World Bank

Board Operations Officer

World Bank

Job Description

Are you a passionate advocate for education with honed technical skills? Do you want to make a difference in the lives of children in the world’s poorest countries? The Global Partnership for Education would like to hear from you. Established in 2002, the Global Partnership for Education ("GPE”) has grown and evolved to become the premier partnership focused on Basic Education in developing countries. Its members include 68 of the world's poorest developing countries, over 30 bilateral, regional, and multilateral agencies; Development Banks; the private sector; civil society groups; and teachers’ organizations. The Board of Directors is GPE's governing body, sets its policies and strategies and approves all funding. The mission of GPE is to galvanize and coordinate a global effort to ensure that every child receives a quality basic education, prioritizing the poorest, the most vulnerable and those living in fragile and conflict-affected countries. To that end, GPE helps its member countries to develop and implement sound education sector plans and has allocated approximately $4.7 billion in education grants to date. With over 100 staff, the GPE Secretariat is hosted by the World Bank in Washington, D.C. and a small but growing team in Europe. The Board Operations Officer will report to the Senior Board Operations Officer. The position entails direct interaction with Board and Committee members, and other Secretariat team members. The position’s overall focus is on enabling an effective and efficient business framework in support of the oversight and decision-making roles of the Board and its sub-Committees for the delivery of strategic priorities. The Board Operations Officer position is based in Washington D.C. or Paris, France. Duties and Accountabilities: Under the guidance of the Senior Board Operations Officer, the duties and responsibilities of the Board Operations Officer include the following: Governance policy and procedures • Support the updating of governance policies and procedures, as needed, benchmarking with similar organizations and learning from best practices in the field. • Assist in the provision of governance and in responding and reporting on governance mandates while engaging with a range of internal and external stakeholders. • Support the planning of work for the Governance Team, including establishment and updating of internal systems and dashboards to track Board and Committee decisions, track progress in the delivery of the Governance Program of Work. • Prepare analytical documents, policy briefings, concept notes, operational plans, and other support materials, as required. • Prepares and conducts and initial review of Board and Committee documentation in consultation with authors to ensure that (i) content is focused and facilitates Board decision-making, (ii) that recommendations are clear and comply with governance policies and procedures and (iii) that document formatting and numbering comply with set standards. Board and Committee Meetings Support • Assist in the preparation of Board meetings, including through providing organizational and analytical support as required. • Support operation of Board meetings or other Board sub -Committee meetings as appropriate to ensure (i) agreed standard of meeting conduct, (ii) clear and accurate recording of decisions, (iii) adherence to procedures, (iv) accurate and timely recording of requests by the Board or other Board sub-Committee, and inclusion of such requests in Board, sub-Committee and Secretariat work programs as appropriate. • In collaboration with the Board Operations Analyst, ensure that Board and Committee rosters are kept up-to-date and that Board and Committee orientations and materials are conducted and provided within set timelines. • In collaboration with the Board Operations Analyst, ensure that Board documents, decisions and policies are posted on GPE website as they become available and ensure that Board and Committee documents are archived in accordance with set standards. Engagement • Liaise with staff within the Secretariat on governance, providing technical input and advice upon request. • Support the governance team engagement in internal meetings and other relevant fora as required. • Assist with outreach to a wide diversity of stakeholders and partners on governance matters, as required. Other activities as required in support of the work of the Governance Team Selection Criteria • MA/MS degree or equivalent in a relevant field of study (Law, public policy, economics or other related fields), with a minimum of five (5) years of experience. Eight (8) years of experience is preferred, including direct experience in international development and multi-stakeholder partnerships. • Experience with Corporate Governance, including institutional policies and operational processes and procedures and demonstrated skill at handling complex, process-related work. • Experience working with government and other partners, including bilateral donors, multilateral organizations, and NGOs. • Direct experience working in international development accompanied by a solid understanding of international aid. • Ability to maintain a sense of perspective when working under pressure, to remain calm in difficult and stressful situations. • High level of integrity and track record in handling confidential matters. Show proof of discretion, tactfulness and flexibility in dealing with governance bodies and senior officials. • Ability to work under pressure, under strict timelines in a fast-paced environment, with high quality, attention to detail and timeliness. • Ability to read and communicate (written and spoken) fluently in English; the ability to read and communicate in French (preferred) or Spanish is required. Competencies: • Teamwork (Collaboration) and Inclusion - Works collaboratively with colleagues to achieve organizational goals; Experience of establishing strong working relationships with colleagues from different functions and cultures; Team-player with a proactive and can-do attitude. • Organization/Project Management: organizes large amounts of information by creating and maintaining well organized systems; follows logical approaches to completing work; brings a project from inception to successful completion; translates strategies into step-by-step plans for action; monitors work progress to completion; effectively prioritizes; pays close attention to detail. • Accountability - takes responsibility for all work activities and personal actions; follows through on commitments; implements decisions that have been agreed upon; maintains confidentiality with sensitive information; acknowledges and learns from mistakes without blaming others; recognizes the impact of one’s behavior on others. • Adaptability - responds to changing circumstances by being innovative and altering behavior to better fit different situations; consistently exhibits optimism and energy; learns new skills, performs work in different ways; successfully works with new colleagues; professionally deals with personal discomfort in a changing work environment; willing to be flexible; remains calm in stressful situations. • Technological Savvy - Understanding and utilizing of technology to improve work processes. Note: The selected candidate will be offered a one-year appointment, renewable for an additional one year, at the discretion of the World Bank Group, and subject to a lifetime maximum ET Appointment of two years. If an ET appointment ends before a full year, it is considered as a full year toward the lifetime maximum. Former and current ET staff who have completed all or any portion of their second-year ET appointment are not eligible for future ET appointments. Poverty has no borders, neither does excellence. We succeed because of our differences and we continuously search for qualified individuals with diverse backgrounds from around the globe.
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