Job Description

This position is open to applications from Group 1, Group 2 and all external candidates, provided that requirements regarding professional experience, academic qualifications, language, etc. are fulfilled. TO THE ATTENTION OF EXTERNAL CANDIDATES: External candidates must be legally present in Turkey at the time of application, recruitment and hire. Non-Turkish citizens are required to submit a valid Turkish residence permit to be considered. Your application will NOT be considered if; -      The application form is not duly filled. -      The questionnaire at the end of the application form is not answered. (for external candidates) -      A valid residence permit is not attached to the application. (for non-Turkish external candidates only) Organizational Setting and Work Relationships The Data Management Associate is normally supervised by a professional staff member who provides the incumbent with general guidance and workplans. The incumbent works quite independently with an oversight from the supervisor. S/he may directly supervise some support staff. Contracts are mainly with the colleagues in the same duty station to exchange information and to discuss the work plans. External contacts are with the national and local authorities for gathering and exchange of data. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity. Duties - Manage the use, maintenance and technical support of databases used in the Operation, including planning and overseeing data collection, input and verifications; production of standard and ad hoc reports. - Generate statistical reports based on the standard reporting formats and ad-hoc reports, charts and tables as required by the management. - Provide training, as necessary, to UNHCR staff as well as staff-members of implementing partners in relevant aspects of data management. - May be required to coordinate with the GIS colleagues to ensure that data collection is compatible with GIS. - Archive and backup database systems; ensure security of databases; perform database administrator functions. - Assist in development of new applications/databases needed by the UNHCR Offices/Units in area of responsibilities in order to perform their tasks smoothly. - Ensure that the clients' databases are up-to-date by identifying and keeping what is relevant and accurate in an accessible manner. - May be required to support registration activities including ProGres technical support and on-site assistance. - May be required to support voluntary repatriation activities including reconciliation of VolRep data from country of asylum and encashment centers, verification of Voluntary Repatriation Forms (VRFs) and coordination with VolRep Centers (VRCs) on information issues. - Develop forms and tools for data collection and analysis. - Have access to relevant data and records. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable. Certificates and/or Licenses Information Technology, Data Management (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Not specified. Desirable Not specified. Functional Skills DM-Database Management IT-Computer Literacy PG-UNHCR's Programmes DM-ArcGIS (Geographic Information System) TR-Training/Coaching/Facilitation (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation. Female candidates are encouraged to apply. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). REMUNERATION A competitive compensation and benefits package is offered. The monthly net salary is between TRY 8,100 and TRY 10,165   depending on relevant experience, dependency status and language proficiency. For more information on UN salaries, allowances and benefits, please visit the portal of the Office of HR Management of United Nations. Nature of the Position The scale, severity and complexity of humanitarian needs of people in Syria remain extensive. This is the result of continued hostilities in localized areas, new and protracted displacement, increased self-organized returns and the sustained erosion of communities¿ resilience during close to eight years of crisis. Across Syria, an estimated 11.7 million people are in need of various forms of humanitarian assistance, with certain population groups facing particularly high levels of vulnerability. Whilst there has been a reduction in violence in many parts of the country over the past year, the impact of present and past hostilities on civilians remains the principal driver of humanitarian needs in Syria. Civilians in northwest Syria have endured over eight years of war and hardship, with many civilians displaced multiple times during this period. Of the estimated 4 million people living in northwest Syria, at least 2.8 million people are estimated to require humanitarian assistance, comprising host communities, newly displaced people and people displaced during previous escalations. Since December 2019 around 1.1 milliom people have been displaced in nothwest Syria. Some 840,000 people reportedly remain in displacement in the northern parts of Idleb and Aleppo Governorate. This population comprises many vulnerable groups such as the elderly, persons with disabilities, and female or child-headed households. Though displacement has largely stopped, the humanitarian needs of the people who have been displaced and the pre-existing needs of the wider community remain extremely high. Furthermore, the risk of the continuation of the conflict and the possibility that the fighting will intesify in the near future require contingency and preparedness planning in the case of new displacements. Interaction with Persons of Concern or External Stakeholders The Shelter and Non-Food Items Cluster (S/NFI Cluster) in Southern Turkey is led by UNHCR and co-chaired by CARE, coordinating the efforts of 161 member organizations in the Cross Border Operation (XB operation). The working group has been established at the beginning of the conflict and has been led by UNHCR on July 2014 under the first UN Security Resolution 2165. The Cross Border Operation has been clusterized on March 2015 and covers North West Syria. As per the 2019 HNO, 4.4M people are in need of NFIs, 4.7M people are in need of Shelter and are targeted by the Shelter and Non-Food Items sector through the Whole of Syria Secretariat. Due to the remote management setting of the XB operation of the SNFI Cluster based in Turkey, Gaziantep the expected interaction for this position will focus on cluster members (UN agencies, NGOs and INGOs), Donors, focal points from other XB operating clusters and staff of other UN agencies like for example OCHA, IOM and UNICEF. Reporting and Managerial Expectations The Cluster convenes monthly meetings and technical working groups and addresses shelter and NFI needs by providing in-kind assistance as well as non-conditional/conditional cash or voucher. The cluster supports people in need within displaced, hosting and non-displaced populations through the provision of new arrival kits, construction material, emergency shelter kits during the emergency response and through the rehabilitation of private shelters and collective centers on the medium and longer term. The Information Management Unit provides assistance in addressing operational gaps, avoiding overlaps with the other hubs through the Whole of Syria Secretariat, assisting UNHCR in the sector oriented assessment through the desk and secondary data review and delivering IM training to local organizations.  The reporting requirements of the IM unit focus on communication with the WoS SNFI counterparts, OCHA and other clusters. The Cluster reaches approximately 200,000 individuals per month mainly though NFI distributions and related activities inside Syria. The DMA will report to the Cluster Coordinator and to the support officer. Additional Languages, Skills and Qualifications Arabic would be an asset. The closing date of the job opening is 3 July 2020. Please note that this is a Temporary Appointment for a period of 3 months with the possibility of extension.
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