Association of Southeast Asian Nations (ASEAN)

Deputy Secretary-General (Economic Community)

Association of Southeast Asian Nations (ASEAN)

Job Description

Duties and Responsibilities: The Deputy Secretary-General of ASEAN for ASEAN Economic Community Department shall oversee the functions for the Directorates and Divisions of the Department, managing development cooperation in economic matters, policy and relations with Member States, ASEAN Dialogue Partners and International Organisations. The DSG also provides policy and procedural advice to relevant ASEAN bodies and initiating projects related to strengthening relations with Dialogue Partners of ASEAN 1. Represent ASEC at external meetings relating to the mandate and priorities of the Secretariat.  Senior Officials, Ministerial meetings, and other key policy decision committees  Recommendations on matters of strategic and policy significance and providing ASEC’s inputs to the relevant meetings to facilitate decision making.  Manage relevant external relationships and develop network of contacts both within ASEAN bodies, Regional and International organisations to facilitate the work of ASEC. 2. Contribute to the collective leadership of the Secretariat.  Model the Secretary-General’s publicly stated “Core Principles” in all work.  Contribute to the overall strategic direction of ASEC to ensure its mandate is effectively fulfilled  Advise the Secretary-General on any matters on which he requests input  Liaise regularly with the other Deputy Secretaries-General to ensure policy and Departmental operational consistency.  Fulfil responsibilities as a member of ASEC’s Executive Committee (ExComm).  Represent the collective position of the ExComm to AEC staff.  Ensure the effective communication of ExComm decisions to AEC staff.  When instructed by the Secretary General, act as Officer-in-Charge of ASEC 3. Provide leadership in aligning the activities of the Department to the overall mandate, role and functions of the ASEAN Secretariat.  Provide leadership and advise to the Directorates and Divisions under the AEC Department  Set performance goals with the Directorate and Division Heads based on the goals and objectives of ASEC and guidance from the Secretary-General.  Communicate clear directions to all those whose cooperation may be needed so as to influence the achievement of Department’s goals as well as ASEC’s role and functions.  Motivate and inspire staff to overcome any political, bureaucratic, and resource barriers in performing their day-to-day activities 4. Prioritise and coordinate the work of the Directorates and Divisions to work collaboratively towards fulfilling ASEC’s mandate.  Set carefully prioritised objectives of the Department for each Financial Year, and direct Directorates and Divisions to develop supporting work plans.  Ensure support for the Directorates and Divisions in accordance with their priorities.  Monitor progress against Sectoral Work plans including the Blueprint, mobilising resources for project activities and monitor compliance with agreements.  Promote dialogue and interaction among all Directorates and Divisions and with other Departments in the Secretariat.  Ensure appropriate mechanisms are in place that enable the Department to respond effectively (within resource limitations) to the requirements of the Departments.  Monitor emerging issues and ensure that work is prioritised appropriately in response to those issues. Where necessary, reallocate resources accordingly.  Regularly assess the performance of the Department in achieving its objectives and take appropriate measures to rectify any shortcomings for subsequent work plans. 5. Ensure continuing professional development by conducting Performance Management and people development practices.  Supervise and conduct Performance Appraisal for subordinates and ensure their continuing professional development.  Conduct performance coaching and counselling to facilitate staff achieving optimum performance.  Continuously develop the competencies of staff through planned programmes and assignments. Please click "Apply Now" button to view job description and further application details  
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