Asian Development Bank

Associate Project Officer

Asian Development Bank

Job Description

  Close relatives1 of ADB staff, except spouses of international staff, are not eligible for recruitment and appointment to staff positions. Applicants are expected to disclose if they have any relative/s by consanguinity/blood, by adoption and/or by affinity/marriage presently employed in ADB. 1Close relatives refer to spouse, children, mother, father, brother and sister, niece, nephew, aunt and uncle Staff on probation are not eligible to apply. Applicants for promotion must have served at their position for at least one year and must have normally served at their personal level for at least two years immediately preceding the date of the vacancy closing date. Applicants for lateral transfer must have served at their position and personal level for at least one year immediately preceding the date of the vacancy closing date (reference A.O. 2.03, paragraphs 5.8 and 5.9). In the event that the staff appointed to a new category (i.e. from AS to NS, or from NS to IS) is rated at 2 or lower in the first two performance reviews after appointment at the new level, they will return to the level occupied immediately prior to their appointment in the new category. Overview Asian Development Bank (ADB) is an international Development Finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and The Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030. ADB only hires nationals of its 68 members. The position is assigned in the Public Management, Financial Sector and Trade Division (SAPF) within the South Asia Regional Department (SARD). SAPF is mandated to develop the financial sectors of and public sector management in South Asia developing member countries (DMCs). SAPF aims to ensure the continuity of sustainable Economic Growth of the region and the significant reduction of poverty, income inequality and regional disparity. In addition, SAPF assists the member governments in strengthening its public services and institutional capacity and promote strategic and priority agenda in ADB’s Strategy 2030. Job Purpose To provide analytical support to the Division's objective of improving portfolio performance and technical assistance in project processing & Administration. The incumbent will report to the designated International Staff and Senior National Staff. Responsibilities • Supports the Project Administration Unit (PAU) Head and senior National Staff (NS) in monitoring and reviewing mission back-to-office reports and aides memoire, progress reports and other available project performance indexes, provides analytical inputs in monitoring and evaluating portfolio performance in general and prepares briefing notes and other analytical exercises compiling the experience and lessons of projects in support of new areas of processing. • Assists PAU Head and provides advice, guidance and analytical inputs to maintain high quality PPRs, ensuring quality and consistency, checking that they adequately capture the prevailing issues and risks, reflect proper identification and Analysis of implementation issues and define feasible follow up actions, and provides relevant and accurate information about the project in a comprehensive manner. • Consolidates and analyzes portfolio management database in SAPF and prepares periodic and ad hoc reports on portfolio management under PAU Head supervision, maintaining and improving database (as needed) on the milestone events of ongoing sovereign and non-sovereign loans/TA projects, to monitor their progress, and to ensure that necessary actions are being taken by the concerned international and administrative staff without delay. • Assists PAU Head in reviewing and monitoring the division's consultant and procurement actions and ensures the compliance and consistency for each developing member country (DMC) and the region as a whole. Coordinates recruitment of staff consultants and resource persons. Analyzes and prepares comments/ recommendations on bidding documents for procurement of goods and services, selection of consultants and training institutions to ensure compliance with ADB guidelines and policies. • Prepares and monitors annual and midyear budgets of staff consultancy and business travel and ensures resources allocated to portfolio management are utilized effectively for prioritized activities. • Initiates preparatory actions, assembles and evaluates basic data, analyzes project costs and other associated Design parameters, highlights issues to be addressed and prepares sections of the Report and Recommendation to the President (RRP) including PAM, FAM, Financial Management Assessment (FMA), Economic and Financial Analysis, and ensures that documents are consistent with the project framework, reflect specific DMC, executing agency and sector considerations based on the Division’s experience and developing member country (DMC) and the region as a whole. • Supports Mission Leaders and senior national staff (NS) in reviewing draft RRPs and TA papers, and provides advice on implementation arrangements, procurement, and other matters that relate to general portfolio management. • Undertakes Quality At Entry reviews of SAPF documentation. • Analyzes and prepares recommendations on requests for approval of changes in project scope and implementation arrangements, reallocation of loan/TA proceeds and extension of closing dates. • Reviews and evaluates executing agencies’ (EAs') bid evaluation reports and prepares recommendations for award of contracts, prepares yearly projections of contract award and disbursement in Coordination with the EAs and provides general guidance to EAs on ADB's procurement guidelines and policies. • Participates in project inception review, mid-term review, special Loan Administration missions and project completion review missions as necessary. • Performs other duties that may be assigned.


Relevant Experience & Requirements • Bachelor's degree, and preferably with advanced studies or training in economics, finance, business administration or equivalent. • At least 6 years of hands-on experience in finance or public sector development • Experience in applying expertise in an international setting. • Demonstrated expertise and experience within a specific area • Familiar with good industry practices and guidelines within area of expertise • Effective report-writing and communication skills in English • Proficiency in management of database, high level of computer proficiency • Able to guide Administrative Staff (AS) to facilitate work planning, delivery and quality review • Able to liaise and work effectively with government officials within own work location • Able to work collaboratively with teams as a constructive team member. • Strong oral and written communications skills • Please refer to the link for ADB Competency Framework for National Staff levels 1-2. General Considerations The selected candidate, if new to ADB, is appointed for an initial term of 3 years. ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience. ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply. Please note that the actual level and salary will be based on qualifications of the selected candidate.
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