United Nations Development Programme (UNDP)

Consultant (The Design and Development of 2019 Annual Report)

United Nations Development Programme (UNDP)

Job Description

 

The UN Capital Development Fund (UNCDF) makes public and private finance work for the poor in the world’s 47 least Developed Countries (LDCs). With its capital mandate and instruments, UNCDF offers “last mile” finance models that unlock public and private resources, especially at the domestic level, to reduce poverty and support local Economic Development. This last mile is where available resources for development are scarcest; where market failures are most pronounced; and where benefits from national growth tend to leave people excluded.

UNCDF’s financing models work through three channels: (1) inclusive digital economies, which connects individuals, households, and small businesses with financial eco-systems that catalyze participation in the local economy, and provide tools to climb out of poverty and manage financial lives; (2) local Development Finance, which capacitates localities through fiscal decentralization, innovative municipal finance, and structured project finance to drive local economic expansion and sustainable development; and (3) investment finance, which provides catalytic financial structuring, de-risking, and capital deployment to drive SDG impact and domestic resource mobilization.

By strengthening how finance works for poor people at the household, small enterprise, and local infrastructure levels, UNCDF contributes to SDG 1 on eradicating poverty with a focus on reaching the last mile and addressing exclusion and inequalities of access. At the same time, UNCDF deploys its capital finance mandate in line with SDG 17 on the means of implementation, to unlock public and private finance for the poor at the local level. By identifying those market segments where innovative financing models can have transformational impact in helping to reach the last mile, UNCDF contributes to a number of different SDGs and currently to 28 of 169 targets.

Overview-2019 Annual Report

The 2019 illustrated Annual Report of UNCDF is an important publication to showcase the programmatic and financial operations and significant achievements of UNCDF to all of UNCDF’s stakeholders. The Report, published in English, is UNCDF’s calling card and is used for outreach and advocacy purposes and to provide information and visibility on its programmes, projects and activities throughout 2019. The Report will be used for interactions with partners, including national governments, donors and civil society representatives worldwide.

The Report will highlight demonstrable results and how these results have impacted the lives of our beneficiaries as well as advanced achievement of the Sustainable Development Goals. Driven by evidence, UNCDF’s impact and results need to be substantiated by progress achieved with illustrations. Special emphasis will be placed on illustrating UNCDF’s added value and specific contribution to the success of the activities, including the organization’s work with partners. The results and impact should reflect programme and project activities, both completed and/or ongoing.

The consultancy entails inputting attractive graphic Design in the report and pictures of UNCDF’s projects around the world to illustrate and highlight the substance of the Report. The selected Contractor will work closely with the Communications Specialist and the Knowledge Management and Communications Analyst.

Duties and Responsibilities

UNCDF requires the services of a Consultant to design and develop the 2019 Annual Report materials. It is important to note that the materials and tools listed under point IV are tentative only and their production will be based on approval of the final output.

Under the supervision and overall guidance of the Knowledge Management and Communications Analyst, and in close collaboration with the Communications Specialist, the Contractor will perform the following tasks:

  1. Conceive art direction for publication.

  2. Develop conceptual graphics based on content and guidance from the communications team.

  3. Submit 2 preliminary layouts for discussion with UNCDF.

  4. Revise the selected layout as discussed with UNCDF.

  5. Design and layout the graphics for the publication.

  6. Submit the publication to UNCDF for proofreading (4 rounds of corrections will be needed).

  7. Ensure all corrections have been inserted.

  8. Obtain a final sign-off from UNCDF before submitting electronic files to the printer.

  9. Prepare PDF for posting, including hotlinks as provided by UNCDF.

  10. Prepare graphics as SVGs, text and other images for online publishing.

  11. Prepare the electronic files for the printer and send files to a designated UNCDF-contracted printer and liaise with printer, as necessary, during printing process, receive and mark up final blueprint with final corrections from UNCDF.

  12. Native files of the Annual Report in compatible Adobe Creative Cloud InDesign/Illustrator.

Specifications

Finished size

25 x 17.5 cm / 9.84” x 6.88”

Expected number of pages in finished publication

Cover: 4 pages

Interior: 32 pages

Number of graphics

12-15

Total Ink Colors

Four colour process

Binding

Saddle stich

Duration of Assignment, Duty Station and Expected Places of Travel

Maximum number of working days: 30 days

Expected Duration of Assignment: 4 to 6 weeks, from 1 July 2020 but no later than 17 August 2020.

Duty station: the assignment is home based.

Travel: No travels are foreseen for this assignment.

Deliverables, Timeline and Terms of Payments

While the timeframe is subject to change, the consultant will be expected to abide by the timeline illustrated below.

Graphic conception of the draft document

10 July

30%

5 days for management review/selection

15 July

Preliminary layout for discussion

24 July

20%

Final draft layout of the report for review

31 July

30%

10 days for management review

7 August

Final report

17 August

20%

Provision of Monitoring and Progress Controls

  • The consultant will primarily be reporting to the Knowledge Management and Communications Analyst, who will provide overall supervision of the consultancy and approve key deliverables.

  • Payments will be made based on the percentage of contract price, in line with the payment schedule above, and upon confirmation by UNCDF that the individual has delivered on the contract obligations in a satisfactory manner based on the completed deliverables stated under the Section V above.

  • Consultancy fees will be paid upon: (i) Submission of invoice and Certificate of Payment (COP) duly approved by the Knowledge Management and Communications Analyst, and (ii) Documented evidences of having delivered the outputs due on the target days of completion, duly accepted in writing by the Knowledge Management and Communications Analyst.

  • Final payment shall require a performance evaluation of the consultant duly accomplished and signed by Knowledge Management and Communications Analyst.

Competencies
  • Ability to design for print and digital;

  • Ability to respond to tight deadlines;

  • Ability to incorporate feedback and work with UNCDF to develop an exceptional final product;

  • Must be willing to follow established brand guidelines;

  • Any artwork and fonts must comply with PCs;

  • Excellent Graphic Design and creative skills;

  • Proficiency in design software;

  • Internet research skills, ability to handle and interpret data;

  • Excellent writing and editing/reviewing skills;

  • Be creative and proactive.

Required Skills and Experience

Education:

  • Bachelor’s degree in Industrial Art, Graphic Design or diploma on completion of training course on professional graphic design.

Experience:

  • At least 5 years of documented professional experience in the fields of Industrial Art and Graphic Design as a Freelance or in a communications agency.

  • At least 5 years of professional experience in the design and production of high quality graphic design of knowledge products and communication materials in a multicultural, international environment, including United Nations, civil society (e.g. Human Rights organizations), development aid agencies in a wide range of disciplines and fields, from both developing and developed countries.

  • Knowledge of Adobe Creative Cloud package (Adobe InDesign, Photoshop, Illustrator, After Effects, Premiere, etc.) for production of high-quality publications, ready-to-print files and electronic versions for web-posting.

  • Strong analytical and writing skills and track record in producing relevant knowledge and communication materials for various target audiences including government counterparts, donors, United Nations organizations, and the general public.

  • Strong interpersonal skills and experience in organizing and facilitating the production of publications.

  • Proven ability and capacity to deliver and meet tight deadlines;

  • Past experience with UN and its agencies is an asset.

Language:

  • Excellent written and spoken fluency in English is required.

Application

Interested individuals should submit the following as proposals in order to demonstrate their qualifications: (NOTE: the system does not allow multiple uploads of document. Applicants must make sure to upload all documents in one PDF file).

Applications may contain the following information:

  • Duly accomplished Letter of Confirmation of Interest and Availability;

  • Cover letter with a summary statement of competencies and in relation to the TOR, earliest availability and a proposed schedule for consultancy;

  • Design portfolio, including a) a brief description of why the individual considers her/himself as the most suitable for the assignment; and b) at least six examples of mastery of basic design principles including typography, line, form, color, pattern, contrast scale, weight; creative Data Visualization capacity, multiple language designs, multiple audience designs and/ or advocacy/campaign designs.

  • Curriculum Vitae or P11, indicating all past experience from similar projects, as well as names and contact details of at least 3 professional referees; (e-mail addresses, telephone numbers).

  • Signed Financial proposal for the full assignment outlining: Total professional fee (including professional fees. Other professional expenses (such as insurance, taxes, etc.). Please use the form available at http://procurement-notices.undp.org/view_file.cfm?doc_id=29916).

Failure to submit all the above mentioned documents may result in rejection of the application.

Evaluation Criteria

Applications will be rated on both technical and financial submissions. The following selection method will be used: Highest rated proposal using the combined scoring method, which assigns the weight distribution between the technical and financial proposals. The overall combined score will be 100 points, where weight distribution shall be 70% technical (30% desk review + 40% interview) and 30% financial.

The Technical Evaluation will entail three key steps, as follows:

Step 1: Longlisting

Applications will be screened and only applicants meeting the minimum criteria below will be longlisted.

  • Bachelor’s degree in Industrial Art, Graphic Design or diploma on completion of training course on professional graphic design.

  • At least 5 years of documented professional experience in the fields of Industrial Art, Graphic Design as a freelance or in a communications agency.

Step 2: Shortlisting by Desk review (Maximum 100 points)

UNCDF will conduct a desk review process to shortlist and technically evaluate the candidates as per the following criteria:

  • At least 5 years of professional experience in the fields of Industrial Art, Graphic Design as a freelance or within a communications agency (35 points).

  • Design portfolio, including a) a brief description of why the individual considers her/himself as the most suitable for the assignment; and b) at least six examples of mastery of basic design principles including typography, line, form, color, pattern, contrast scale, weight; creative data visualization capacity, multiple language designs, multiple audience designs and/ or advocacy/campaign designs (30 points).

  • At least 5 years of professional experience in the design and production of high quality graphic design of knowledge products and communication materials in a multicultural, international environment, including United Nations, civil society (e.g. Human Rights organizations), development aid agencies in a wide range of disciplines and fields, from both developing and developed countries (15 points).

  • Knowledge of Adobe Creative Cloud package (Adobe InDesign, Photoshop, Illustrator, After Effects, Premiere, etc.) for production of high-quality publications, ready-to-print files and electronic versions for web-posting (20 points);

Only candidates obtaining a minimum of 70 points on Step 2: Desk Review will be considered as technically qualified and will be reviewed further for financial evaluation.

Step 3: Financial Evaluation

The following formula will be used to evaluate financial proposal: Lowest priced proposal/price of the proposal being evaluated x 30%.

Step 4: Award Criteria:

The award of the contract shall be made to the individual consultant whose profile has been evaluated and determined as:

a) Responsive/compliant/acceptable; and b) Having received the highest score out of set of weighted technical criteria (70%) and financial criteria (30%).

Both individual consultants and individuals employed by a company or institution are welcome to apply.

Any individual employed by a company or institution who would like to submit an offer in response to a Procurement Notice for IC must do so in their individual capacity (providing a CV so that their qualifications may be judged accordingly).

Women candidates or women-owned businesses are strongly encouraged to apply.

UNCDF is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

 

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
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