United Nations Development Programme (UNDP)

Country Office Security Associate

United Nations Development Programme (UNDP)

Job Description

Under the immediate supervision of the Regional Security Adviser (RSA), the Country Office Security Associate (COSA) will provide assistance in the implementation of the Security Plan and all matters relating to safety and security operations and management. The COSA will report to the Regional Advisor" id="link" class="link">Security Advisor (RSA) for functional security matters. It is important to note that the COSA is a local national with vocational experience in security who must always conduct his/her functions in close cooperation with UNDSS and under the direct supervision of and be accountable to the UNDP RSA. Duties and Responsibilities Summary of Key Functions:
  • Assist in implementation of BRH and CO Thailand Security Plan

  • MOSS/MORSS Compliance

  • Threat & Risk Assessment

  • Liaison

  • Programming

  • Sharing Information

  • General Assistance to the CO RSA

  • General Tasks

1. Assists in implementation of BRH and Country Office Security Plan
  • Provide assistance to the BRH and CO in the implementation of the Security Plan, Contingency Plans and the UN Security Framework, including ensuring that all UNDP personnel are covered by relevant Security Plans;

  • In conjunction with the HR Unit, ensure Staff Lists are maintained and regularly provided to UNDSS (in conjunction with the HR unit);

  • Maintain and test UNDP BRH and CO Communications Plan;

  • Maintain Entrance/Exit Check Lists;

  • Administer and test the UNDP BRH and CO Warden Plan;

  • Facilitate security clearances for staff in all UNDP presences in country;

  • In Coordination with UNDSS, ensure availability of updated and adequate procedures for dealing with emergencies involving UNDP staff in all project locations/offices;

  • In coordination with UNDSS be prepared for 24-hour response to all security and safety related incidents involving UNDP staff.

2. MOSS/MORSS Compliance
  • Ensure that UNDP personnel, offices, residences and equipment are MOSS/MORSS compliant;

  • Ensure that all staff members posted to UNDP have completed the BSAFE Training and that records of certificates are maintained with the HR Unit;

  • Provide advice on the selection and procurement of appropriate equipment for security (vehicles, telecommunications equipment, etc). Monitors the procurement, deployment and functionality of the same;

  • Coordinate with the RSA and UNDSS to conduct periodic appropriate security assessments of UNDP premises and equipment and provides advice on shortfalls in security preparedness with recommended improvements and solutions.;

  • Coordinate with the RSA, UNDSS and building occupants in implementing UNDP office security measures and procedures (access control of visitors and vehicles).

3. Threat & Risk Assessment
  • As requested, provide inputs to UNDSS to assist in the preparation of comprehensive Security Risk Assessments (Country, Regional, Site, Project or Individual specific);

  • Under the direction of the RSA and in close cooperation with UNDSS, assists in the conducting of UNDP security risk assessments, evaluations and surveys and advises the CO on security measures for UNDP offices and projects in all locations.

4. Liaison
  • In close coordination with UNDSS, ensure appropriate professional liaison with host government agencies, local authorities responsible for security, law and order, counterparts in UN and diplomatic missions and municipal/traditional leaders.

5. Programming
  • Provides advise on relevant Security Policies and regulations (e.g. MOSS, the Accountability Framework, SOPs and safe and secure practices) to assist decision makers in determining potential effects on UNDP activities;

  • Under the direction of the RSA and in close coordination with UNDSS and the UNDP Management, review the impact of security factors on UNDP Programme Design and delivery, as well as the potential impact that programmes might have on stability and security (both positive and negative), and makes preliminary recommendations regarding possible security needs and improvements.

6. Sharing Information
  • Provide timely and accurate security advice to all staff;

  • Immediately report all security and safety related incidents involving UNDP staff to the RSA and UNDSS;

  • Ensures that UNDP Programme staff members are provided with situation reports and other appropriate security related information generated by UNDSS;

  • Encourage an exchange of security related information with UNDP project staff;

  • Assist in the preparation of UNDP security reports such as the Incident Reports and Weekly Reports;

  • Provides substantive support to the BRH and CO in collecting and updating information with regards to security issues and communicating them to key interlocutors.

7. General assistance to the RSA
  • Maintain routine and confidential correspondence files/documents related to security issues;

  • Takes minutes and/or notes at UNDP Security meetings;

  • Assist in implementation of Business Continuity Management, as required.

8. Other Tasks
  • Provide assistance in the conduct and follow up of investigations and incidents affecting UNDP staff and offices;

  • In close cooperation with UNDSS, provides support in organizing and conducting training briefings and courses on security issues/awareness and preparedness and giving orientation to newly assigned staff members;

  • Represent UNDP at security meetings, as appropriate, in the absence of RSA;

  • Perform UNDP SURGE duties in the sub-region under the direction of the RSA as required;

  • Perform other security-related tasks assigned by the RSA.

Competencies Innovation Ability to make new and useful ideas work Level 3: Adapts deliverables to meet client needs Leadership Ability to persuade others to follow Level 3: Proactively seeks and recognizes contributions of others People Management Ability to improve performance and satisfaction Level 3: Appropriately involves team in different stages of work and decision-making Communication Ability to listen, adapt, persuade and transform Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation Delivery Ability to get things done while exercising good judgement Level 3: Takes responsibility for addressing critical situations and delivering core value Technical/Functional Teamwork Ability to work collaboratively with colleagues to achieve organizational goals Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work Planning & Organizing Ability to identify priority activities/assignments and adjusting priorities Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work Accountability Ability to adhere to organizational rules, regulations and standards Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work Client Orientation Ability to respond to client needs promptly Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work Commitment to Learning Ability to keep abreast of new occupational/ professional developments Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work Required Skills and Experience Education:
  • Secondary Education. University Degree or equivalent in Political Science, Military Studies, Security Management, Management or a relevant field is highly desirable, but is not a requirement.

  • 6 years (with secondary education) or 3 years (with university degree) of relevant experience in security, preferably in the military or police context or related field of work. Prior experience with the UN system or an international NGO is desirable.

Language Requirements:
  • Fluency in English and Thai, knowledge of another UN language is an asset.

  • Knowledge of HF and VHF radio operation

  • Knowledge of host country safety codes

  • Solid computer skills (MS word, Excel, and PowerPoint

  • Valid driver’s license

  • Ability to travel

  • Physically Fit

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