Comprehensive Nuclear-Test-Ban Treaty Organization (CTBTO)

Associate Planning and Project Officer

Comprehensive Nuclear-Test-Ban Treaty Organization (CTBTO)

Job Description

 

Please note that all candidates should adhere to CTBTO Values of Integrity, Professionalism and Respect for Diversity.

Qualified female applicants and persons with disabilities are encouraged to apply.

A roster of suitable candidates may be established for similar positions at the same level as a result of this selection process for a period of two (2) years.

Organizational Background

The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 stations worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.

Organizational Setting

This position is located in the Office of the Director, International Data Centre Division (IDC).

Reporting Lines

Under the direct supervision of the Director, International Data Centre Division, the incumbent will carry out the following duties:

Duties and Responsibilities
  1. Participate in the monitoring and reporting of projects within the Division using the project management system including monitoring and tracking all expenditures against the individual projects and other funds, proposing changes in budget lines as appropriate and drawing attention to problems that might arise;

  2. Assist in the preparation of the Division’s programme and budget according to Results-Based Management principles taking into account priorities and projects planned, and prepare the related budget monitoring tools for the new budgetary year, prepare various financial analyses and reports, including the costs incurred and projected; provide cost estimates for medium-term plan and other information required;

  3. Monitor and report on the implementation of the budget and advise the supervisor on financial issues, scenarios for possible funding sources and transfers, in compliance with the Financial Rules; coordinate activities during the implementation of the budget between the office and the Section Heads;

  4. Process and keep track of all purchase requests and payments related to the Division, assist with the review and certification of all contractor invoices and payments, monitor and regularly report on unliquidated obligations and contributions in-kind (CIK) and reconcile the Division’s budget documents with statements provided by ADM/Procurement (ADM/PR) and ADM/Finance (ADM/FS);

  5. Support coordination of activities and follow-up on all actions related to the contract and procurement plans and activities of the Division; interact with ADM/PR and ADM/FS on problems that arise both during the budget preparation and during the implementation thereof;

  6. Prepare training requests for the Division in relation the external training for staff;

  7. Manage and coordinate all space requirements and office assignments for the Division in consultation with the supervisor and the Coordinator;

  8. Perform other duties as assigned.

Education and Qualifications
  • University degree in finance or business administration or a related field.

Work Experience
  • At least two (2) years relevant working experience in project administration and the administration of programmes and budgets, preferably part of which should have been in an international environment;

  • Demonstrated knowledge of ERP System (preferably SAP) and IPSAS;

  • Knowledge of PRINCE2 is an asset.

Languages
  • Excellent written and oral communication skills in English are essential;

  • Knowledge of other CTBTO official languages is desirable.

Competencies
  • Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

  • Communication- Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed.

  • Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts printouts as requested; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently

  • Teamwork - Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

  • Accountability - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

  • Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.

  • Client orientation – Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect.; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients.

  • Commitment to continuous learning - Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

  • Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.

Remuneration:

CTBTO offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. For more information on UN salaries, allowances and benefits, see link: http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm). The salary offered may be subject to deductions to the United Nations Joint Staff Pension Fund and Health Insurance Scheme.

Additional Information:

  • All applications must be submitted through the CTBTO e-Recruitment system before the deadline stated in the vacancy announcement.

  • The CTBTO Preparatory Commission retains the discretion not to make any appointment to this vacancy; to make an appointment at a lower grade in particular if the candidate has less than the qualifications required; to make an appointment with a modified job description, or to offer a contract term for a shorter duration than indicated in the vacancy announcement.

  • Please note that the CTBTO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list.

  • The CTBTO reserves the right to undertake correspondence only with shortlisted candidates.

  • Candidates under serious consideration for selection will be subject to a reference-checking process or be requested to provide performance assessments.

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