General job description
The Deputy Partnership Manager
will contribute achieving an adequate overall grant management, by:
- Providing Technical Support and counsel to the Senior Partnership Manager as well as program managers and Technical Coordinators among partner organizations
- Following-up cross-cutting issues affecting the implementation phase of the program (including gender and protection mainstreaming)
- Acting as focal point with the donor for technical and casual administrative communication on program implementation and follow-up.
- Ensuring the submission of coherent, quality, and timely reports, according the requirements set-out in the agreement signed with the donor.
The Deputy Partnership Manager will contribute achieving an adequate overall grant management through technical, coordination and administrative inputs. It is expected that the Deputy Partnership Manager facilitates technical cooperation among partners and whenever possible, the harmonization of their work procedures.
Objective 1: Technical support to the Senior Partnership Manager, program managers and technical coordinators among partner organizations
Objective 2: Follow-up cross-cutting issues affecting the implementation phase of the program
- Provide technical, advisory and administrative support to the Consortium Manager to facilitate decision-making process
- Provide relevant updates and information on implementation progress and hurdles to the Consortium Secretariat, but also to the Consortium Members and bodies.
- Set up and follow-up Consortium programmatic documents (assessments, work plans, strategies and guidelines)
- Follow-up the general implementation process and identify with technical coordinators challenges to addressed as well as operational opportunities
- Represent the Consortium Secretariat in Sector Working groups (N&H, WASH, SHELTER, MEAL, RRM)
- In the absence of the Consortium Manager, steer Consortium management committees
Objective 3: Secure communication on program implementation and follow-up
- Focal point within the Consortium Secretariat on the following cross-cutting issues: protection, gender mainstreaming, TPM.
- Elaboration and follow-up of tailored strategies and operational approach under the supervision of the Consortium Manager
Objective 4: Set-up and implement coordinated reporting mechanism
- The Reporting Coordinator will be responsible for backstopping, communicating/answering/ tracking technical requests (requests for approval of BoQs, programmatic information or technical clarification request for CMs consideration and feedback).
- He will develop the necessary tools to keep track on relevant communication and coordinate with CMs to channel Administrative Support Services and programmatic requests.
- He will act as the:
- Internal focal point for partners on assessments, BoQs preparation, operational clarification requests
- Internal focal point for partners on the day-to-day Administration of the consortium (calendar of meetings, minutes, etc.)
- External focal point with OFDA on technical and casual administrative approvals.
- Identify key-positions among partners for the provision of programmatic inputs, alongside challenges and relevant information.
- Define a clear and agreed timeline for internal formulation submission of inputs, formulation, and validation if applicable) in line with the timing, structure and templates requested by the donor.
- Standardize the format and content of the inputs to be provided, fulfilling Donor’s requirements
- Formulate coherent, consistent, and harmonized programmatic reports (informal updates, performance monitoring reports, semi-annual program performance reports, and final report.), in adherence to Donor’ requirements.
- In coordination with the Senior Financial Consortium Coordinator, he/she cross-check will ensure that the information reported in the narrative report of each quarterly report and final report match with the financial statements and provides explanations when, and if, considered necessary.
- University degree (Master’s degree or equivalent) in international relations, political science, law, communications or related field
- Knowledge of Major donor guidelines and regulations
- Strong coordination and organizational planning
- Experience in Project Cycle Management
- Knowledge of AAH technical areas of work (WASH/Nut/Health/)
- Knowledge of MEAL
- Context and risk analysis
- Data analysis
- Effective writing skills
- Minimum 3 years in INGO at coordination level
- Minimum 3 years of experience in reporting for a an overall volume ranging from 10 to 20 M euros per year (Project Officer, Grant Manager, Grant Writer, Reporting Officer as potential previous positions)
- English (excellent writing, editing, and speaking skills); Arabic an asset.
- Excellent Computer skills and full ability to use Microsoft Word and Excel, Power Point, Internet and e-mail skills
- International. The position is based in Syria (Damascus), with probable periods in Beirut (Lebanon), depending on the visa.
We offer immediate incorporation to a dynamic international network with the following remuneration package:
- Formal work contract: 8 months.(could be extended)
- Base: Damascus
- Excellent remuneration package
- In addition, we will offer you a benefit packaged estimated in 20.000 euros/year. This packaged includes:
- * Expatriate insurance (health, live, repatriation, travel, etc.)
- Break flights/trips to defined area: (break per diem: 215 EUR, break travel allowance: up to 400 EUR)
- Yearly holiday return flight ticket
- Accommodation and housing expenses (in guest house)
- Travel costs to and from the mission.
- 25 working days of paid leave per year.
- Extra per month and per child (Under 18 years old): from 100€ to 225€ monthly (according to standard list of Action Against Hunger -Spain).