Job Description

Grade: G5 Publication date: 24 December 2019 Application deadline (midnight local time): 10 January 2020 Vacancy no.: BEY/DC/2019/54 Job ID: 2303 Department: RO-Arab States/DWT-Beirut Organization Unit: RO-Arab States/DWT-Beirut Location: Beirut Contract type: Fixed Term The recruitment process for General Service positions is subject to local recruitment regulations and Article 4.3 of the ILO Staff Regulations. The ILO may only offer a contract to persons who have a valid residency status and work permit in Lebanon. The following are eligible to apply:
  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.

  • External candidates

*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is LBP52,626,000 yearly. Organizational Setting
  1. This position is located in the Regional Administrative Services work unit in the Regional Office for Arab States in Beirut. This work unit  is responsible for finance, Administration and Human Resources support services in the region.

Main Purpose As a team member, the incumbent provides a range of specialized finance and administrative support services in an efficient, effective and client-oriented manner. Work involves using the enterprise Resource Planning (ERP) system to process transactions for financial clearance and payment processing. The incumbent performs at a fully operational level and resolves a variety of recurring and non-recurring operational issues, requiring the correct application of financial rules and regulations, policies, procedures and guidelines. The position works under the supervision of the Chief of the Regional Administrative Services (C/RAS). Supervision received is focused on the timeliness of process execution and the quality of outputs. The incumbent works with a moderate degree of independence. Work is reviewed for correctness in application of financial rules and regulations, policies, procedures and guidelines. Working Relationships Internal contacts are with staff and managers in field offices, project locations and headquarters to provide support and exchange information on specialized processes and issues related to service delivery. The incumbent regularly liaises with and receives guidance from the regional finance unit. External contacts are primarily with service providers, banks, United Nations (UN) agencies and other international organizations to obtain clarifications and to seek or provide information for the completion of pending issues. Key Duties and Responsibilities
  1. Perform a range of specialized finance support functions and services for operational and payment-related work of the Office, including initiating and processing financial transactions in the Enterprise Resource Planning (ERP) system and verifying that information and supporting documentation is in compliance with financial rules and regulations, policies, procedures and applicable standards.

  2. Process accounts receivable including billing, adjustments and changes. Manage cash receipts and petty cash.

  3. Undertake monthly bank reconciliation and follow up on outstanding issues including contacting banks to clarify issues on account statements.

  4. Monitor expenditure and budget allocations, updating information on local currency bank accounts and informing supervisor when funds need to be replenished.

  5. Maintain and update spreadsheets and databases for internal expenditure control purposes. Prepare inputs, run reports and extract and compile financial data and present information on the status of Financial Resources of the Office to support Analysis and reporting needs.

  6. Respond to requests for general information and routine queries on status of payments and other budgetary issues.

  7. Keep abreast of financial rules and regulations, policies, procedures, guidelines and processes and share information with concerned parties.

  8. Perform other relevant duties as assigned.

Minimum Requirements Education Completion of secondary school education Experience Minimum of five years of operational and administraive support work experience, with an emphasis on providing financial operations support services.  Experience of working with an enterprise resource planning (ERP) system. Languages Excellent command of an official language (English, French, Spanish) of the Organization.  Working knowledge of another official language of the Organization or an official national language of the duty station. Knowledge and Competencies (technical/behavioural) Very good knowledge of financial administration and/or accounting techniques. Knowledge of international accounting standards such as International Public Sector Accounting Standards (IPSAS) or other international or national accounting standards. Very good knowledge of PC software (including word processor, spreadsheet and presentation software) such as Microsoft Office. In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and Knowledge Sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires: Ability to interpret and work within the applicable financial rules and regulations, policies and procedures. Ability to adapt quickly to new software and systems. Accuracy and attention to detail. Sense of responsibility to maintain data integrity. Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes. Recruitment process Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures. Fraud warning The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.
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