World Health Organization (WHO)

Consultant (Provide Technical Expertise on Fleet Management and Road Safety to Who Offices)

World Health Organization (WHO)

Job Description

Purpose of the consultancy The purpose of this consultancy is to provide technical expertise on fleet management and road safety to WHO offices by executing the WHO Fleet Services Management Strategy and any associated improvements in the people, systems, policies and procedures. The role will incorporate a strong focus on building the organizational capacity, and on building cohesive and substantial relationships with regional teams and adapting to fast-changing environments. Background Provide WHO offices with a well-managed and operated transport service, enabling WHO staff to carry out their activities in programs as well as during health emergencies, a Road Safety and Vehicle Management policy has been established globally. WHO Fleet Services (WFS) is supporting WHO offices to roll out this policy with the aim of providing WHO programs with a safe, reliable and cost-effective transport solution when needed. The WFS project relies on 5 key pillars: 1. The WHO fleet will be managed and operated by knowledgeable and skilled staff 2. Tools to measure the fleet’s performance will be put in place. 3. Systematic processes will support transport Managers/Assistants to manage the fleet on a day-to-day basis. 4. Development and implementation of strategies to reduce the number of road traffic accidents and the environmental impact of the vehicles. 5. Use of Key Performance Indicators to measure the performance of the fleet. Planned timelines Start date: November 2020 End date: November 2021 Work to be performed Output 1: Provide technical expertise to WHO country and Regional Office on fleet management, ensuring implementation of WHO policy and wider organizational strategy. Output 2: Ensure the roll out of the Fleet Management System (Tracpoint), establish data reporting mechanisms along the lines of the WFS KPIs. Output 3: Ensure that fleet data from WHO offices such as maintenance and fuel data is captured in the fleet management systems. Output 4: Compile and analyze statistical information, identify trends and developments that will assist in decision-making. Prepare and present fleet management reports for each pilot country. Output 5: Monitor fuel consumption and identify innovative ways to reduce fuel consumption. Output 6: Identify fleet management learning needs and conduct training sessions as required. Output 7: Establish a database and mechanisms to maintain a detailed record of training activities. Output 8: Provide technical advice on Standard operating procedures (SOPs) and guidelines. Output 9: Take active part in the dissemination of SOPs, guidelines and tools developed and guide countries to adhere to WHO policy. Output 10: Coordinate the piloting of the drivers behaviour application in selected countries in close collaboration with Fleet Forum. Output 11: Provide technical expertise on improving efficiency and effectiveness of the fleet as well as reduce the risk associated with fleet operations and road transport. Output 12: Develop a final report including recommendations for follow up. Required Qualifications Education: First University Degree in Business, Finance, Engineering, Procurement, Supply Chain Management, Fleet Management or in a related field. Experience Essential Minimum 5 years experience in Fleet Management and detailed knowledge of industry standards, best practice, preparedness and cost effectiveness. Experience within global, multicultural organizations - public, private or charity sector Desirable Experience or sound knowledge of WHO mandate and goals, or experience in UN organizations/agencies, international institutions or NGOs. Skills / Technical knowledge
  1. Knowledge and effective use of fundamental management concepts, practices, and procedures relative to quality and productivity improvements, training, budgeting and cost control. Ability to synthesize and analyze complex information, and make clear, informed decisions.

  2. Excellent planning, management and coordination skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities.

  3. Strong communication (written and spoken), and interpersonal skills in English.

  4. Ability and willingness to travel if required to WHO country programs (on occasion remote and insecure) and attend external meetings.

  5. Excellent knowledge of Microsoft Office applications.

  6. General knowledge of fleet management systems and technology.

Language Excellent knowledge of English. Knowledge of Arabic will be an advantage. Location The Eastern Mediterranean Regional Office, Cairo, Egypt. Travel (If travel is involved, a medical certificate of fitness for work will be required.) Travel schedule to be defined as required. Priority countries include Sudan, Somalia, Yemen, Iraq, and others. All travel arrangements will be made by WHO – WHO will not be responsible for tickets purchased by the Consultant without the express, prior authorization of WHO. While on mission under the terms of this consultancy, the Consultant will receive subsistence allowance. Visa requirements: it is the consultant’s responsibility to fulfil visa requirements and ask for visa support letter(s) if needed. Remuneration and budget (travel costs excluded) International consultant (Expert Pay band P3 level) Additional Information section: ·This vacancy notice may be used to identify candidates for other similar consultancies at the same level. Only candidates under serious consideration will be contacted. ·Successful candidates will be included in the roster for consideration for future contractual engagement via a consultancy, as they become available. Inclusion in the roster does not guarantee any future contractual relationship with WHO ·A written test may be used as a form of screening. ·If your candidature is retained for interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review. ·For information on WHO's operations please visit: http://www.who.int. ·WHO is committed to workforce diversity. ·WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. ·Applications from women and from nationals of non and underrepresented Member States are particularly encouraged. ·WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice. ·Consultants shall perform the work as independent contractors in a personal capacity, and not as a representative of any entity or authority. The execution of the work under a consultant contract does not create an employer/employee relationship between WHO and the Consultant. ·WHO shall have no responsibility whatsoever for any taxes, duties, social security contributions or other contributions payable by the Consultant. The Consultant shall be solely responsible for withholding and paying any taxes, duties, social security contributions and any other contributions which are applicable to the Consultant in in each location/jurisdiction in which the work hereunder is performed, and the Consultant shall not be entitled to any reimbursement thereof by WHO.
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