Concern Worldwide

Finance Manager

Concern Worldwide

Job Description

About the role: This is a 12 month, new role with unaccompanied terms based in Juba with a salary of Grade 3, €36 527 - €40 586 per year. You will report to the Country Financial Controller and will line manage Senior Finance Officer, Finance Officer & Assistant Finance Officer and work closely with CD, SD, EPD, PD, Budget Holders, Shared Service Accountant, DO, Field and Juba Finance Team, Partner Organisations We would like you to start as soon as possible. Your purpose: You will assist the Country Financial Controller in the day to day operation of the finance function, month end closure, donor management, Financial Reporting, development of budgets and controls. You will ensure that all relevant donor compliance and Concern Policy requirements are adhered to and data integrity is maintained, while reviewing and dispatching financial data to Dublin. You will be responsible for: Donor Management (Budgeting, Reporting, Filing) · Liaise with Grants Unit and update a schedule of all donor financial reports on quarterly basis. · Prepare donor financial reports and ensure the reports are shared with relevant persons in HQ, DO, RA, PDs and CFC · Ensure that necessary donor reporting deadlines are met and CFC is kept informed of any concerns over meeting due dates. · Ensure that donor reports tie back to the general ledger from GP and donor original budgets · Assist the programme staff in formulating all budget proposals · Map staffing to donor funding to ensure that gaps are identified and included in future donor proposals, decisions made on eliminating positions if there isn’t sufficient funding for the role · Follow up and support on Mapping of donor budgets against Concern Chart of Account. · Ensure all relevant donor guidelines, policies, proposals, periodic reports and other communications are readily available, categorized by grant, and documented in soft and hard copy filing · Undertake periodic joint review of donor reports with budget holders based on agreed upon arrangements · Preparation of donor budgets, liaising with programme managers to determine appropriate costs for inclusion Month end account closure · Follow up on timely completion and submission of monthly financial reports from Juba and all field offices · Liaise with field finance to ensure that all deliverables are completed within the monthly reporting period · Works closely with Dublin based shared Service accountant on month end accounts close up, review and dispatch monthly data to be inputted and posted in MGP · Review, check and correct Cash and Bank journals in a manner ready to be imported in to the MGP system. · Ensure that all Cash, Bank and other journals have complete and approved supporting documentation · Ensure that Payroll, FPL and other standard journals have adequate and relevant supporting documents and reviewed by CFC · Ensure that all bank accounts and cash are reconciled and reviewed by CFC · Review of completed timesheets for National and International Staff Donor income tracking · Liaise with Grant unit and develop invoice and income tracking schedules for WFP projects, FAO and UNICEF. · Produce monthly reports to CD, PD and CFC which summarizes invoices submitted to WFP, disbursements made by WFP and outstanding invoices that require follow-up · Update timetable of in-country income and track receipt of all income due from donors Financial Controls · Conduct daily, weekly and month end cash count as assigned by the CFC · In consultation with the CFC Conduct periodic visits to field offices · Undertake periodic review of Bank reconciliations, Creditors and Debtors balance and recommend any adjustments to CFC · Ensure appropriate and approved soft and hard copy file is maintained for all journals sent to Dublin for posting · Assist the CFC in implementing any audit recommendations. · Support the CFC in ensuring the control environment is strong and being consistently implemented through the country programme and in line with Concern’s policies and procedures. · Support the CFC in ensuring country practice is in line with Concern’s policies and procedures or appropriate derogations are in place where necessary. Financial Reporting and Audit · Assist the CFC during preparation of budget revisions (BRs) · Review management accounts on regular basis and advise the CFC and budget holders on areas which require special attention. · Participate in the annual country level external audit and as well as donor fund projects audit process (includes Prepare ledger and transaction list for auditors) · Assist the CFC to handle queries related to internal and external audits and provide/facilitate feedback (responses) to issues and recommendations raised during/post audits · Undertake a quick review of audit test (e.g. Matching donor reports to TL) before commencement of audit · Work closely with CFC in follow up, and implementation of recommendations by Auditors and RA · Participate in the production of Financial Statements (accounts) for external auditor and for any ad-hoc year end reports for Dublin. Staff Management and Capacity Building · Directly line manage and supervise Finance officer and Assistant Finance officer /cashier · Coach and mentor national finance team who have potential to rise to more senior level positions in the organization. · In consultation with the CFC, provide on the job training to subordinates on regular basis including during field visits · Deliver training on finances issues to non-finance staff where a need is identified, both in Juba and in field office locations Other · Carry out other exceptional duties where heavy workload arises and/or staff shortages are encountered. Your skills and experience will include: Essential:
  • Part qualified accountant ( CA/CIMA/ACCA/CPA) or Master degree in Accountancy

  • 3-5 years’ experience in a similar position ideally including previous Concern experience

  • Computer literacy, particularly in Microsoft Office programmes such as Word and Excel as well accounting packages & other database competencies

  • Experience in developing staff technical and management capacities

  • Experience managing donor grants Fluent in English

  • Empathy with Concern’s goals and a commitment to capacity building, protection and participation including Concern’ s P4

  • Experience of working/living in insecure and sensitive environments

  • Ability to work under pressure to meet tight deadlines

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of Extreme Poverty in the world’s poorest countries.
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