Commodity Procurement Associate


Job Description

Chemonics seeks a Commodity Procurement Associate (CPA) in support of the Global Health Supply Chain – Procurement and Supply Management (PSM) project in Arlington, VA. The CPA is primarily responsible for interfacing with the PSM Country Programs team and Global Supply Chain (GSC) team on field-based commodity procurement. This is an exciting opportunity for individuals who are eager to learn and have a keen interest in supply chain and procurement. The CPA will manage their portfolio of PSM countries which will include activities such as reviewing forecasts and supply plans; receiving requisition orders (ROs) from field offices, coordinating technical and financial validation of the ROs, coordinating with the GSC team on fulfillment methodology, and working with field offices to obtain client approval. The CPA is responsible for tracking orders through to receipt of proof of delivery and working across multiple teams including field offices, project management, procurement, planning, quality assurance, and logistics.We are looking for individuals who have a passion for making a difference in the lives of people around the world! Responsibilities include:
  • Learn the roles and responsibilities of GSC team members and understand how to obtain country-specific commodity information within the GSC system

  • Learn Chemonics’ and USAID’s requirements for approving health commodity procurement and distribution

  • Obtain a basic knowledge of health commodity products, including the main categories and types of health commodities PSM procures, and work to improve increase familiarity with products

  • Complete an initial review of supply plans and develop an understanding of PSM forecasting and supply planning systems (e.g. Pipeline, Quantimed) in support of submission of supply plans and orders against established plans by field offices

  • Work with field offices to ensure they are adhering to PSM’s established order lead times and provide feedback and flag concerns where necessary

  • Coordinate processing of ROs and monitor throughout RO life-cycle as well as ensure visibility of RO status to internal and external stakeholders

  • Liaise closely with GSC teams for order management and achievement of project cycle time metrics

  • Identify potential order and/or stock transfers to balance cases of overstock and under-supply

  • Coordinate late order triaging against inventory levels and contextual information with field offices, project management units and procurement teams

  • Communicate regularly on field updates and commodity procurements to ensure order visibility for supported countries and share up-to-date information and needed actions

  • Track ROs in PSM’s management information system (ARTMIS)

  • Conduct a monthly review of the commodity portion of the monthly financial statements alongside the project management unit to help support budgeting and commodity funding tracking

  • Work with field offices and the Catalog team to ensure addresses within ARTMIS are accurate, kept up-to-date, and properly reviewed against ROs when updates are made

  • Partner with Deliver/Return and field office teams to share and maintain knowledge of country specific importation processes, especially regulations and processes for obtaining waivers

  • Notify the Commodity Procurement Manager of data inaccuracies to help ensure ARTMIS reflects accurate/current order status information

  • Report Incident Risk/Continual Improvement Situations that involve portfolio countries and participate in Quality Management Team process for solutions and improvements

  • Support the Forecast and Supply Plan team to improve the internal review process and continually work to involve forecast and supply plans within order management

  • Bachelor’s degree, preferably in supply chain or related area, or equivalent work experience

  • Minimum 1 year of experience, preferably in procurement, and/or supply chain

  • Demonstrated resourcefulness, organizational skills, problem-solving skills and initiative to learn

  • Demonstrated ability to communicate clearly and concisely both orally and in writing, and lead effective meetings, presentations, and training courses

  • Strong MS Office skills, attention to detail, and basic VBA and/or PowerBI experience preferred

  • Ability to work both independently and as part of a team

  • Experience living or working in developing countries preferred

  • Exposure to Federal Acquisition Rules preferred but not required

  • Willingness to work overseas for up to 4 weeks per year preferred

  • Demonstrated independent thinking, judgment, and respect for others

  • Demonstrated leadership, versatility and integrity

  • English fluency required, secondary language fluency desired

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