manner Support the engagement of Consultants to work for FHI360 Provide support to other staff to ensure project-wide understanding of contractual issues. Support the implementing procedures for projects to ensure that adequate records and audit trails are maintained. Keep current with changes in contractual regulations. Provides support on other projects within CMS. Performs other duties as assigned.
Knowledge, skills and abilities:
Knowledge of budget preparation and monitoring techniques. Knowledge of, and experience with donor contract, cooperative agreements, and grant regulations with particular reference to USAID. Working knowledge of generally accepted accounting theories and practices. Resourceful through technology, research skills, and relationship building among several organization teams and units and professional organizations to resolve problems and initiate enhancements. Practical knowledge of working with sub-awardees especially local NGOs, CSOs, FBOs and implementing facilities With minimal supervision, manage high volume workflow. Relevant computer software skills with proficiency in excel. Well developed written and oral communication skills Report to supervisor on sub-awards status on regular basis. Follow-up on requests in an efficient manner. Ability to travel within Borno and Yobe states for a minimum of 25%
Qualifications and requirements:
BS/BA degree in Accounting, Finance and Business Administration or its recognized equivalent, and 1 – 3 years relevant experience. Demonstrated success in multicultural environments is an advantage. Experience that reflects the knowledge, skills and abilities listed above is desired.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
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