Job Description

Background Information - Job-specific The primary focus of the unit is running the HQ Contracts and Property Committee (HQCPC) which reviews the award of all contracts in UNOPS over a certain value - including certain non-staff contracts - plus property disposal and write-off requests, and also monitors the functioning of the regional contracts and property committees.  The Deputy Chair reports directly to the Chair HQCPC and at times will fulfill OiC functions when the Chair is absent. The Deputy Chair will have responsibility and ownership for cases both regular and Emergency Procurement (EPP). Emergency reviews are ad hoc and are managed as and when received by the appointed Chair. The position Purpose and Scope of Assignment: 
  1. Corporate function and services

  2. Convene the Review Board

  3. Contract Review

  4. Knowledge Management and Innovation

Functional Responsibilities

1. Corporate function and services.
  • Support the Chair to the formulation of the UNOPS overall strategies and policies in the relevant areas by participating in various committees, preparing documents on policy issues, and acting, as required, in an advisory capacity to the USG/ASG and the ECPO.

  • Oversee the administrative tasks necessary for the functioning of the Review Board, including preparation of budgets, reporting on its performance, strengthening member's qualifications and

  • training amongst others.

  • Support the Chair to plan, recruit and develop committee members with the skills and competencies needed to ensure optimum performance and encouraging the formation of diverse teams in terms of gender and geography.

  • Support the Chair promote teamwork and collaboration by providing committee members with clear direction, objectives and guidance to enable them to perform their duties responsibly, effectively and efficiently.

  • Support the Chair to foster a positive work environment, respectful of both men and women, and ensure that the highest standards of conduct are observed. In partnership with the People and Change Practice Group (PCG) and the Procurement Practice Group (PG), develop and maintain an interactive orientation and training for new committee members, in order to ensure a consistent understanding of committee roles, responsibilities, scope and limits.

2. Convene the Review Board
  • Convene and preside over Review Board meetings in line with the terms of reference and

  • Responsibilities as agreed with the HQCPC Chair.

  • Conduct EPP reviews, including minutes and recommendation preparation, as required and agreed with the HQCPC Chair.

  • Ensure that cases proposed for award are in compliance with the Financial Regulations and Rules and established procedures.

  • Provide general advice on investigations, appeals and delegations in consultation with the HQCPC Chair.

  • Support the Chair to ensure that outputs produced by the Review Board maintain high-quality standards; that reports and meeting minutes and recommendations are clear, objective and provide an accurate reflection of the deliberations and meet required standards to ensure they comply with their mandates. Develop the tools and guidelines to reduce overall workload and increase efficiency of the Review Board. Identify opportunities to promote online integration with HR systems and develop new features in the Review Board online system.

3. Contract Review
  • Support the Chair to maintain a programme of contract review, consistent with the mandate of the Review Board and UNOPS procurement regulations

  • Build awareness of contract review requirements to ensure smooth and timely review and award of contracts. Advise on the evolution of contract review procedures while ensuring the continued

  • relevance and responsiveness to business needs of clients and enhancing the effectiveness of

  • UNOPS as a preferred partner.

  • Encourage a continuous process of assessment and renewal of contracting processes to ensure efficient service and the integrity of process.

  • Assess issues of exposure and adequacy/relevance of control procedures and delegations with

  • cooperation of the General Counsel.

  • Provide guidance on write-off, Asset Management and property disposal oversight while promoting cost effective life cycle management of property and the seamless closure of project cycles.

4. Knowledge Management and Innovation
  • Support the Chair to ensure effective collaboration between the Review Board and internal stakeholders throughout UNOPS.

  • Supporting the Chair coordinate with other UNOPS review boards constantly seek new opportunities to create and implement efficiency measures. Identify trends and suggest improvements in quality of submissions and practices to relevant practice groups and other offices .

  • Identify common issues in Review Board submissions and make recommendations on appropriate actions to reduce the number of issues in collaboration with the Chair.

  • Support the Chair to implement regular reporting mechanisms to identify and respond to identified bottlenecks for both submissions.

  • Support the Chair with the ongoing research, development and implementation of best practice and innovative approaches to avoid duplication of work, simplify the Review Board process and reduce workload.

Education/Experience/Language requirements

a. Education 
  • An Advanced University Degree (Master’s Degree or equivalent) is required.

  • A first-level university degree (Bachelor’s Degree) in combination with 2 additional years of qualifying experience may be accepted in lieu of the advanced university degree.

b. Work Experience
  • A minimum of 7 years of progressively responsible experience in any of the following: supply chain; project/Contract Management; logistics support and Human Resources

  • Candidates with strong UNOPS field experience and/or application of UNOPS rules and regulations are encouraged to apply.

  • Candidates who have experience as a member or Chair of HQCPC or a regional Contracts and Property Committee are encouraged to apply.

d. Languages 
  • Full working knowledge of English, including excellent drafting and editing skills;

  • Knowledge of French or Spanish is highly desirable.

  • Knowledge of another official UNOPS language is an asset.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Individual Contractor Agreement (ICA) Contract level: IICA-3 Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time

  • Applications received after the closing date will not be considered.

  • Only those candidates that are short-listed for interviews will be notified.

  • Qualified female candidates are strongly encouraged to apply.

  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types

  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.

  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post

  • The incumbent is responsible to abide by Security Policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and Development Projects around the world. Our mission is to help people build better lives and countries achieve sustainable development. UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources. Working with us UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines. Diversity With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates. Work life harmonization UNOPS values its people and recognizes the importance of balancing professional and personal demands.
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