International Atomic Energy Agency (IAEA)

Consultant (Division of Budget and Finance - Pillar Assessment)

International Atomic Energy Agency (IAEA)

Job Description

Organizational Setting The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA's scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA's mandate. The Programme and Budget Section plans, coordinates and supervises the timely and accurate preparation of the IAEA's programme and budget documents, ensuring innovative financial policies and strategies and a results-based approach, as well as monitoring the day-to-day implementation of the budget so as to promote effective and efficient use of resources. Main Purpose The Division of Budget and Finance (MTBF) has received notification from the European Commission (EC) regarding 3 new mandatory Pillar Assessments (PA) covering: PA 7 exclusion from access to funding PA 8 publication of information on recipients PA 9 protection of personal data These pillar assessments (linked to audit) are required for future EU funding and are to be completed by end of 2020. The consultant will provide technical advice and ensure that IAEA meets the minimum requirements in order to pass all mandatory assessments. The consultancy services will therefore consist of: 1) Development of Project plan using approved timelines and project deliverables 2) Coordination of activities/tasks of all PAs (7, 8 and 9): a) ensure implementation of the minimum requirements, specified by OLA from the review of the TOR b) monitor tasks and deliverables according to the Project plan 3) Collaboration with OLA in order to implement the actions needed to be done for PA 7. 4) Prepare periodic updates on the project for Senior Management and escalate any issue which represents a risk to successfully passing the 3 PA by yearend 5) Coordinate the actual pillar assessments during the last quarter of 2020. Functions / Key Results Expected Development of a Project Plan - The Project Plan should comprise of the following sections: 1. Documentation of the minimum requirements needed for each of the PAs a. Current structure and policies b. Dependencies with other business owners 2. Full account of current processes a. Existing policies and procedures b. Identifying business owners c. Risks and gaps 3. Recommended actions for business owners a. Establish policies and procedures for implementation by business owners b. Options that could be implemented immediately. c. Identify and develop a long-term plan. Pillar Assessments Provide technical advice on the actual performance of the pillar assessments Provide auditors the documented policies and procedures for each of the PA Ensure efficient coordination among all stakeholders, mainly between auditors and business owners. Qualifications and Experience
  •  University degree in Business Administration, Political Science or International Relations
  • A minimum of 5 years of relevant work experience
  • Extensive knowledge of European Commission agreements
  • Experience with handling European Commission contributions
  • Fluency in written and spoken English. Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian, Spanish) an asset
Remuneration The remuneration for this consultancy is a daily fee of up to a maximum of € 300, based on qualifications and experience. In case duty travel is required within the assignment, a daily subsistence allowance (DSA) and travel costs are provided. Health coverage and pension fund are the responsibility of the incumbent.
Apply Now