Mercy Corps

Budget and Financial Analysis Coordinator

Mercy Corps

Job Description

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.

Program / Department Summary

Mercy Corps works in places of transition, where conflict, disaster, political upheaval, or economic collapse present opportunities to build more secure, productive, and just communities. Providing Emergency relief in times of crisis, we move quickly to help communities recover and build resilience to future shocks, and promote sustainable change by supporting community-led and market-driven initiatives. Recognizing both the great potential and the complex challenges faced by the Middle East, since 1989 Mercy Corps has been implementing a range of humanitarian assistance and development programs tailored to the specific needs of the region and of those communities where we work.

General Position Summary

The Budget and Analysis" id="link" class="link">Financial Analysis Coordinator (BFAC) is a senior member of the Central Finance Unit (CFU) for Syria Program and takes the thematic lead or sub unit functions related Budgets and Financial Analysis management. The BFAC works collaboratively with other team members to ensure compliance with Mercy Corps internal policies and procedures as well as donor regulations. She/he works under the direction of the Budgeting and Financial Analysis Manager and is responsible for all Budgets and Financial Analysis functions based on the job specifications below. The BFAC, in support of programs and other relevant departments, provides timely and accurate reports that assists the overall management of the Syria grant portfolio. The post holder should be forward looking, self-driven, operating under minimum supervision, and critical thinker in the team. Furthermore, considering the various changes around adaptive management and any expected systemic changes, the post holder should be agile to cope up with those changes. The post holder should be committed to train/coach relevant staff members on budgeting and financial analysis related business.

Essential Job Responsibilities

  1. Specifics:

  2. Support the development of the Master Budget sheet (program activity cost plus running/recurring costs) and review/analyze the status of secured grants and funding gaps. Develop a dedicated Support Cost (recurring cost/shared cost) master sheet on salaries, benefit, vehicle running cost and other office running costs for the whole country program and indicate how each one of them is funded by different grants, the charging codes (Fund & LIN code) including the grants charging period (from –to)

  3. Maintain and update the staff cost analysis database that captures all staff budget LOEs in each grant and provide analysis on staff cost coverage and funding gaps

  4. Based on the computerized accounting info detailed Budget Versus Actual, award portfolio status or similar reports, perform further analysis on elapsed periods vs burn rate (fund utilization rate) and play an advisory role to the budget roles on indicative basis so that the program implementation follows the Program Management Minimum Standard guides that we are on scope and on budget

  5. Work closely with all program team in any new proposal development and ensure that at all time, primarily budgets are presented with the internal format before they are converted to the donor format

  6. Work closely with the budget holders on phased budget system (breaking down budgets by quarters or years or as required by month) so the planned activities for the quarter or a month is aligned with the phased budgets. Support budget holders in all of forecasting or reforecasting business

  7. Work closely with the budget holders on all budget modification requests or country level budget consolidation work

  8. Ensure that the Regional Level Team members who directly or indirectly work for the Program, their salary, benefit and travel costs provisions are covered in the existing budgets as well as during new budget development

  9. Work closely with the relevant finance managers and budget holders on the monthly cash flow projection based on the due dates established by HQ – therefore, the country level monthly cash flow request is adequate to run the operations without interruption

  10. Verify that program-related purchase requests and personnel recruitment forms that are subject to financial review are adequately funded and are allowable costs. Provide budget codes to staff relative to staff costs, general travel and training, as well as support on other programmatic coding requirements

  11. Perform high level ledger scrub or sensibility checking of transactions on the BVA so that they are reasonably included in the specific grant Budget Versus Actual (BVA)

  12. Follow-through all outstanding financial actions, including monthly reclassifications, from relevant parties to ensure that deadlines are met and issues are addressed with high level of analysis, efficiency and quality

  13. Participate in any budget related meetings or consultations as may be necessary to achieve the objectives of the role and continuously provide active support to all functional units

While the above are the specifics around this Positions Description, the post holder is also expected to perform any other task that may be reasonably assigned by the supervisor.
  1. Personal Leadership

  2. Consistently demonstrate flexibility, resilience and ability to maintain positive relationships and composure, even under difficult circumstances

  3. Excellent activity planning, prioritization and implementation skills and commitment to deliver against agreed deadlines

  4. Ability to work independently with minimum supervision and deliver against team objectives

  5. Maintain high ethical standards and treat people with respect and dignity

  6. Demonstrate an awareness of his/her own strengths and development needs

  7. Team Management

  8. Create a sustainable work environment of mutual respect that attracts motivated, skilled and effective team members and enables them individually and collectively to strive to achieve excellence

  9. Supervise a diverse team of direct and indirect reports in field offices

  10. Contribute to country team-building efforts; build constructive internal relationships; help team members identify problem-solving options and ensure integration of all team members into relevant decision-making processes

Organizational Learning

As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the Design, monitoring and evaluation of our field projects. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

Knowledge and Experience

  • A BA/S or equivalent in accounting or finance required; advanced degree preferred

  • At least 5 years’ experience in Grants Management from diverse donor source, as well as an understanding of key institutional donor regulations such USAID, DFID, EC, ECHO is required, among total year of experience At least 4+ years of progressive Financial Management experience, including supervisory experience required

  • Strong accounting skills and internal control procedures

  • Prior management experience and strong organizational skills

  • Advanced computer skills in MS Office programs, particularly Excel

  • Effective verbal and written communication, multi-tasking, organizational and prioritization skills

  • Excellent oral and written English skills required

  • Ability to work effectively with an ethnically diverse team in a sensitive environment

Success Factors

The successful candidate will have an ability to interact effectively across international and national program and finance teams successfully, both in a managerial as well as training capacity. S/he will be able to support programmatic objectives with timely and meaningful financial information, have a demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities. An impeccable professional standard of finance and procurement ethics and the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The BFAC must be willing to travel regularly to Mercy Corps field offices and project sites. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations. Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.
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