FHI 360

Finance & Operations Manager

FHI 360

Job Description

EpiC Kazakhstan Finance & Operations Manager FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories. We are currently seeking qualified candidates for the position of Finance and Operations Manager for the EpiC project in Kazakhstan. The position will be based in Almaty, Kazakhstan. EpiC Central Asia Project Description: Meeting Targets and Maintaining Epidemic Control (EpiC) is a five-year global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the U.S. Agency for International Development (USAID). EpiC is dedicated to achieving and maintaining HIV epidemic control and the project provides strategic technical assistance (TA) and direct service delivery (DSD) to break through barriers to 95-95-95 and promote self-reliant management of national HIV programs by improving HIV case-finding, prevention, and treatment programming. FHI 360 through EpiC is launching a new multi-year project in Central Asia which will be implemented in Tajikistan, Kyrgyzstan and Kazakhstan. Building on the successes to date in the three countries, EpiC will focus on expanding HIV case finding in the community, and treatment initiation, adherence, and retention support for people living with HIV (PLHIV), with a focus on select key population groups. While EpiC will take a regional approach in the overarching management of the Central Asia project, each country will have its own respective targets, priority focus areas and expected deliverables. Job description: The Finance and Operations Manager will have overall responsibility for finance, operations and Administration of the EpiC Project Office in Kazakhstan, under the oversight of the EpiC Kazakhstan Project Director. S/he will provide financial and operations oversight for all aspects of the project in accordance with USAID and FHI 360 rules and regulations. Duties require broad conceptual judgment, initiative and ability to deal with a wide range of finance, operations and administration issues. The Finance and Operations Manager will be responsible for budget development in partnership with the Programs team, budget forecasting, expenditure tracking, and Analysis" id="link" class="link">Financial Analysis, as well as grant and contract management; overseeing administrative, operational, and human resources functions; reviewing and approving recommendations for financial planning and control and key administrative decisions for organizational and local compliance requirements, in concert with the senior management team in Central Asia, but also FHI 360’s Asia Regional Pacific Office (APRO) and Headquarters offices in the United States. S/he will also be responsible for selecting, evaluating performance, and developing capacity of finance, operations management and administrative personnel to ensure efficient project support. Key responsibilities include but are not limited to: The position is open to Kazakh residents and will be based in Almaty, Kazakhstan. Suitably qualified candidates openly living with HIV and/or who are representative of key populations affected by HIV are actively encouraged to apply. Position Responsibilities
  • Directs financial reporting for annual budget planning, pipeline analysis, audit reviews and assessments;

  • Contribute to the development of high-quality work plans, quarterly and annual reports, financial reports, and any other reports required by USAID;

  • Maintains weekly and monthly schedule of financial transactions and reporting according to organizational requirements;

  • Leads monthly and quarterly financial reporting to FHI 360 regional office and donor, as required;

  • Oversees and directs the control of the budget and activities of the finance and grants analysts, and Accountant;

  • Reviews, provides input, and periodically updates operations, administrative, and financial office policy and protocols;

  • Leads the procurement lifecycle including support with SOW development; create tender documents; organize bid evaluation; develop contracts with vendors and monitors them;

  • Reviews and approves payment vouchers for purchasing of goods and services and for program activities, and assure that all disbursements or reimbursements are made in compliance with FHI 360 policy and applicable to donor rules and regulations;

  • Serves as Security Focal Point (SFP); reviews security data and provides oversight and guidance in safety measures for all office staff in conjunction with the EpiC Kazakhstan Project Director and EpiC Central Asia Regional Project Director;

  • Develops job descriptions and Capacity Building plans for finance and operational management positions and provides direct oversight to these personnel;

  • Supervises finance, operations and administrative staff members of the office and encourages a collaborative, cohesive working environment;

  • Reviews sub-awardee and contractor budgets for correctness and verifies that budgets conform to FHI 360 and donor regulations;

  • Reviews sub-awardee financial reporting and fund disbursement;

  • Provides administrative, financial, accounting and other technical assistance as required to FHI 360 staff and/or civil society organization (CSO) partner staff;

  • Assists with internal audits and implements recommendations resulting from audit process;

  • Monitors deliverables of consultants performing operations or local approval tasks, as required;

  • Supports the EpiC Kazakhstan Project Director with annual project budgeting, including sub-awardee budgeting, and as required during the project period;

  • Supervises and leads workflow of finance and operations teams to ensure quality deliverables and adherence to deadlines;

  • Performs other relevant duties as assigned by the EpiC Kazakhstan Project Director.

Qualifications
  • Bachelor’s degree or its international equivalent in Financial Management, Business Administration, Finance, Accounting or another relevant field;

  • A minimum of eight (08) years accounting, operations and financial management experience of large-scale, international development assistance programs;

  • A minimum of five years of relevant experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects;

  • Demonstrated experience with USG cost principles, including PEPFAR regulations, GAAP accounting rules and grants contract management;

  • Supervisory experience managing finance, operations and/or administrative staff.

  • Demonstrated experience and skills in developing and managing large budgets;

  • Experience developing and/or implementing finance and accounting policies, procedures and systems;

  • Experience developing and/or implementing office administrative policies, procedures and systems (human resources, procurement, operations, etc.);

  • Proficiency in relevant computer applications and databases;

  • Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector;

  • Extensive knowledge of Kazakh financial reporting requirement;

  • Knowledge of Kazakh labor law and statutory payment requirements;

  • Excellent written and oral communication skills;

  • Any Kazakh relevant professional qualifications are an advantage;

  • Fluency in English and Russian is required; fluency in Kazakh is an added advantage.

Travel Requirements:
  • 5-10%, mostly within Kazakhstan.

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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