Job Description

NOTE: Signed Offeror’s Letter to UNDP Confirming Interest and Availability - https://www.ba.undp.org/content/dam/bosnia_and_herzegovina/docs/Operations/Jobs/Offerors%20Letter%20to%20UNDP%20Confirming%20Interest%20and%20Availability.docx - Letter to UNDP Confirming Interest and Availability.docx - to be sent to e-mail ba.shared.hr@undp.org with Subject: Job ID 92986 Financed by the Government of Switzerland and implemented by the United Nations Developm¬¬ent Programme (UNDP), the Municipal Environmental and Economic Governance (MEG) Project is a 12-year intervention in the domain of local governance in Bosnia and Herzegovina (BiH). The Project’s overall goal is defined as follows: Local governments (LGs), assigned with appropriate competences and finances, have improved their democratic governance, apply sound public policy and performance Management Systems, and provide public services in an inclusive, effective and efficient manner, particularly those related to economic and environmental sectors. The expected concrete improvements the Project will contribute to are clustered in three outcomes, as follows:
  • Outcome 1: Supported local governments apply effective development management systems characterized by stronger oversight of the legislative and greater accountability towards the citizens.

  • Outcome 2: Citizens and businesses in target localities benefit from good quality services provided by LGs in the economic and environmental sectors.

  • Outcome 3: Improved regulatory framework at higher and local government levels.

The Project’s territorial focus is on the North-West part of the country (including Una-Sana Canton and Prijedor region) and the North-East region (the wider Doboj-Tuzla area), covering 18 partner LGs: Bihac, Bosanska Krupa, Cazin, Doboj, Gracanica, Gradacac, Gradiška, Kalesija, Kostajnica, Kozarska Dubica, Prijedor, Prnjavor, Sanski Most, Tešanj, Teslic, Tuzla, Velika Kladuša and Žepce. The Project is implemented in partnership with the Ministry of Foreign Trade and Economic Relations of Bosnia and Herzegovina, the Ministry of Development, Entrepreneurship and Crafts of the Federation of Bosnia and Herzegovina (FBiH), the FBiH Ministry of Agriculture, Water Management and Forestry, the Ministry for Administration and Local Self-Government of Republika Srpska (RS), the RS Ministry of Agriculture, Forestry and Water Management and both entity Associations of Municipalities and Cities (AMCs). Corruption in Bosnia and Herzegovina is widespread, hindering the country’s capacity to ensure democratic governance, rule of law and administrative efficiency and effectiveness. As a horizontal issue, it touches numerous governance fields and requires comprehensive engagement primarily focusing on peoples’ mindsets, integrity and values, but also efficient and simple mechanisms leading to tangible results. MEG Project fully applies and strongly advocates anti-corruption principles and integrity risks management with due diligence. The Project has already worked with partner LGs on enhancing their general capacities to effectively manage their internal integrity risks and ensure organizational resilience towards integrity violations. This was done by delivering a practical training on fraud and corruption awareness and corruption prevention for selected LG employees in 2019. The training program increased general understanding of trainees from all partner LGs and provided them with practical examples and tools that enable them to timely recognize and prevent corruption, assess integrity risks and develop prevention and mitigation measures. Moreover, an Anti-corruption Manual for Local Governments (the Manual) was developed, within the auspices of the Project. The Manual facilitates phase Analysis and strengthening of individual integrity pillars and is as such very applicable to current state of affairs in partner LGs. This is particularly important as it relates to the fact that some LGs do have integrity plans in place, but only some of them are truly functional. On the other hand, some partner LGs have not worked on developing their integrity plans yet. The Manual can also support partner LGs during the process of development or revision of their own integrity plans. In order to contribute to the struggle against corruption and unethical behavior, and to increase the overall transparency in partner LGs, the MEG Project will focus on raising awareness on fraud and corruption among greater number of LG employees and allocate significant efforts to developing (in some instances) or further strengthening existing LG integrity systems. It is fair to note that thorough assessment of the current state of affairs in partner LGs and the Design of tailor-made approach (action-plans) in order to address and strengthen key integrity pillars in partner LGs, will have to be somewhat limited - as it has to be in line with the allocated level of effort, other country-wide EU funded project plans (IPAK) and recommendations, draft Anti-corruption Strategy (2020-2024), legal framework limitations and the given time frame for this specific consultancy. The purpose of this Consultancy is to further raise awareness on all aspects of potential conflict of interest and improve understanding and facilitate the application of standards of integrity at the workplace of not only individual LG employees but also LGs’ integrity as whole. This will be done by assessing current individual LG state and facilitating development of their own tailor-based anti-corruption and integrity action-plans. Relevant training for LG employees will also be offered on as-per need basis. In addition, at least three (3) new integrity plans for partner LGs that are lagging behind the others when it comes to existing mechanisms, will be developed within this consultancy. For this purpose, an Expert on Anti-corruption (the Expert) will be hired.
Duties and Responsibilities
The Expert is expected to assess the current state of affairs in all 18 partner LGs and to realistically, in cooperation with the Project team, identify key areas for possible improvement in each of them. Moreover, the Expert is expected to: work with LG working-groups and guide them through the process of designing and developing their individual tailor-made action plans, provide relevant one-on-one (online) training sessions and consultancies (in line with the action-plan activities planned for 2020) for each partner LG. The action plans will, to the degree possible, prepare partner LGs for the implementation of the upcoming national Anti-corruption Strategy 2020-2024, and promote sectoral approach and include, but not be limited to, Ethics and Integrity measures and their practical application in LGs’ daily operations, such as conflict of interest prevention in the work of grant/subsidy allocation committees, procurement, employment, human resources management, budget allocation, IT/data security, etc. Furthermore, the Expert will facilitate the process of development of the first draft of Integrity Plans in three (3) pilot partner LGs (to be selected based on initial assessment results). All communication and training with partner LGs will be organized through online communication platforms. Given the available timeframe, the Expert will not be responsible for actual adoption of these Integrity Plans by the LGs, as the plans are first required to be submitted for review by the Agency for the Prevention of Corruption and Coordination of the Fight Against Corruption (the Agency) before they go for adoption by the LG. More concretely, the Expert will be expected to perform the following tasks: Task 1 – In-depth assessment of current state of fight against corruption and existence of integrity systems in partner LG After an initial meeting with the MEG Project team and mutual understanding of the purpose of the engagement, expected results and deadlines, the Expert will prepare an Assessment Tool, including a questionnaire for LGs, which will swiftly identify relevant current state of affairs in each of the 18 MEG partner LGs. The Assessment Tool will need to be approved by the MEG Project prior to sending it to LGs. Assessment results will be carefully analysed by the Expert and the findings will assist him/her in classifying the different stages that partner LGs are in when it comes to existence, quality and actual functionality of their integrity plans. The same findings will support the Expert in making decisions and defining possible areas of intervention and education needed by the LGs. It will also help in identifying the three (3) LGs that are lagging behind others, as possible candidates for developing their integrity plans in line with all above referenced requirements. Moreover, the assessment findings will serve as a database for potential future comparisons with other LGs in the country, and for defining the training needs that will be addressed by this Consultancy. It is envisaged that this task will be delivered by 15 September 2020 and the level of effort will not exceed 19 expert days. Task 2 – Development of individual tailor-made LG action plans Building upon the Technical Support, existing training modules and the Manual that were already developed and delivered by the Project and considering the assessment findings referenced under the Task 1, the Expert will provide assistance to each partner LG during the process of developing their individual Action Plans. These action plans will pave the path for the process of strengthening their key integrity pillars in the future. The range of this type of support for all 18 LGs will be needs-based and will include delivering adequate tailor-made training for LG working group members and provision of online technical support. Based on recognized needs, the Expert will develop appropriate training plan for each LG and accompanying modules that will include, but not be limited to integrity risk assessments (assessed from the perspective of compliance, monitoring, evaluation and reporting), risk analysis, prevention and possible mitigation measures, fraud and corruption (definitions and types) practical examples, legal framework and strategic documents on anti-corruption in BiH, Code of ethics for public officials and Civil Servants, etc. Once the training modules are developed, they will have to be shared with MEG project for endorsement. It is envisaged that this task will be delivered by 30 November 2020 and the level of effort will not exceed 59 expert days. Task 3 – Development of three LG Integrity plans Based on assessment results under the Task 1 of this consultancy, the Expert will, in close cooperation with the Project team, identify the three partner LGs that are lagging when it comes to current state of affairs with their integrity risk recognition and management. These LGs will be considered as candidates for activities related to development of the first draft of their Integrity Plans that are in line with all the above referenced requirements. Majority of this task will be done through the activities listed under the Task 2, and the actual need for Integrity Plans development will be reflected in the individual LG action plans for anti-corruption and integrity risk management, as the LGs need to take ownership over the process. In addition, the Expert is expected to lead the three LGs’ working-groups through a comprehensive process of developing individual integrity plans and ensure that they are in pre-draft form, ready for submission to the Agency for review and verification. This communication will be done through emails, phone and skype. It is envisaged that this task will be delivered by 15 December 2020 and the level of effort will not exceed 9 expert days. Task 4 – Final Report The Expert is required to prepare and submit a final comprehensive report on all the training sessions, feedback from participants, results and conclusions and recommendations, which will include not only general findings, recommendations and proposal of next steps but also a short review of the current state of each of the 18 partner LGs, as a result of this consultancy It is envisaged that this task will be delivered by 15 December 2020 and the level of effort will not exceed 1 expert days. Task 1 - In-depth assessment of the current state of the fight against corruption and existence of integrity systems in partner LGs 1. Prepared an Assessment Tool to swiftly identify relevant state of affairs in 18 LGs and approved by the MEG Project. 2. Finalized comprehensive analysis and provided set of individual recommendations for each of the 18 partner LGs. Participated in consultation meetings with Project team. 3. Identified the three (3) LGs for developing Integrity plans. 19 September 15, 2020 21.60% Task 2 - Development of individual tailor-made LG action plans 1. Assisted in development of 18 individual LG Action Plans. All plans delivered and accepted by the MEG project. 2. Training plan (for each LG) and modules prepared and accepted by the MEG project. 3. Designed and delivered 18 online trainings for LG working groups (one tailor-made training for each partner LG). 4. Provided tailor-made online technical support to each partner LG. 18 5 18 18 September 30, 2020 October 15, 2020 November 30, 2020 November 30, 2020 20.45% 5.68% 20.45% 20.45% Task 3 - Development of three LG Integrity plans Submitted final drafts of three (3) LG Integrity plans that are ready for submission to the Agency for review and verification. 9 December 15, 2020 10.23% Task 4 – Final Report Final report submitted and accepted by the MEG project. 1 December 15, 2020 1.13%  
Competencies
Corporate Responsibility and Teamwork:
  • Demonstrates commitment to UNDP’s mission, vision and values;

  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;

  • Plans, prioritizes and delivers tasks on time;

  • Strives for and promotes excellence in performance continually;

  • Participates effectively in a team-based, information-sharing environment, collaborating and cooperating with others;

  • Generates ideas and seizes opportunities to support corporate strategic objectives.

People Skills:
  • Recognizes and responds appropriately to the ideas, interests, and concerns of others;

  • Ensures others’ understanding of, involvement in, and adaptation to a change process.

Results-Orientation:
  • Plans and procedures quality results to meet established goals.

Communication:
  • Technical writing skills, formulates written information clearly and persuasively;

  • Strong communication skills;

  • Strong presentation skills;

  • Shares information openly with co-workers and partners while using discretion to protect confidences;

  • Presents information in a clear and articulate manner.

Job Knowledge and Expertise:
  • Strong analytical skills;

  • Proven training development and training delivery expertise for civil servants or for government employees;

  • Expertise and knowledge in the field of anti-corruption;

  • Expertise and knowledge in the field of conflict of interest and ethics in the civil service;

  • General expertise and knowledge on issues related to the local government competencies.

Required Skills and Experience
Academic Qualifications/Education
  • University degree in law, public administration or other relevant studies.

Experience
  • At least 5 years of relevant and proven professional experience in the area of anti-corruption, conflict of interest, ethics, internal controls in the governance sector (previous experience with UNDP is an asset).

  • Proven experience in designing and delivering training for government employees

Languages Requirements
  • Fluency in the official languages of Bosnia and Herzegovina, and in English.

Other Requirements
  • Excellent computer skills (MS Office applications) and ability to use information technologies as a tool and resource.

Longlisting/Shortlisting Criteria Qualifications as stated in the ToR Relevant Education (University degree in law, public administration or other relevant studies) max 10 points (6 points allocated for BA/BSc degree; + 2 points for MSc/MA; + up to 2 points for PhD). Relevant professional experience (minimum 5 years) max 15 points Knowledge of English and languages of BiH people max 5 points Technical Evaluation Criteria Rating based on Qualifications 30% At least 5 years of relevant and proven professional experience in the area of training development and delivery on anticorruption, conflict of interest, ethics, internal controls, preferably with a focus on government employees (previous experience with UNDP is an asset) 25% General expertise and knowledge on issues related to the local government competencies 20% Expertise and knowledge in the field of conflict of interest and ethics in the civil service 25% Evaluation Individual will be evaluated based on the following methodology: Cumulative analysis When using this weighted scoring method, the award of the contract should be made to the candidate whose offer has been evaluated and determined as: a) responsive/compliant/acceptable, and b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. • *Technical Criteria weight-70% • * Financial Criteria weight- 30% Interested candidated must submit the following documents/information to demonstrate their qualifications: Proposal: Interested individual consultants must submit the following documents/information to demonstrate their qualifications: • Cover letter and Personal CV including past experience in similar projects and at least 3 references. Please scan all above mentioned documents and upload as one attachment only online through this website. Note:
  • For an assignment requiring travel, consultants of 65 years or more require full medical examination and statement of fitness to work to engage in the consultancy.

  • Due to large number of potential applicants, only competitively selected candidates will be contacted for remaining steps of the service procurement process.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
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