Job Description

 

The Director of Administration and Finance will oversee the overall financial and administrative operations and office management duties, for ICAP activities in Haiti, including the CDC–funded Programmatic Award Support (PSA) project in Haiti. Under the supervision of the Country Director (CD), the Director of Administration and Finance will be responsible for ensuring that Financial Management, administrative, and contractual operations systems are conducted according to ICAP standard operating procedures (SOP’s), Columbia University policies and procedures, U.S. and Local Government regulations, and good business practices.

MAJOR ACCOUNTABILITIES:

Oversee and approve the recording of all financial transactions into an approved ICAP financial system and review timely monthly reports before submission.
• Maintain current standing with all mandated tax and registrations, including submission of payments and required reports.
• Oversee local procurements and execute all approved payments for local vendors, contractors, and consultants for goods and services received, in accordance with the laws and regulations of CDC, as well as with ICAP SOP’s, USG and local regulations.
• Negotiate/manage project-related contracts with consultants, contractors and suppliers.
• Negotiate property leases in Coordination with New York Operations team.
• Assist in the preparation and management of project budgets and pipeline expenditures.
• Maintain inventories and controls over project consumable supplies and office fixed assets (e.g. computer equipment)
• Update and submit all documentations needed for the payroll process
• Review country activity travel advances and process travel claims, and work with country program staff to resolve accounting related issues.
• Advice and Counsel management team

EDUCATION:

• Master’s Degree in finance and accounting, certified public Accountant or equivalent is preferred.

EXPERIENCE, SKILLS & QUALIFICATIONS:

• 7+ years of experience in a senior administrative position with advanced bookkeeping responsibilities.
• Demonstrated experience managing PEPFAR, or other donor-financed projects.
• Strong familiarity and command of USG regulations and compliance, as well as supervisory and management skills.
• Ability to think strategically, anticipate future consequences and trends and incorporate them into the organizational planning.
• Ability to think creatively about staffing and organizational structure.
• Computer skills, including proficiency in Microsoft Office Suite applications and QuickBooks.
• Experience developing and interpreting standard financial reports (Balance Sheet, Income Statement, Cash Flow) and creation of Journal entries preferred.
• English and French fluency required, including speaking, writing, understanding, and reading, and the ability to conduct business.

TRAVEL REQUIREMENTS

Periodic domestic travel throughout Haiti to support the planning and implementation of the PSA Project. Occasional international travel may be required to attend training and/or leadership meetings.

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