World Health Organization (WHO)

Finance Assistant (Multiple Vacancies and Locations)

World Health Organization (WHO)

Job Description

Multiple positions and Locations

OBJECTIVES OF THE PROGRAMME

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas, and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

Under the supervision of the administrative Officer, the duties are, but not limited to: 1. Administer and manage the E-Imprest system. Ensure proper implementation of financial procedures, systems and internal controls according to Global Management System (GSM) instructions and WHO rules. Select and enter data from variety of documents, ensure accuracy in calculations and attach necessary supporting invoices or receipts of payments and payment authorizations. 2. Facilitate implementation of Country office activities by ensuring that all expenses and receipts are recorded in the e-imprest and reflect it in the Global Management System GSM in a timely manner. 3. Monitor the unposted items in the cash book and take necessary steps to clear them in coordination with Global Service Center (GSC).Initiate, verify and process financial transactions and payments for WRO office and sub- offices related to staff and non staff costs, purchase orders, local purchases, etc, based on authorizations received from EMRO and GSC. Process e-Imprest transactions and monitor Imprest GL's including processing and reviewing of purchase orders for services - Imprest, DFC's, GES and other activities with the aim to ensure accuracy of financial data, adequacy of supporting documents and maintenance of proper accounting records. 4. Ensure that country office cash books are fully reconciled and any difference in reconciliation is justified; prepare cash counts and to reconcile with the cashbooks on a monthly basisEnsure timely transfer of program funds and initiate award budgeting in GSM workplans. 5. Monitor awards expiry dates, alert responsible staff, and initiate action for expenditure batches. 6. Review and follow up on encumbrances and unapplied receivable balances, process and monitor revisions of amounts vis-a-vis award distribution by SO/OWER. Compare cash books with bank statements to compute gain and loss in exchange rate on monthly basis and liaison with officials of local banks to obtain day-to-day information on exchange rates. Prepare financial tables, special reports and other ad-hoc reports. Initiate correspondence and answer queries related to area of work. 7. Replace and assist other colleagues in the team and perform other related financial and administrative duties as requiredAchievement Activities Include: - Submit clean statement of account to Budget and Finance Office, EMRO, through maintaining internal expenditure control systems which ensures completeness of required documentation/approvals/clearances. - Identify and report funding budgeting problems, report discrepancies to project managers and propose alternatives to ensure alignment and compliance with business rules and financial practices. - Maintain financial records and monitoring systems to record and reconcile expenditures, balances, statements and other data for day-to-day transactions. Updated and well maintained financial filing systems and records (electronic and hard copies).

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education; training in business administration/commerce and or technical courses in a field related to the work performed. Desirable: Bachelor degree in business administration, commerce, accounting, social sciences or other related field is an asset.

Experience

Essential: At least five years of related experience in accounting and/or administrative work. Desirable: Very good knowledge of English and the local language

Skills

Sound knowledge of the organization's policies and regulations in general, and in particular, regarding project activities and financial procedures. Very good organizational skills. Good knowledge of banking regulations and local laws. Good analytical and effective communication skills.

WHO Competencies

Producing results Teamwork Communication

Use of Language Skills

Essential: Expert knowledge of English. Expert knowledge of The local Language. Desirable:

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 18,997 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • THE VACANCY NOTICE MAY BE USED TO FILL OTHER POSITIONS AT THE SIMILAR OR LOWER LEVEL OR ON DIFFERENT CONTRACTUAL MODALITY
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • Staff members in other duty stations are encouraged to apply.
  • For information on WHO's operations please visit: http://www.who.int.
  • WHO is committed to workforce diversity.
  • WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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