Job Description

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of an identification and of the degree(s)/diploma(s)/certificate(s) required for this position. WIPO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / united nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and these will be reviewed individually.

IMPORTANT NOTICE REGARDING APPLICATION DEADLINE:  Please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

1.     Organizational Context

  1. Organizational Setting 

    The position is located in the Madrid Operations Division of the Madrid Registry.  The Madrid Operations Division is responsible for receiving, processing and registering international trademark applications and associated transactions.


  2. Purpose Statement

    The incumbent is required to carry out, in at least one of the three Madrid publication languages, processing and formalities examination duties for international trademark applications and associated transactions.


  3. Reporting Lines

    The incumbent works under the supervision of the Coordinator of an examination team.


2.     Duties and Responsibilities

The incumbent will perform the following principal duties:

a.   In-depth examination of applications for international registration of marks, modifications, renewals, refusals, rectifications or any other documents received with respect to an international registration.

b.   As required, coding figurative marks in international applications in accordance with the Vienna Classification.

c.   Issue irregularity letters in relation to the transactions listed above for document received that are not in conformity with the applicable rules.

d.   Follow up on irregularity letters and related queries in accordance with the applicable legal framework.

e.   Verify payment of fees related to the above transactions and follow up as required.

f.    Answer requests for information from stakeholders by mail or telephone, relating to the international registration procedures, the status of international applications, classification questions and other service requests.

g.   Provide input towards improving internal work processes and workflows.

h.   Perform other related tasks as required.

3.     Requirements

Education (Essential)

Secondary education with relevant diploma.

Education (Desirable)

First-level university degree.

Experience (Essential)

At least eight years of relevant experience, including in the area of trademarks or comparable experience.  A relevant first-level university degree may be accepted in lieu of two years of experience.

Experience (Desirable)

Experience in an Intellectual Property Office.

Language (Essential)

Excellent written and spoken knowledge of English.

Language (Desirable)

Knowledge of French, Spanish or of other languages of major users of the Madrid System.

Job Related Competencies (Essential)

Good knowledge and understanding of the Madrid Agreement and the Madrid Protocol concerning the International Registration of Marks, the Nice Classification, the Vienna Classification and the Administrative Instructions.

Good communication skills with the ability to communicate information clearly, both orally and in writing.

Good IT skills for document processing, Data Management and data search.

Ability to work within the rules, regulations and procedures governing the area of work

Meticulous attention to detail and ability to spot irregularities.

Good time management and work organization skills.

Ability to handle and protect confidential and sensitive data with integrity.

Ability to work on own initiative and with a marked sense of team work and shared responsibility.

Excellent interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.

4.     Organizational Competencies

  1. Communicating effectively.


  2. Showing team spirit.


  3. Demonstrating integrity.


  4. Valuing diversity.


  5. Producing results.


  6. Showing service orientation.


  7. Seeing the big picture.


  8. Seeking change and innovation.


  9. Developing yourself and others.


5.      Information

Mobility:  WIPO staff members are international Civil Servants subject to the authority of the Director General and may be assigned to any activities of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions.

Annual salary (Net of tax):  82,401 CHF

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

Initial period of one year, renewable, subject to satisfactory performance.  No fixed-term appointment or any extension hereof shall carry with it any expectancy of, nor imply any right to, (further) extensions or conversion to a permanent appointment.

Dependency allowances

7,939 CHF per year for dependent spouse;  6,398 CHF per year for each dependent child.

Language allowance

Arabic, Chinese, English, French, German, Japanese, Korean, Portuguese, Russian and Spanish: 4,788 CHF per year for two of these languages, and 3,192 CHF per year for one of them.  The allowance is not payable for the mother tongue or the main working language of the staff member.  The grant of this allowance is subject to examination.

General Service posts are generally subject to local recruitment.  However, a limited international recruitment package may be applicable.

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or Termination of Employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

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