Supply Division is looking for a Contracts Manager, P-4 to support the Covid-19 response.
Contracts Manager (Malaria Prevention & Diagnostics) P4
1 year, Fixed-Term position
Health Technology Centre, UNICEF Supply Division, Copenhagen
UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential. Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.
And we never give up.
This position is situated in UNICEF’s Supply Division in Copenhagen. Supplies are essential to fulfill children's rights. Supporting Child Survival and development programmes around the world, UNICEF-procured supplies are critical in providing for children's health, education and protecting them from abuse, exploitation, and neglect. UNICEF procures and supplies over 5,000 products to address the needs of children.
As well as supporting UNICEF's ongoing programmatic activities, the Supply function provides rapid supply response to emergencies. UNICEF also procures and supplies essential commodities on behalf of governments and other partners in their efforts. These procurement services can also include in-country logistics, Capacity Building, and project management. Ensuring the global availability of essential supplies through influencing markets for lifesaving commodities such as vaccines, Essential Medicines and health products, and implementing a range of supply chain models to ensure these supplies are delivered to children, are two overarching focuses.
How can you make a difference?
The position as Contracts Manager is located in the Malaria Prevention and Diagnostics Unit within the Health Technology Centre. The unit is responsible for the global procurement of Long lasting Insecticides nets (LLINs) and broad range of in vitro medical devices including clinical laboratory items and rapid diagnostics products for different diseases such as (HIV, Malaria , HPV , HCV etc.)
To respond to the increased demand from countries seeking COVID-19 Diagnostics commodities through UNICEF, the Malaria Prevention & Diagnostics Unit (MPD) within the Health Technology Centre (HTC) is seeking surge support capacity with specific reference to Emergency response requirements following the COVID-19 Outbreak.
Under the general guidance of the Malaria Prevention & Diagnostics Unit Contracts Manager, the incumbent is expected to lead the procurement of the Diagnostics segment of COVID-19 Outbreak response commodities in accordance with UNICEF Rules and Regulations and to participate in planning, sourcing, development and execution of procurement of COVID-19 Outbreak response diagnostics commodities, including Coordination of ongoing procurement activities on behalf of the WHO-led Diagnostics and other projects, to support and ensure an uninterrupted, sustainable supply of affordable, quality diagnostics products.
Key responsibilities will be:
- Ensures all procurement activities are in compliance with the UNICEF Financial Rules and Regulations, SD Manual, and all other applicable procurement procedures.
- Review requirements to ensure and competitive qualities, identifies priority activities and assignments; adjusts priorities as required, develops clear goals and resources for completing work.
- Undertakes Market research; Solicits and evaluate bids/proposals/quotations to ensure overall competitiveness, quality and conformity to specified requirements, clarifies offers and negotiates with suppliers, as appropriate.
- Compiles and present procurement data related to COVID-19 Diagnostics, manages the communication with country offices and PS partners related to ongoing procurement / unmet requirements when needed.
- Prepare all relevant supporting documents and recommend approval of the Long-Term Arrangements (LTA) or purchase order; may authorise purposes in line with delegated authority, and, in cases where the amount exceeds authorised signature authority, prepare submissions to the Contract Review Committee.
- Reviews workload and coordinates placement of Purchase Orders and PS cost estimates to ensure quick response to requests received from Country Offices and Procurement Services partners. Coordinate timely delivery of consignment.
- Updates all communication related to COVID-Diagnostics such as Supply notes, and guidance notes when needed.
- Works in close contact with the other Business Centres in Supply Division, ie. Procurement Services, Warehouse and Logistics Centre, Quality Assurance Centre and Finance to ensure successful implementation of the COVID Diagnostics procurement cycle.
- In partnership with QA and Shipping, evaluates suppliers with respect to delivery performance, product acceptability and commercial acceptability.
- Any other duties or assignments as requested by the supervisor.
This job profile contribute to UNICEF SD ensuring effective and efficient planning, development, and procurement strategies for commodities; including contract implementation and management, monitoring suppliers’ performance, worldwide market research, and long term procurement planning in order to achieve the most cost effective means of procurement.
To qualify as an advocate for every child you will have…
- A completed Advanced University Degree (Master’s Degree) in business Administration, commerce or law or technical field.
- Minimum eight years of progressively responsible professional experience including at least three at the international level on the field of the designated center.
- Experience in commercial activities with the public or private sector in developing and industrialised countries.
- Experience with worldwide procurement, contract negotiations, combined with broader economic knowledge.
- Fluency in English.
- Knowledge of another UN language (Arabic, Chinese, French, Russian or Spanish)
For every Child, you demonstrate...
UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies in Communication, Working with People and Drive for Results.
The functional competencies required for this post are:
- Leading and Supervising (level II)
- Deciding and Initiating action (level II)
- Applying Technical Expertise (level II)
- Planning and Organising (level II)
- Following Instructions and Procedures (level II)
UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.
UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.
- This vacancy announcement is open to all (internal and external candidates).
- UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at: http://www.whed.net/
- Mobility is a condition of international professional employment with UNICEF and an underlying premise of the international civil service.
- Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
- Please submit your application by June 14.