United Nations Development Programme (UNDP)

Chief Technical Advisor/Project Manager

United Nations Development Programme (UNDP)

Job Description

Border Management is regarded as being one of the most priority areas of the EU Accession process for Turkey. Upon membership to the EU, Turkey’s eastern borders will be the external borders of the Union, so management and implementation of comprehensive border security is important. The management of the eastern borders is not an easy task due to geographical and climate conditions in that region of Turkey. Moreover, this region has been used as an illegal crossing route and in order to provide the border security in this region, landmines had been laid to prevent illegal border crossings, smuggling and resulting security challenges. Now, these landmines constitute a very serious threat for border management in that region.

The landmines are located along the Armenian, Nakhcevan, Iranian, Iraqi and Syrian Borders and hinder the provision of an efficient border management system in those areas. In addition to the humanitarian concerns, these landmines limit Turkey’s operational capacity in the border areas. They prevent the establishment of well-functioning border surveillance systems and as a result lead to decreased efficiency in the fight against illegal movements, cross-border crimes and smuggling. For these reasons, demining is seen as an indispensable part of the border management reforms. Turkey aims to have these landmines cleared to provide a more secure way of protecting the borders via technologically supported border surveillance systems to achieve the targets set out by European Union for a good functioning border management system.

Within this framework, having an ultimate objective of contributing to the social and economic development through demining and more secure borders in Eastern Turkey, the Project entitled “Technical Assistance for Socioeconomic Development through Demining and Increasing the Border Surveillance Capacity at the Eastern Borders of Turkey” was developed in 2014. Phase III of this project will commence in 2020.

The National Mine Action Center (TURMAC), Ministry of Interior and Turkish General Staff (Land Forces Command) are the main beneficiaries of the Project. UNDP will provide technical assistance for the efficient and effective implementation of the Projects through a Project Document signed with the Government of Turkey for Non-Technical Survey (NTS), and a Grant Agreement signed with the European Union for Demining and Increasing the Border Surveillance Capacity at the Eastern Borders of Turkey.

The Chief Technical Advisor/Project Manager will manage these two projects and lead the Technical Assistance Team.

The Chief Technical Advisor/Project Manager shall be the Leader of the Project Technical Assistance Team and report to the UNDP Deputy Resident Representative through the UNDP Inclusive and Democratic Governance Portfolio Manager.

Duties and Responsibilities

The Chief Technical Advisor/Project Manager shall be the Leader of the Project Technical Assistance Team. The Chief Technical Advisor/Project Manager will work with TURMAC to ensure project management issues are rapidly and efficiently negotiated and resolved. His/her functions include managerial, supervisory and representative functions on the Project. In specific terms, the Chief Technical Adviser/Project Manager will be responsible for the following areas including project management, Coordination and monitoring, reporting and partnership development.

 

1. Project Management, Coordination and Monitoring

  • Leads the successful execution and implementation of the project towards achieving the expected outputs as indicated in the Project Document, EU Contract and Annual Work Plans.

  • Coordinates operations, resources and administrative support of the Technical Assistance Team (TAT).

  • Coordinates all project meetings and annual reviews.

  • Plans and arranges, in consultation with UNDP, the procurement of project services in line with agreed procedures.

  • Ensures project communication is in accordance with the visibility rules of the EU and communication standards of UNDP.

  • Leads the coordination, planning, documentation, accreditation and implementation processes of commercial contractors in cooperation with technical demining experts in the TAT, including but not limited to the following:

  • Drafting of task dossiers

  • Authorising accreditation/certification of commercial contractors

  • Approving implementation plans

  • Coordination with the senior management of the Demining contractors and the Quality Assurance / Control Service providers, and the NTS contractor.

  • Undertakes periodic field monitoring visits and provide timely feedback to all staff and partner organizations.

2. Financial Resources Management

  • Leads operational and financial resources management of the project in line with the Projects’ Documents and in accordance with UNDP rules and regulations along with EU rules and regulations, specifically focusing on the achievement of the following:

  • Accountable use of project funds.

  • Oversight of financial management through Atlas, including purchase orders, requisitions and payments;

  • Provision of effective services to counterparts including fair and transparent procurement, efficient logistics and sound financial management;

  • Oversight of all administrative, financial and budgetary aspects of the projects.

  • Being responsible for budgets and ensuring strict and consistent application of UNDP rules and regulation

  • Coordinates annual and quarterly financial statements.

  • Coordinates TAT to keep records, file and archive all finance-related activities and documents.

  • Monitors the progress against Annual Work Plan and agrees on necessary budget revisions.

3. Human Resources Management

  • Ensures strategic human resources management focusing on achievement of the following results:

  • Supervising the work of TAT and works within agreed budgets.

  • Project compliance with corporate human resources policies and strategies.

  • Optimal staffing of the project.

  • Efficient recruitment processes.

4. Support to Technical Issues

  • Supports all field based mine action activities including NTS, mine clearance, quality management and risk education through a detailed understanding of current mine action best practices and the ability to translate this knowledge into the context of mine action in Turkey in compliance with Eastern Border Mine Action Standards (EBMCS) and national laws with the inputs provided by the technical demining experts in UNDP’s Technical Assistance Team and in close coordination with the TURMAC.

  • Supports the TURMAC in the development of mine action policies and procedures as necessary.

  • Supports the TURMAC in the development of risk education and awareness training with Civil Society Organisations.

5. Reporting

  • Reports on all issues related to project management and implementation, to the UNDP Deputy Resident Representative, through the Inclusive and Democratic Governance Portfolio Manager.

  • Prepares technical and other documents as required.

  • Provides monthly/ quarterly/ annual progress reports on project activities, financial reports and final report of expenditure for the project to be submitted to the donor through Inclusive and Democratic Governance Portfolio Manager.

  • Provides project briefing papers as requested by UNDP and the executing agency.

6. Partnership Development

  • Supports the Inclusive and Democratic Governance Portfolio Manager in encouraging liaison between the concerned Ministries, UNDP, donors and any other concerned agency/organization regarding the project activities.

  • Maintains regular contact with EU and Government of Turkey as donors in support of and in coordination with the Inclusive and Democratic Governance Portfolio Manager.

Competencies

Core

Innovation

Ability to make new and useful ideas work

Level 5: Creates new and relevant ideas and leads others to implement them

Leadership

Ability to persuade others to follow

Level 5: Plans and acts transparently, actively works to remove barriers

People Management

Ability to improve performance and satisfaction

Level 5: Models high professional standards and motivates excellence in others

Communication & Relationship Management

Ability to listen, adapt, persuade and transform

Level 5: Gains trust of peers, partners, clients by presenting complex concepts in practical terms to others

Delivery

Ability to get things done while exercising good judgement

Level 5: Critically assesses value and relevance of existing policy / practice and contributes to enhanced delivery of products, services, and innovative solutions

Technical/Functional

Originate

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Negotiation

Ability to reach an understanding, resolve point of difference, or gain advantage in the outcome of dialogue

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Relationship Management / Partnerships

Ability to engage with other parties, agencies,donors, and other development stakeholders and forge productive working relationships

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Advocacy and Outreach

​Ability to communicate the value of the programme; Ability to manage the spread of information between the UNDP and the public

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Development Planning

Knowledge of development planning processes and the ability to apply to strategic and/or practical situations

Level 5: Originate: Catalyzes new ideas, methods, and applications to pave a path for innovation and continuous improvement in professional area of expertise

Required Skills and Experience

Education:

Master’s Degree in social sciences, economics, management, engineering or any other relevant discipline (In the absence of a Master’s Degree, 2 additional years of working experience is required along with a Bachelor’s Degree.)

Experience:

General professional experience:

The Project Manager shall have seven (7) years proven experience in working with senior government personnel and commercial contractors, preferably as a UNDP Project Manager.

Specific professional experience:

  • S/he should have a minimum of seven (7) years professional international experience (as staff of an international organisation and/or past recruitment under a project of an international organisation), including at least 5 years of experience in mine action.

  • S/he should have at least 5 years of project management experience with a proven track record.

  • S/he should have at least 5 years of experience in the application of International Mine Action Standards (IMAS).

  • S/he should have team leading experience in an international project.

Language Requirements:

Full proficiency in English (written and spoken)

Skills:

  • Holds a PRINCE 2 certificate or equivalent Project Management qualification.

  • Computer literacy in Microsoft Office applications and web-based management programme

Qualified women candidates are encouraged to apply.

The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that;

  • human rights and gender equality is prioritized as an ethical principle within all actions;

  • activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;

  • any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;

  • differentiated needs of women and men are considered;

  • inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is create;

  • necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Disclaimer

Important information for US Permanent Residents ('Green Card' holders)

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UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

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