United Nations Development Programme (UNDP)

Communities of Practice Coordinator (Open Burning Prevention and Sustainable Waste Management)

United Nations Development Programme (UNDP)

Job Description

 

The UNDP Accelerator Lab is a new initiative and a global learning network established to address the development challenges. The new offering builds on the latest thinking from the fields of complexity science, lead user innovation and collective intelligence to accelerate development impact. The network of Accelerator Labs surface and reinforce locally sourced solutions at scale while mobilizing a wide and dynamic partnership of actors contributing knowledge, resources and experience. The idea is to transform our collective approach by introducing new protocols, backed by evidence and practice, which accelerate the testing and dissemination of solutions within and across countries. This will enable the global community to collectively learn from local knowledge and ingenuity at a speed and at a scale that our societies and planet require. Four key approaches sit at the core of the Labs’ work:

  • Building on locally sourced solutions, finding things that work and expanding on them

  • Rapid testing and iteration to implement what works and go beyond the obvious solutions

  • Combining the best understanding, ideas and expertise to generate collective knowledge

  • Accelerating progress by bringing expertise, creativity and collective intelligence to bear

The UNDP Accelerator Lab is currently implementing “Don’t burn - Compost” project aimed at preventing open burning and promoting composting as a more sustainable alternative for disposal of organic waste.

The “Plastic waste management at the local level” project is implemented by UNDP in Ukraine with financial support provided by the New World Programme, established by the Global Water Challenge (GWC) and the Coca Cola Foundation (TCCF). The project aims to minimize negative impacts and risks to the environment and human health, through promoting sustainable consumption, disposal, and waste management practices at the local level. It also aims to increase the income and employment opportunities of the communities, small-medium size enterprises (SMEs), and individuals from the circular economy approach to managing waste.

Waste management has strong linkages to numerous other challenges as Climate Change, poverty reduction, food and resource security, sustainable consumption and production. Open burning and uncontrolled waste dumping impacts not only air, water and land, but also endanger health of vulnerable local communities. Numerous landfills frequently combust for different reasons, including due to arson or self-ignition of highly flammable methane gas emitted from biodegrading waste. At the same time, scientists warn on the critical deterioration of the water levels and potential drought in the majority of regions of Ukraine, hence the magnitude of fires in natural ecosystems is only expected to grow.

Open burning emits black carbon and other air pollutants that contribute to various respiratory and cardiovascular ailments. In the current Covid-19 crisis, it can also cost the life of a person. New research from Harvard University testifies that an increase of only 1 g/m3 in PM2.5 is associated with a 15% increase in the COVID-19 death rate. A study published last month in Italy also concluded that air pollution is one of the contributing factors to the mortality rate of coronavirus disease.

In this context, UNDP invites applications from highly qualified and experienced Ukrainian professionals for the post of a Communities of Practice Coordinator on open burning prevention and sustainable waste management to support the creation, launch and operation of the community networks. The Community of Practice Coordinator will work closely with the amalgamated communities, UN agencies, and CSOs operating in the project areas.

MAIN OBJECTIVES OF THE ASSIGNMENT

Communities of Practice Coordinator on open burning prevention and sustainable waste management will be responsible for providing Capacity Development support and technical assistance on development and strengthening the communities of practice on open burning prevention and sustainable waste management. The incumbent will also assist UNDP with maintenance and popularization of GIS, Mapping and collective intelligence products for the local communities. The CoP Coordinator will play an important role in fostering strong substantive engagement within and across the CoPs, supporting and providing substantive advice and feedback, and s/he is expected to split the time equally across the work related to three (3) thematic tracks: open burning prevention, sustainable organic waste management and sustainable plastic waste management.

Duties and Responsibilities

DESCRIPTION OF RESPONSIBILITIES / SCOPE OF WORK

Under joint supervision of UNDP Accelerator Lab and Sustainable Development, Energy and Environment Programme Coordinator / Portfolio Manager the Consultant is expected to undertake the following activities:

  • Review the background documents provided by UNDP to obtain a better understanding of the goals and context. Design the logic and maintain organized Agile-team collaboration environment (i.e. cloud solution for Team working documents (e.g. at the Google drive), Chat, task tracker (e.g. at Trello) etc).

  • Facilitate mobilization and engagement of the expert community:

- Map potential experts (volunteers, activists, NGOs, academic community, scholars, students, practitioners and other) in open burning prevention, sustainable management of organic waste (composting, biogas), sustainable management of plastic waste (avoidance, recycling/upcycling/re-use), circular economy and related as agreed with UNDP.

- Reach out to relevant stakeholders and initiate development of thematic expert clusters.

- Actively engage thematic experts to keep them active.

- Facilitate timely, focused, targeted and crosscutting discussions and on/offline events.

- Support the development and implementation of relevant webinars and in person events. Create schedule continuously update it, as well as proactively suggest content of the webinars to be offered for participating communities.

- Ensure sustainability of the expert clusters through identification and training of community leaders, who can continue to drive action after completion of the project (or through other actions, as relevant).

  • Facilitate creation of the Communities of Practice (CoP) (among local communities, homeowner associations, SMEs and more) and foster engagement among members:

- Map potential partners/members across the public and private sectors, reach out to them and build active communities of knowledge sharing and engagement related to open burning prevention, sustainable management of organic waste (composting, biogas), sustainable management of plastic waste (avoidance, recycling/upcycling/re-use), circular economy and related as agreed with UNDP.

- Facilitate timely, focused, targeted and crosscutting discussions and on/offline events.

- Work closely with UNDP to develop a learning strategy for CoPs and, which will allow to document experiences and learnings for future reference in an organized and cohesive manner. Lead the development and implementation of educational webinars and in person events, including those for sharing the best practices from expert clusters to CoPs.

- Engage in continual “behind the scenes” work of connecting with thematic expert clusters, flagging experts to come in where necessary, and supporting development of queries and discussion topics for CoP members.

- Scan the internal and external environment for relevant content and materials for the CoP members. Stay on top of industry trends and keep the CoP updated on the latest news, thinking and findings on the topic.

- Detect and capture any relevant issues from one or more CoPs that could be elevated as an inter-practice discussion.

- On a bi-weekly basis, reach out to all CoPs members with targeted updates (by email, messenger or in social media groups) to bring the most pertinent news and opportunities for engagement to the attention of the CoP members, including, relevant discussions, queries, cross-cutting consultations, workshops, webinars, other materials and events.

- Actively engage with developed CoPs to keep them active.

- Support creation of an online platform to support cooperation and experience exchange.

- Ensure sustainability of the CoPs through identification and training of community leaders, who can continue to drive action after completion of the project (or through other actions, as relevant).

The Consultant will receive from UNDP the performance Indicators for evaluation of results for each Community of Practice at the beginning of assignment. These may include, but not limited to: number of local communities represented by CoP members, population of local communities represented by CoP members, by age and sex, geographic size of area included under project activities and other.

Expected results for Communities of Practice:

- At least 5oo,ooo people (50% women) benefited indirectly from CoP activities (must explain how indirect benefit is achieved)

- At least 2,000 people (50% women) benefited directly from CoP activities (must explain how direct benefit is achieved)

  • Facilitate mobilization of the Local Action Teams/Competence Centers, including, but not limited to community environmental inspectors, voluntary fire prevention teams, composting/recycling/upcycling cooperatives, and similar:

- Provide advice and support to establishment of the local action teams.

- Identify existing initiatives and engage them to join the network.

- Actively engage with the Local Action Teams to keep them active.

- Constantly scan the horizon for new learning opportunities for the teams to strengthen their capabilities.

- Lead the development and implementation of educational webinars and in person events, including those for sharing the best practices from expert clusters.

- Ensure sustainability of the Local Action Teams through identification and training of community leaders, who can continue to drive action after completion of the project (or through other actions, as relevant).

- Synthesis of lessons learned and best practices in community engagement practices.

- Prepare relevant knowledge products pulling from the CoP members’ knowledge, experience and engagements including e-discussion summaries, FAQs, lessons learned overviews, guidance documents and case studies, for reference and use by the community members and beyond.

- Connect the members of CoPs to community activities, such as capacity mapping exercises, individual and group learning opportunities, and lessons learned capture and reuse, in order to identify competency centers and ensure the CoPs are a source of learning and knowledge exchange among members.

- Assist, design and lead CoPs in the process of creating knowledge products, recommendations, toolkits etc.

  • Support maintenance of the “Don’t Burn – Compost” project map combining information on open burning and composting practices in Ukraine and provide ongoing support to expert clusters, local action teams and CoPs on utilizing available GIS mapping solutions:

- Provide webinars to volunteers that will support in mapping of the local hotspots.

- Facilitate crowdsourced contributions from the ground to feed the geo-localized content layer of the map.

- Support in Preparing data sets in formats for ease of understanding and communicating. Prepare summaries of available data for reporting purposes and other documentation needed.

- Support in design and organization of trainings, workshops/meetings for different level of stakeholders in the selected target areas (volunteers, activists, local authorities and more) to build their capacities in using GIS products through webinars, tailored consultations, educational materials and more.

- Conduct general and tailored consultation meetings for CoPs members and expert clusters.

- Support the Analysis of data and contribute to the report on findings

- Coordinate work of the Individual Consultant on developing solutions to open burning practices with a strong focus on composting and other staff and partners as identified by UNDP.

  • Support monitoring and reporting:

- Capture and synthesize the knowledge of participating communities applying collective intelligence approach;

- Conduct community surveys and other types of research to identify and regularly update the baseline and progress indicators of CoPs and local action teams development.

- Develop and implement regular monthly assessments of quantitative and/or qualitative indicators to measure the effectiveness of CoPs and expert clusters work. These may include (but not limited to): number of CoP and local action team members (disaggregated by location, gender), number of local communities in the network and population they cover (disaggregated by location, gender), member retention rate, number of active experts (disaggregated by location, gender), CoPs satisfaction with experts’ advice and other. The list of indicators is to be agreed with UNDP.

- Contribute to the preparation of the progress reports, other monitoring documents and related monitoring meetings. The content of the reports may include (but not limited to): location of open burning activities; motivation of people burning/composting their waste; the frequency of open burning activities / composting / recycling and upcycling; composition of waste being burnt/composted/recycled and demographics of people engaged in those activities, and other related.

To ensure the delivery of the above tasks, the Consultant will:

  • Liaise and ensure constant communication/Coordination with UNDP regarding all aspects of the assignment.

  • Submit all the deliverables for review, comments and approval to UNDP as requested.

  • Hold consultations with UNDP as requested.

  • Identify potential partners among relevant governmental, private sector and NGO stakeholders and participating communities and proactively engage with them, as authorized by UNDP;

  • - Coordination among actors of the Do-not burn Compost project (communities, NGO “Center for Innovations Development”, AccLab, Individual Consultant on developing solutions to open burning practices with a strong focus on composting, partners)

  • Work in close collaboration with UNDP experts and liaise with UNDP’s partner organizations, as instructed by UNDP.

DELIVERABLES

The timeframe and deliverables of the assignment are as follows:

Deliverable #1

Developed concept and the logic of organized Agile-team collaboration environment (i.e. cloud solution for Team working documents (e.g. at the Google drive), Chat, task tracker (e.g. at Trello etc) to be approved by UNDP.

5 working days from the contract signing

Deliverable #2

At least three (3) thematic expert clusters established and supported, uniting minimum 10+ experts each

At least three (3) Community of Practices established and supported (open burning prevention, sustainable organic waste management, sustainable plastic waste management)

At least one (1) Local Action Team identified and mobilized

Design an approach to support cooperation and experience exchange using available free digital tools (i.e. Trello, Google Drive or other) is developed and approved with UNDP

By 30 July 2020

Deliverable #3

At least one (1) discussion, on/offline event, educational workshop for each CoP organized or facilitated, including relevant presentations, agenda, participants list, and visuals prepared.

At least three (3) knowledge products, social media and outreach materials, articles developed, distributed and/or placed at the online platform for the community use.

Bi-weekly Community Snapshots messages to CoP members developed and distributed.

Progress report prepared and provided to UNDP, including Annexes with all outputs produced.

By 30 August 2020

Deliverable #4

At least one (1) discussion, on/offline event, educational workshop for each CoP organized or facilitated, including relevant presentations, agenda, participants list, and visuals prepared.

At least 9 (nine) knowledge products, social media and outreach materials, articles developed, distributed and placed at the online platform for the community use.

Bi-weekly Community Snapshots messages to CoP members developed and distributed.

Monthly report on the activity and composition of expert clusters prepared and provided to UNDP

Monthly report on the activity and composition of CoPs prepared and provided to UNDP.

At least one (1) new Local Action Team identified, mobilized and supported. Monthly report on the activity and support provided to all mobilized Local Action Teams prepared and provided to UNDP

Progress report prepared and provided to UNDP, including Annexes with all outputs produced.

By 30 September 2020

Deliverable #5

At least one (1) discussion, on/offline event, educational workshop for each CoP organized or facilitated, including relevant presentations, agenda, participants list, and visuals prepared.

At least 9 (nine) knowledge products, social media and outreach materials, articles developed, distributed and placed at the online platform for the community use.

Bi-weekly Community Snapshots messages to CoP members developed and distributed.

Monthly report on the activity and composition of expert clusters prepared and provided to UNDP

Monthly report on the activity and composition of CoPs prepared and provided to UNDP.

At least one (1) new Local Action Team identified, mobilized and supported. Monthly report on the activity and support provided to all mobilized Local Action Teams prepared and provided to UNDP

Progress report prepared and provided to UNDP, including Annexes with all outputs produced.

By 31 October 2020

Deliverable #6

At least 9 (nine) knowledge products, social media and outreach materials, articles developed, distributed and placed at the online platform for the community use.

Bi-weekly Community Snapshots messages to CoP members developed and distributed.

Monthly report on the activity and composition of expert clusters prepared and provided to UNDP

Monthly report on the activity and composition of CoPs prepared and provided to UNDP.

Monthly report on the activity and support provided to all mobilized Local Action Teams prepared and provided to UNDP

Progress report prepared and provided to UNDP, including Annexes with all outputs produced.

By 30 November 2020

Deliverable #7

At least one (1) discussion, on/offline event, educational workshop for each CoP organized or facilitated, including relevant presentations, agenda, participants list, and visuals prepared.

At least 3 (three) knowledge products, social media and outreach materials, articles developed, distributed and placed at the online platform for the community use.

Bi-weekly Community Snapshots messages to CoP members developed and distributed.

Monthly report on the activity and composition of expert clusters prepared and provided to UNDP

Monthly report on the activity and composition of CoPs prepared and provided to UNDP.

Monthly report on the activity and support provided to all mobilized Local Action Teams prepared and provided to UNDP

A final report covering the whole assignment, highlighting main results achieved and proposed recommendations and all relevant Annexes with all outputs produced and accepted by UNDP.

By 31 December 2020

Payments are based upon output, i.e. upon delivery of the services specified in this Terms of Reference as follows:

  • 2o% of contract total value will be paid upon completion of the Deliverables 1-2 as per TOR.

  • 15% of contract total value will be paid upon completion of the Deliverable 3 as per TOR.

  • 15% of contract total value will be paid upon completion of the Deliverable 4 as per TOR.

  • 15% of contract total value will be paid upon completion of the Deliverable 5 as per TOR.

  • 15% of contract total value will be paid upon completion of the Deliverable 6 as per TOR.

  • 20% of contract total value will be paid upon completion of the Deliverable 7 as per TOR.

Deliverables will be monitored and certified by UNDP Accelerator Lab and Sustainable Development, Energy and Environment Programme Coordinator / Portfolio Manager

MONITORING/REPORTING REQUIREMENTS

The Consultant will work under the joint supervision of UNDP Accelerator Lab and Sustainable Development, Energy and Environment Programme Coordinator / Portfolio Manager. The consultant will interact with UNDP to receive any clarifications and guidance that may be needed. The Consultant will duly inform UNDP of any problems, issues or delays arising in the course of implementation of assignment and take necessary steps to address them.

UNDP will be the final authority to control the quality and evaluate the work. The satisfactory completion of each of the deliverables shall be subject to the endorsement of the UNDP Accelerator Lab and Sustainable Development, Energy and Environment Programme Coordinator / Portfolio Manager. Each deliverable will be delivered in a draft for comments and feedback before finalization. No reports or documents should be published or distributed to third parties without the approval of UNDP.

The Consultant will duly inform UNDP of any problems, issues or delays arising in the course of implementation of assignment and take necessary steps to address them.

All reports on CoPs should include, but not limited to the following community indicators:

a) CoP members number (desegregated by gender and age group).

b) Number of local communities represented in CoP and their profiles (community population desegregated by gender and age group, number of households in community, average household size, geographic size of area, rural or urban, percent of population employed outside home, number of schools within community and number of students, number of people involved with informal recycling efforts (as available).

All reports on training and workshops should include, but not limited to the information on date, time and agenda, number of people who received training (desegregated by gender), participants feedback, pack of the presentations and recording of the event.

All reports and results are to be submitted to the UNDP in electronic form (*.docx, *.xlsx, *.pptx, and *.pdf or other formats accepted by UNDP). The language of the reports – Ukrainian and English.

Competencies
  • Demonstrates integrity by modelling the UN’s values and ethical standards;

  • Promotes the vision, mission, and strategic goals of UNDP;

  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;

  • Treats all people fairly without favoritism;

  • Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment.

Required Skills and Experience

EXPERIENCE AND QUALIFICATIONS REQUIREMENTS

Education

At least Bachelor’s degree in Social Sciences, Environmental Science, International Relations, Journalism, Communications, Marketing, Linguistics or other related area.

Work Experience

At least three (3) years of relevant experience in knowledge management, communications, advocacy, public relations, partnership building, outreach or related fields.

At least one (1) year of relevant experience in establishing or growing communities of practice, expert clusters or local action teams, and/or community needs assessment and training, and/or implementing projects with communities and/or related fields.

Excellent writing skills, with analytic capacity and ability to synthesize inputs and relevant findings (proven with samples of at least 3 previously prepared reports, articles, briefs, infographics, presentations, leaflets or other outreach/communication materials).

At least one (1) year of previous professional experience in facilitating and/or moderating workshops, webinars, training sessions and other awareness-rising or educational events would be a strong asset.

Experience in managing, implementing, Administration or support to projects and/or initiatives related to sustainable development, energy and environment will be an asset.

Previous relevant experience with UNDP, other UN Agency, international organizations or donors would be an asset (including internship, volunteering, employment, partnership or other type of collaboration).

Language (s)

Fluency in English, Ukrainian and Russian is required.

7. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Applicants shall submit the following documents:

Letter of interest/proposal, explaining why the applicant considers him- or herself the most suitable for the work and providing a brief information on how the work will be conducted and/or approached.

Personal CV or P11, including information about past experience in similar projects/assignments and contact details for referees.

Samples of at least 3 previously prepared reports, articles, briefs, infographics, presentations, leaflets or other outreach/communication materials.

Financial proposal

Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP

 

UNDP documents templates are available at the following link:

https://www.dropbox.com/sh/297e72t7i3v2969/AADDRyUo2uoNrYjuD8NLmdl0a?dl=0

Please note that online system does not recognise Russian or Ukrainian language, information you provide in on-line application should be in English. You may combine your CV, financial proposal and other necessary information in one PDF file and upload the document. Incomplete applications will not be considered.

FINANCIAL PROPOSAL

? Lump-sum contract

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in instalments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and a number of anticipated working days).

Administrative arrangements

Assignment is home-based and the IC will be responsible for his/her own office facilities, any equipment and materials needed for work.

Travel costs

All envisaged travel costs, including those to join duty station, must be included in the financial proposal. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

As assignment is home based, travel is not envisaged, but if the need arises it will be by mutual agreement. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

Logistics arrangements for the events, where participation of the Consultant is requested by UNDP as per this TOR, to be provided by UNDP and shall not be included in the financial proposal.

EVALUATION CRITERIA

Technical evaluation – Total 70% (max 70 points)

Criteria A: Education- 10points max

At least Bachelor’s degree in Social Sciences, Environmental Science, International Relations, Journalism, Communications, Marketing, Linguistics or other related area

{10 pts – Specialist/Master’s degree in the relevant field or higher; 7 pts – Bachelor’s degree in the relevant field};

Criteria B: Work Experience – 40points max

At least three (3) years of relevant experience in knowledge management, communications, advocacy, public relations, partnership building, outreach or related fields - 15 points max

{up to 16 pts – 8 years and more; 13 pts – 6-7 years; 12 pts – 3-5 years);

At least one (1) year of relevant experience in establishing or growing communities of practice, expert clusters or local action teams, and/or community needs assessment and training, and/or implementing projects with communities and/or related fields 14 points max

{up to 15 pts – 6 years and more; 13 pts – 4-5 years; 12 pts – 1-3 years};

Experience in managing, implementing, administration or support to projects and/or initiatives related to sustainable development, energy and environment will be an asset. - 3 points max

{3 pts – yes; 0 pts – no experience};

At least one (1) year of previous professional experience in facilitating and/or moderating workshops, webinars, training sessions and other awareness-rising or educational events would be a strong asset. - 3 points max

{3 pts – yes; 0 pts – no experience};

Previous relevant experience with UNDP, other UN Agency, international organizations or donors would be an asset (including internship, volunteering, employment, partnership or other type of collaboration) - 3 points max

{3 pts – yes, 0 pts – no experience}

Criteria C: Technical Skills – 20 points max

Writing skills - 15 points max

Excellent writing skills, with analytic capacity and ability to synthesize inputs and relevant findings (proven with samples of at least 3 previously prepared reports, articles, briefs, infographics, presentations, leaflets or other outreach/communication materials)

{up to 15 pts – 5 and more samples, 13 pts – 3-4 samples};

Language Skills 5 points max:

Fluency in Ukrainian, Russian and English

{5 pts – Fluency in English, Ukrainian and Russian}

Maximum available technical score - 70 points.

Selection method: desk review with validation interview, for the candidates obtaining at least 49 points.

EVALUATION METHOD:

Cumulative analysis

Contract award shall be made to the incumbent whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight: 70%

* Financial Criteria weight: 30%

Only candidates obtaining a minimum 70% from the maximum available technical score (49 points) would be considered for the Financial Evaluation

The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:

30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].

The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal will be considered as the most compliant offer and will be awarded a contract.

Additional requirements for recommended contractor:

Recommended contractors aged 62 and older shall undergo a full medical examination including x-ray, and obtain medical clearance from the UN-approved doctor prior to taking up their assignment. The medical examination shall be paid by the consultant.

BSAFE course must be successfully completed prior to commencement of contract.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
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