Inter-American Development Bank (IDB)

Development Effectiveness Business Support Consultant

Inter-American Development Bank (IDB)

Job Description

  Background: The IDB Invest, a member of the Inter-American Development Bank Group (IDBG), is a multilateral organization based in Washington, D.C. committed to the development of Latin America and the Caribbean (LAC) through the private sector. As part of its mission, the IDB Invest supports the private sector and state-owned enterprises through financing in the form of loans, equity investments, and guarantees. The IDB Invest also supports and collaborates with clients through the provision of advisory and training services. The Team: Within IDB Invest, The Development Effectiveness Division (DVF), within the Development and Strategy Department, is responsible to instill and ensure the development effectiveness of all IDB Invest activities. It establishes and oversees compliance with evaluation standards to guarantee development results from IDB Invest interventions during origination and implementation. Such evaluation standards will ensure relevance, efficiency, effectiveness, as well as financial sustainability. DVF is also responsible for the ex-post evaluation, impact evaluation, and testing of innovative approaches at IDB Invest. Consultancy objective: The Business Support Consultant will perform day-to-day administrative and business support activities to ensure the provision of services and execution of processes within the division. The contractual will support the Coordination of projects undertaken by the division. He/she will work with the Resource Planning and Administration Officers to effectively manage multiple and changing priorities. The Business Support Administrative contractual will report to the Development Effectiveness Division Chief. What you’ll do: The selected candidate will:
  • Work in coordination with other members of the Business Support team of DSP and FNA.

  • Coordinate general office administration matters, ensure proper logistics, prioritization of support activities and resources for the assigned business area.

  • Monitor the administrative budget of the business area. Generate budget projections and support the Division Chief to prioritize allocation of resources.

  • Support all Human Resources processes within the division for any Staff and Contractual positions.

  • Coordinate the hiring process of external consultants and payment processing upon approval of deliverables.

  • Review all Travel Authorizations and Statement of Expenses of the team, ensuring business travel procedures are being applied and resources are being properly allocated.

  • Monitor and coordinate all other financial transactions such as reimbursements, petty cash, and p-card payments.

  • Support the annual reporting process and additional transactions related to Technical Cooperation (TCs) assigned to the division.

  • Conduct research analyze information. and provide inputs to support projects conducted by members of the division.

  • Support the process to assign of projects and task related to IDB Invest and BID Lab operations.

  • Obtain and organize operational information in order to support projects conducted by members of the division.

  • Recommend improvements and solutions to existing processes in the Division/Department in order to ensure efficiency.

  • Manage a calendar of appointments, following up on correspondence/phone calls and on incoming issues and concerns addressed to the Division Chief, including those of a sensitive or confidential nature.

  • Manage and process travel arrangements for the Division Chief and principal officers

  • Assist in the organization of business meetings in which Division Chiefs and Managers are participating.

  • Maintain office supplies inventory anticipating future needs, placing and expediting orders for supplies.

What you’ll need: Consanguinity: You have no family members (up to fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab. Education: Associate Degree or a Technical Diploma from an accredited University. Experience: At least 4+ years of demonstrated experience in similar functions, preferably in multinational and multicultural environment. Languages: Oral and written proficiency in English and Spanish required. Core and technical competencies Areas of expertise:
  • Ability to handle multiple tasks is a must.

  • Proficiency in the use of Microsoft Office (Word, Excel, PowerPoint, Outlook) and the ability to rapidly become proficient in new Software Applications and systems.

  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including senior management, staff, board members, external partners.

  • Expert level written and verbal communication skills.

  • Demonstrated proactive approaches to problem-solving with strong decision-making capability. Highly resourceful team player, with the ability to also be extremely effective independently.

  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment. Forward looking thinker, who actively seeks opportunities and proposes solutions.

  • Demonstrated capacity to coordinate and provide virtual and just-in-time support under demanding situations.

Consultancy Summary:
  • Type of contract: CNS full time

  • Length of contract: 24 months

  • Estimated starting date: November 2020

  • Location: Headquarters, Washington DC, USA

  • Responsible person: Division Chief DSP/DVF

Our culture: Working with us you will be surrounded by a diverse group of people who have years of experience in all types of private investment development fields, including infrastructure and energy, corporates, Financial Institutions, financial and non-financial products and services, gender and diversity, communications and much more. Because we are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, LGBTQ+, persons with disabilities, afro-descendants, and indigenous people to apply. About us: IDB Invest, a member of the Inter-American Development Bank (IDB) Group, is a multilateral organization, committed to the development of the private sector of Latin America and the Caribbean by financing loans, equity investments, and guarantees. In addition, IDB Invest partners with clients to provide advisory and training services The IDB Invest offers a competitive remuneration and benefits package. Our Human Resources Department carefully reviews all applications. “Due to the current Covid-19 pandemic and its implications for our Region, the IDB Group is reviewing its hiring needs and re-prioritizing its areas of talent acquisition. We encourage candidates to continue to apply to the active postings, yet current job openings may be subject to further decisions in terms of timing of the processes, or other actions, in accordance with business needs. Final hiring decisions may also be conditioned to the candidate’s ability to timely relocate to the post of duty at the moment of starting service.” Additional Information

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