World Health Organization (WHO)

Budget & Finance Assistant

World Health Organization (WHO)

Job Description

To provide accounting policy guidance and income/award and budgetary management and support across the SEA Region. Ensure effective financial controls exist and are properly managed. Ensure income is managed appropriately for all sources of funding, and advise budget centers on all aspects of income and awards management. Monitor the general ledger and sub ledgers and take action where necessary to correct errors. Coordinate the monthly and annual financial closure processes at country and regional level. DESCRIPTION OF DUTIES Under the overall guidance of the Budget and Finance Officer (BFO) and direct supervision of National Professional Officer, Finance, the incumbent performs a range of standardized tasks to support Finance functions such as: 1. Main tasks of the positions specifically related to Staff Health Insurance (SHI): a. Review all SHI claims and invoices to ensure that all required background documentation is correct and included in the claim, record all SHI claims in control sheet and enter claims in HIIS or other computerized system with correct coding. b. Provide assistance in relation to the Surveillance Committee Meetings. c. Prepare SHI letters, certificates, payment vouchers and respond to queries from participants. d. Assist with calculations and preparation of vouchers relating to health insurance of Special Services Agreement (SSA) holders and Group Life Insurance (GLI) of participants.e. Maintain and file SHI records to facilitate easy retrieval. 2. Advise staff regarding staff health insurance matters. 3. Draft comments/correspondence related to the incumbent's area of work. 4. Provide back-up support to other BFU staff and perform any other task as assigned by the supervisor. REQUIRED QUALIFICATIONS Education Essential: Completion of Secondary school education Desirable: Diploma/certificate of specialization in accounting an advantage. Training in Computer Applications including excel. Experience Essential: At least three years' experience in accounting clerical work. Desirable: Experience in a UN Organization or International Organization with proficiency in Microsoft Excel. Skills -- A good understanding of WHO procedures and ability to understand/interpret WHO's Staff Health Insurance rules and e-Manual provisions related to SHI;--Understanding of WHO automated Accounting System (GSM) and accounting principles in general, an advantage; -- Knowledge of Excel spreadsheets and its application for conversion of data into user friendly reports. WHO Competencies
  • Teamwork

  • Respecting and promoting individual and cultural differences

  • Communication

  • Moving forward in a changing environment

Use of Language Skills Essential: Expert knowledge of English. REMUNERATION WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 608,064 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave. ADDITIONAL INFORMATION
  • This vacancy notice may be used to fill other similar positions at the same grade level

  • Only candidates under serious consideration will be contacted.

  • Please note applications should be submitted through WHO's online recruitment portal. Please visit www.who.int/careers to complete an online profile and to apply to this vacancy.

  • A written test may be used as a form of screening.

  • The written test for shortlisted candidates will tentatively be held during the week of 23 December 20019. Candidates are advised to make themselves available during that period.

  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/united nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

  • For information on WHO's operations please visit: http://www.who.int.

  • WHO is committed to workforce diversity.

  • WHO's workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.

  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

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